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Todoist

Todoist

Overview

What is Todoist?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…

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Recent Reviews

TrustRadius Insights

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
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TrustRadius Insights
TrustRadius Insights

Great to do organizer

7 out of 10
July 04, 2021
Incentivized
I used To-Do List as a personal task manager before making the decision to ultimately centralize all of my notetaking in another product.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Premium

$36

Cloud
per user, per year

Business

$60

Cloud
per user, per year

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is Todoist?

Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist Screenshots

Screenshot of Available on every device.Screenshot of Organise work and life.Screenshot of Collaborate in projects.Screenshot of Create your own workflow.

Todoist Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist Integrations

Todoist Competitors

  • Google Tasks
  • Microsoft To Do (formerly Wunderlist)
  • Apple Tasks

Todoist Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks are common alternatives for Todoist.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(209)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.

Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.

Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.

The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.

Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.

Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.

Many users have found Todoist to be the best task management

Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.

Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.

Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.

Cons:

  1. Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.

  2. Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.

  3. Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.

Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.

Attribute Ratings

Reviews

(26-50 of 76)
Companies can't remove reviews or game the system. Here's why
April 09, 2021

Capable, lightweight task & project manager that significantly improved our productivity!

Michael Ullman | TrustRadius Reviewer
Michael Ullman
Owner
100k Publishing LLC (E-Learning, 1-10 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Our business model - development & marketing of training materials and courseware - is a very iterative process: course materials are constantly being updated based on new resources, technology changes, and member feedback, which then has to be reflected in our marketing efforts.

As such, there is a constant stream of new to-do's. Without a quick, easy, cross-platform project & task manager, it would quickly spiral out of control and become a mess of unassigned or forgotten tasks and ideas.

On the other hand, if the process of entering and managing these tasks was onerous, it just wouldn't be done.

Todoist fills a 'sweet spot' for us between ease & capabilities.

April 05, 2021

Todoist is like a to-do list with a jet engine

Verified User
Manager in Other
Events Services Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is great for:
Simple task management.
On-road/remote employee management - simple tasks.
Day-to-day and recurring task management - Daily sign-in reminders, weekly paperwork reminders, wash company vehicle.
Quick task entry - To-do list style.
Managing "hands-on" type people.

Todoist is not so great for:
Complex tasks with many layers and dependencies.
Team management for projects - Todoist may be too simple.
Where customized logic and integrations are required.
September 10, 2020

Affordable, flexible, cross-platform to-do lists.

Danny Dickson | TrustRadius Reviewer
Danny Dickson
User Experience Director
Easy Agent Pro (Internet, 11-50 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is a great tool to manage individual and family to-dos. Not as well equipped for organizations. I use it to manage personal and work to-dos, but not projects across our organization. There are more robust and feature-filled apps for that, but I don't think that is what Todoist was made for, so it's not a big downside.

I use it to make checklists of topics for one on ones with my direct reports, and even have a shared list that my project manager and I use to prioritize our discussion points before we start our 1:1s. This is a shared list that we both add to throughout the week as we prepare for our meeting. We both meet with our superior throughout the week, and this helps to keep us in sync without always meeting. We even have Alexa hooked up to it to create a shopping list using our voice on Alexa, which gets added to a Todoist list. I like this because ToDoist has an Apple Watch app, so you can walk around the grocery store glancing at your watch and marking items off instead of having your phone out or a pen and paper.




July 23, 2020

An easy-to-use and adaptive to-do list application

Verified User
Professional in Research & Development
Research Company, 11-50 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
It is a great tool to organize based on various categories. It also offers the provision to separate personal and professional tasks and to-do lists based on their priority. The categorization feature is very attractive as it helps take care of all important activities. It is not quite well suited to run the app on the phone due to the vast number of features it offers.
March 12, 2020

Todoist helps you stay organized and is intuitive to use.

