GEP SMART

Utilizing GEP SMART to analyze supplier spend data. I'm currently in the process of expanding capabilities to allow suppliers to review and upload their own information.

As users/manager of the users, we use it for procurement decisions and mainly to have approval workflows in place in the organization.It streamlines the business process approvals for the indirect purchases, and creates governance across the purchasing decisions

We are using GEP SMART to consolidate and optimize our procurement and contract management functions across our entire enterprise. We had an antiquated, aging procurement infrastructure previously, with several stand-alone systems that didn't interoperate well. Our GEP partnership has allowed us to retire old systems, standardize our processes, improve our spend visibility, and position us to be strategic about how we manage our suppliers and spending going forward.

SMART by GEP (S2C) is used by all procurement professionals at my company in order to facilitate sourcing events, and author/store contracts once executed. This resolves visibility issues we have as we don't have a single instance of backend systems such as P2P or ERP so having a single instance of S2C helps to search for sourcing events and fully executed procurement contracts across all locations.

GEP SMART is used primarily by the procurement function to understand spending across the company, but also by our finance and audit teams to answer specific queries relating to transactional spend including investigations, and to support audit planning.

GEP delivers comprehensive spend, sourcing, and procurement solutions to our Supply Management team. Their SMART system provides visibility to material spend globally and standardizes our quotation and contract processes throughout all our diverse businesses.

We currently use GEP SMART P2P modules in North America and European commercial sites (one manufacturing site) and the sourcing module is used in NA, EU, and IN. The spend module supports our sourcing team's annual savings goals and provides better visibility for strategy and budget management. The recent supplier portal enablement for our suppliers provides transparency, real-time updates, and more efficient invoice approval processes.

The GEP SMART Spend Cube is implemented and used by indirect sourcing and sourcing analytics. Direct spending is not used in SmartSource. We have had approximately 500+ events over the last two years. The eSourcing module is mainly used by Indirect Souring in India. We also have a small number of auctions. We tried to implement the Contracts module however the system was not fit for our purpose and GEP was not willing to customize the tool. The company uses the procurement module however I am not involved with this.

As it relates to my procurement-focused function, our organization uses GEP SMART to create and manage vendors profiles. Create, manage, and solicit bids through their RFx process. Route soft copies of agreements through our approval cycle and solicit digital signatures so that agreements remain digital and searchable. Run spend reports by category, vendor, business unit, etc. The main problem that GEP SMART helped our organization address was the lack of structure and consistency. This suite of products provides structure in the chaotic world of procurement and helps provide metrics that we can share with our business units to help partner together in managing spending.

We have multiple ERP/Accounting systems. We needed a tool to gain spend visibility across the enterprise. Smart allowed us to gain a more holistic overview of our supplier spend, rationalize our tools/suppliers and identify other opportunities to reduce spending across the enterprise.

It is used by everyone and allows for enterprise-wide visibility of spending, which is especially valuable for a decentralized organization that uses multiple ERP systems.