Skip to main content
TrustRadius
Todoist

Todoist

Overview

What is Todoist?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…

Read more
Recent Reviews

TrustRadius Insights

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
Continue reading

Great to do organizer

7 out of 10
July 04, 2021
Incentivized
I used To-Do List as a personal task manager before making the decision to ultimately centralize all of my notetaking in another product.
Continue reading
Read all reviews

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Return to navigation

Pricing

View all pricing

Premium

$36

Cloud
per user, per year

Business

$60

Cloud
per user, per year

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
Return to navigation

Product Details

What is Todoist?

Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist Screenshots

Screenshot of Available on every device.Screenshot of Organise work and life.Screenshot of Collaborate in projects.Screenshot of Create your own workflow.

Todoist Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist Competitors

  • Google Tasks
  • Microsoft To Do (formerly Wunderlist)
  • Apple Tasks

Todoist Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks are common alternatives for Todoist.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist are from Small Businesses (1-50 employees).
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews and Ratings

(210)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.

Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.

Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.

The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.

Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.

Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.

Many users have found Todoist to be the best task management

Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.

Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.

Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.

Cons:

  1. Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.

  2. Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.

  3. Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.

Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.

Attribute Ratings

Reviews

(1-25 of 65)
Companies can't remove reviews or game the system. Here's why
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I've tried using project management software and other task management tools in the past but I have always come back to Todoist for its ease of use and simple yet effective functionality. It does a specific thing and does it really well without trying too hard or overextending its uses.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Todoist is more focused on its goal than Google Keeps and is far more intuitive to use. For example, with just a click we see immediately that Todoist provides a way to distill tasks so that we only see what's immediately pertinent to us, via the Filters (which can be customized and set to various priority levels). Also, Todoist's project board is something Google Keep doesn't even offer, it really can't even compete with Todoist simply because Todoist does so much more and was obviously designed with the business professional in mind.
November 05, 2021

Todoist is Awesome!!!