Christy Price | TrustRadius Reviewer
Christy Price
Web Designer
Christy Price Web Design (Design, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is great for one person or collaboration with a very small group. The simplicity of the interface helps you create and assign tasks quickly, but it can become unwieldy if you are managing several collaborators within one project. Overall, Todoist is perfect for my needs as a company of one and I'd recommend it to other solopreneurs.
February 26, 2020

Todoist is an excellent task management app for small teams

Verified User
Administrator in Marketing
Non-profit Organization Management Company, 1-10 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is great for straight task management. It's not necessarily a great solution for projects that require documents, links, or other types of context around a certain task. For example, something like Asana allows for more information to be added in description areas and offers templates around organizing tasks in the scope of a larger project, but Todoist is really best for creating a list, checking it twice, and getting things done.
February 25, 2020

A great middle-of-the-road choice that will be suitable for most

Verified User
Account Manager in Marketing
Education Management Company, 11-50 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I would say that if someone is looking for a general personal task manager that it's hard to go wrong with Todoist. It's a major player in the space for a reason, and it has all the features you'd expect like projects, tags, dates, and flexible recurring options. Not a big learning curve.
February 14, 2020

Todoist - Easy to Use and Implement Task and Project Management Tool!

Verified User
Project Manager in Professional Services
Marketing & Advertising Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is a great tool if you need something that is very easy to implement and train your employees on. When you need to track and list tasks and their details, Todoist fits the bill. Also, when you need to integrate with other tools Todoist does that easily with its open API.
February 13, 2020

Todoist - Simple and straightforward Task Manager

Verified User
Account Manager in Sales
Transportation/Trucking/Railroad Company, 1-10 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is very simple and straightforward to use. Easy to reschedule tasks to current or future date if it falls to past due task. Does an excellent job (on the paid version) of providing the tags, filters, and different project options.
February 13, 2020

Efficient and practical

Verified User
Employee in Other
Computer Software Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
For daily tasks, Todoist is perfect, and also to divide a project into small tasks. The visualization favors the tasks you have to do, and that is the proposal of the app, I imagine. However, I don't see a use for it in my complex projects that last for weeks or months. Even breaking all tasks and classifying in a label and using filters, I would still have difficulty managing the progress of the project, mainly because other tools allow me to estimate and count the time spent as well as doing a burndown.
February 03, 2020

A tool to structure your life!

James E. Heyward CPA | TrustRadius Reviewer
James E. Heyward CPA
Principal
Heyward CPA PLLC (Accounting, 1-10 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
  • Todoist is great for organizing tasks across platforms and performing "brain dumps," so you can document something the moment you think about something.
  • The software is terrific for any list you need to keep - shopping, grocery, reading, errands. The recurring task feature is excellent as well for things you must due repeatedly.
January 18, 2020

A nice task manager for weekly use

Vin Campbell | TrustRadius Reviewer
Vin Campbell
Owner
Just Me Consulting (Information Technology & Services, 1-10 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I'd recommend ToDoist to folks looking for a simple task management tool that allows quick and easy task setup. I'd also recommend this tool to people who need a go-to tool for tasks they look to complete in a week's time as the outlook only goes as far as 7 days out. I didn't find this tool to be well suited for someone looking to manage far-reaching tasks (monthly schedule), or those who rely heavily on Outlook/Office 365. There are plenty of other task managers that do these things better.
January 17, 2020

Todoist is the best of the best, as long as you pay for it

Mike Calabro | TrustRadius Reviewer
Mike Calabro
Photographer: Commercial, Advertising and Editorial
Mike Calabro Photography (Photography, 1-10 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I did my due diligence when searching for a todo app. Todoist is the industry leader for a reason. It is very easy to add new tasks and subtasks using Google Assistant. That feature isn't flawless though, you have to ask Google Assistant to talk to Todoist before giving any commands. You really need to have the paid version to get the most out of the app. I start my day with a list of daily tasks. I still do this the old fashioned way by writing down my tasks for the day on a sheet of paper. It just seems easier for me to do it that way.
January 16, 2020

Love it! I use it every day!

Verified User
Director in Professional Services
Professional Training & Coaching Company, 1-10 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
If you constantly need reminders to do things and you're not very organised, Todoist is just the thing. I can't think of a scenario where Todoist wouldn't help an entrepreneur/business owner immensely.
January 11, 2020

Todoist is the best to-do manager I've ever used!

Tom Erdman | TrustRadius Reviewer
Tom Erdman
Network Systems Administrator
Johnson County Library (Libraries, 201-500 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I've already recommended and converted several co-workers to this app. It works perfectly for adding tasks coming from email, brainstorming sessions, or just a normal workday. The ease with which you can enter tasks makes it so much easier to use than other options that I've come back to it on two different occasions after trying other methods. I can see cases where it isn't as appropriate - my wife is more likely to carry a notebook than a device, for instance, so it doesn't work as well. But given the integration and sync across devices, it's hard not to recommend for most folks for task tracking.
January 09, 2020

Good User Experience. Simple To Use.

Quentin Aisbett | TrustRadius Reviewer
Quentin Aisbett
Digital Strategist
OnQ Marketing (Marketing and Advertising, 1-10 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is well suited for the individual that is currently writing to-do lists on pieces of paper. The digital record and access to those important to-do items is a huge asset. On the flip side, if you're trying to use your access to larger project management tools for basic task management, Todoist can be a nice break from the complex features. It's not necessarily well-suited if you need to collaborate or are using it for more complex tasks.
January 09, 2020

Todoist is great for developer task management as a supplement to bug tracking

Verified User
Engineer in Research & Development
Computer Software Company, 501-1000 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
When I start my day, I usually get a chance to sit down and plan out individual milestones/tasks which I like to add to Todoist. This scales better than other tools because it's easy for me to drag it forward to the following workday if incomplete.
December 20, 2019

One of the best todo apps

Verified User
Engineer in Information Technology
Information Technology and Services Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is one of the best. It's excellent, and provides almost every feature I find to be very critical to a GTD app. The design of the apps is very thoughtful, both from UI and UX perspective. They take a little longer to implement features than others might, but they make sure to do it correctly, and in a way that always aids productivity.
December 20, 2019

Solid Todo app for personal project management

Verified User
Administrator in Other
Higher Education Company, 501-1000 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
In my experience, Todoist works really well as an individual todo app for personal or work projects. The ability to break out tasks into different projects is really helpful. The interface also gives some flexibility to use projects in different ways. For example, things I need to do every day are in a recurring daily project, while I also have scheduled items over a period of time in another project, and an untimed shopping list in another project. All of those co-exist easily within Todoist. I also find the scheduling really easy, so tasks to cancel subscriptions or inquire about certain projects or task become a "set-it-and-forget-it" routine, which is really convenient.

I am disappointed that some of the more essential features - like setting reminders for tasks - are locked behind the premium subscription. I also found that team-oriented features to be less useful. In particular, there is no hierarchy or separation of tasks when they're assigned in a team project. So I had a subordinate assigning due dates for my tasks and marking off other tasks without any control on my part. I found that interfered with my project planning processes and was ultimately unhelpful.
December 19, 2019

Just try it!

Michael Haberkern | TrustRadius Reviewer
Michael Haberkern
IT Manager
Virgin Galactic (Airlines/Aviation, 501-1000 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
This does everything you need. It is quick and even has an app so you can stay mobile. You can flag and categorize events. You can even add contacts and photos or uploads of quotes and what not. It has literally made me a better manager and person. I get complimented on my "memory" but I owe a lot of it to the app.
October 16, 2019

No more overwhelm

Verified User
General Manager in Other
Retail Company, 1-10 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I don't think its suitable for teamwork, but I have not really used it for that.
It's very good in helping to get organized and implement different organizing strategies from the productivity literature such as Getting Things Done.
Also it's not good for planning specific days as it doesn't have a hour by hour calendar.
It's great for setting goals, breaking down big projects, moving tasks between them and prioritization.
September 24, 2019

The best to do list you can find

Verified User
Engineer in Information Technology
Insurance Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
The scenarios we were running into is that we did not have anything to manage our to do list. During that time, things were getting accumulated and some of them were never finished. In that case, we realized that we need some sort of software to help us manage our list. therefore, we found Todoist.
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