Score 10 out of 10
Vetted Review
Verified User
Incentivized
If I were to choose mutually exclusively, I would rather have Todoist: To-Do List & Task Manager than all those 3 Google apps combined; but if Todoist: To-Do List & Task Manager come out with an in-house calendar, then it would be super awesome.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
[Todoist: To-Do List & Task Manager] is significantly simpler and cheaper than most of the alternatives and doesn't complicate the management of tasks with a plethora of unnecessary features. While all the alternatives have strong feature sets, what Todoist does better than any of them is manage tasks, in theory the central point of them all.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist: [To-Do List & Task Manager] is easier to use and makes it easier to assign owners and determine a due date. I feel more confident that I know where and how a task will be tracked when I use [Todoist: To-Do List & Task Manager] versus any other similar software[.]
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist: To-Do List & Task Manager is much more simple with the ability to remove tasks from a single list rather than moving the item. The price point is very low and even the free features of often enough for my needs. The ability to quickly add items, have them synced to my calendar and other apps make this a better solution for my work and life.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Todoist: To-Do List & Task Manager is great for individual and personal use but isn't the best for team projects. It's too difficult to set up project tasking across multiple users with multiple tasks and multiple due dates.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Slack has a lot of options but was not what we needed. If we would go back to a more detailed tool we would use Ryver as that has more functions we would actually use. TickTick is great but somehow Todoist: To-Do List & Task Manager worked out better for us, but that is a very subjective opinion, as we recommend everyone try them out and decide for themselves.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I prefer Todoist over Microsoft Notes. Todoist offers reminders and such to make sure we are not forgetting to do something that might've slipped off our plate. Microsoft Notes is simply just a great way to take notes. Using both is great, but we mainly stick to Todoist because it offers great note taking features as well.
Oleksandr Torlo | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist has a number of undeniable advantages over other solutions in its class:
  • It is much simpler than a Jira.
  • It is a little more comfortable than Trello.
  • It is more usable than Miro.
  • It is suitable for any type of project.
Its disadvantages:
  • Not many integrations.
  • The mobile application requires improvement in some places for usability.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist: To-Do List & Task Manager is a more focused to-do app than monday.com or even Trello. It is simple yet flexible. However, Kanban power users will be underwhelmed by the limited functionality of the new board view. I hope that Doist will keep up the rapid pace of development to make the board functionality even more useful.
Jamie Caroland | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I like Todoist better than Asana, Slack, and Boardable, but it may be simply because I don't use Todoist as a shared SaaS. Airtable serves a different main function (project management database), but inherent in it is the possibility of a large shared to-do list. Both Asana and Slack can become runaway trains for any size organization, especially if receiving multiple notifications via email and apps. Todoist is a much simpler platform. I appreciate that it is simple enough to be a single-user platform and still be very robust. Asana, Slack, and Boardable are multi-user by design, and not meant to function for single-use, but they can be. I find keeping track of multi-project anything in Slack is a big pain. There is also an issue of forward-facing information where it may be unneeded by everyone. Having given thought to synching apps through something like Zapier or ITTT to connect multiple platforms, it is a great idea for some, but I find simple use of simple platforms keeps my business life fairly well sorted out.
Jason Vance | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
I found that Todoist was the easiest way to organize all my tasks in multiple ways. I could be organized by date, priority, create sub-tasks, larger "areas" to keep things sorted. Others have a lot of the same options but not as good. I also really like how the app works on mobile and desktop. The main feature for me was the ability to have tasks, sub-tasks, and multiple ways to sort and organize.
Shane Murphy | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
There are so many task managers out there that it comes down to business needs and user preference. I selected Todoist because, for our particular business setup, it checked all the boxes. It's flexible, it's not limited to one ecosystem, and the price is exceptional. It can be integrated with things like Microsoft Outlook as well, which is a huge help when people are tied into that but don't find value in Microsoft To Do.
Paul Tedder | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Asana is more project oriented and I really did not use it much, We used Trello with our team and while I liked it for projects, it really did not work for me with tasks. I have used many task managers over the years, and none can stack up to Todoist: To-Do List & Task Manager, other than maybe Tick Tick.
Gavin Scott-Miller | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We have been back and forth with these two pieces of software through the years, Microsoft Planner ultimately is ever chosen for its integration with other Microsoft accounts and software. Todoist is ultimately the more flexible and better for smaller teams or projects. Anyone who is in the Mac ecosystem will likely see this as a no brainer to choose Todoist.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
In late 2013 / early 2014, our company was moving from Blackberry to iPhone. The to-do list application that I had been using for many years on Blackberry did not have an iOS version, so I needed to find another tool. Besides Todoist, I evaluated Wunderlist, Any.do, and TickTick. Todoist's features and flexibility were superior to the others and I haven't regretted the decision since.
Michael Ullman | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We moved from Basecamp to Todoist.

As a 5-year Basecamp user (and fan), it was quite a leap to shift over to Todoist, but it was a crucial move, giving us far greater productivity, and better cross-platform and cross-team functionality.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
We chose Todoist for the operational part of our business due to how quick and easy it was to maintain and operate. Our staff find it easy to use and it offers them a personal list which they can use for personal reminders, which helps keep them using the mobile app. We tested monday.com and Asana but decided to use Todoist, this is simply down to the simple and quick nature of the software, this fit our use case very well.
Danny Dickson | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Todoist gives a great cross-platform to-do list app for us. Evernote is great for note-taking, but we like having a separate, compartmentalized to-do list app. It's super flexible and has a great AI for scheduling to-dos. You can simply type "take out the trash at 9 a.m. tomorrow" and it'll know exactly what you mean. Todoist was the most flexible and feature-rich for the price.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Todoist performs better than Trello in a number of categories. User experience, integrated program features, and attractive app interface are some of the features that I personally feel are better in Todoist than Trello.
Return to navigation