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Todoist

Todoist

Overview

What is Todoist?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…

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Recent Reviews

TrustRadius Insights

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
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TrustRadius Insights
TrustRadius Insights

Great to do organizer

7 out of 10
July 04, 2021
Incentivized
I used To-Do List as a personal task manager before making the decision to ultimately centralize all of my notetaking in another product.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Premium

$36

Cloud
per user, per year

Business

$60

Cloud
per user, per year

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is Todoist?

Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist Screenshots

Screenshot of Available on every device.Screenshot of Organise work and life.Screenshot of Collaborate in projects.Screenshot of Create your own workflow.

Todoist Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist Integrations

Todoist Competitors

  • Google Tasks
  • Microsoft To Do (formerly Wunderlist)
  • Apple Tasks

Todoist Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks are common alternatives for Todoist.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(209)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.

Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.

Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.

The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.

Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.

Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.

Many users have found Todoist to be the best task management

Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.

Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.

Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.

Cons:

  1. Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.

  2. Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.

  3. Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.

Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.

Attribute Ratings

Reviews

(51-75 of 76)
Companies can't remove reviews or game the system. Here's why
September 21, 2019

Todoist is excellent

KW
Kristina Wiggins
Ops Mgr
Paired Sourcing (Staffing and Recruiting, 11-50 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is well suited for anyone that has multiple things going on both professionally and personally. It gives you the ability to stay on task and not forget about it. One of my favorite features is that I can take a screenshot of something I need to do and share it right to Todoist and create a task!
September 21, 2019

Todoist? It's done!

Verified User
Professional in Information Technology
Insurance Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
For tracking "yes/no, is this item done" Todoist is great. The recurring task scheduling is a great way to keep track of things that you've got to do every so often or always on a particular date/day. The interface is straightforward and easy to use, and the mobile app is intuitive, too. If you need to track the history or discussion of a work item, Todoist is probably not the tool you want.
September 20, 2019

Best Platform for Personal Organization & Basic Business Project Management

Amber Callan | TrustRadius Reviewer
Amber Callan
Inbound Marketing Strategist
Leap Clixx (Marketing and Advertising, 1-10 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I personally love Todoist. It helps me manage my day in the office and at home. Honestly, I don't know how I used to live without it. If you're personally looking for a simple checklist or project management software, there's nothing better than Todoist for simplicity, ease of use and price. If you're looking for a robust, advanced business project management software, there may be better options with advanced features that you want (we use Teamwork Projects, for example). I would say if you're a small team, then Todoist business could fit your needs while you grow. Once you get beyond a couple of members on your team, I could see how you may want advanced features that Todoist simply doesn't offer.
September 02, 2019

Todoist: a swiss knife of productivity in the right hands.

Verified User
Partner in Legal
Law Practice Company, 1-10 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
For us it has been invaluable in replacing endless email chains with task lists that are manually updated. On the individual level people used to use individual paper notebooks with their personal task lists, which would mean it was almost impossible to to share these tasks between people (even in scenarios where that task involved one person, having a backup in case that person was no longer available was invaluable).

Training users out of their old habits into using Todoist is hard and will probably add some overhead to its implementation, but for us it has been worth it.
August 16, 2019

The best free task management app

Hernán Silva | TrustRadius Reviewer
Hernán Silva
Senior Front-end developer
hachesilva (Information Technology and Services, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is well suited for small projects where a to-do list and a schedule is enough for most personal task management. It is not well suited for managing projects where several team members have to collaborate on a project or task.
August 14, 2019

Todoist runs my life and does it well

Verified User
Executive in Corporate
Computer Software Company, 1-10 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is my favorite productivity tool! Working cross-functionally and with a range of clients, I'm in a few project management and comms tools. TDI is my task hub. I can't work without it. Connecting TDI to all sorts of other tools helps me to instantly set tasks and reminders, then manage them efficiently in the app.
August 11, 2019

Todoist, the perfect, no frills task manager for teams

Verified User
C-Level Executive in Corporate
Computer Hardware Company, 1-10 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
It's great if you need a simple task management tool that works between all organizations without needing much customization. Additionally, the sharing and collaboration features are great for working across teams. However, if you need a tool that heavily integrates with your software development or another specialized tool, this program is not for you.
August 10, 2019

Why Todoist Does it For Me

Andy Abramson | TrustRadius Reviewer
Andy Abramson
CEO and Founder
Comunicano, Inc. (Marketing and Advertising, 11-50 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
For people who keep lists, Todoist is the bomb. It's suited for anyone who needs to follow up on their own work and the work of others. The ability to "tag" tasks and group them together is a big plus for the organization. It can get a bit overwhelming, though, if you have too many. Label management needs to also "remind" the user of labels that have not been used in a while and ask to archive. That would be a nice hygiene feature to add.
June 24, 2019

Best to-do app but nothing more

Michał A. Nowakowski | TrustRadius Reviewer
Michał A. Nowakowski
Dyrektor
Centrum Języków Obcych EFFEKT (Education Management, 1-10 employees)
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist shines as an advanced to-do list (it makes capturing tasks a real pleasure; you could have lots of labels/tasks for any task; filter function is very flexible) but if you expect more (wikis, dependencies, kanban board, data structured in a table, docs) you unfortunately have to look elsewhere. There's focus on planning and organizing but not on executing.
January 08, 2019

Todoist: Slimmed-Down and Simple Task Management

Adam Moreschi | TrustRadius Reviewer
Adam Moreschi
VP of Customer Experience
CauseVid (Computer Software, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is nice in that it is very easy and straightforward to use, which is one of the main pieces that people need in order to adopt the use of a new tool across an organization. It is very clear on how to create and complete tasks, and how to set labels, archive tasks, and assign tasks to others. So for those that are thrown off by lengthy spreadsheet project management models, Todoist is a great tool to consider, even for a trial period or demo!

Todoist would not be for someone that wants to plan out projects at-length with more typical Project Management-related software, whether particular to software development like sprints in Atlassian's JIRA, or in design or business roles in a highly visual and sharing-focused program like Monday.com. In these types of programs, you have a lot more visibility and project-focused visualization and feature sets that are required, whereas Todoist's strength really lies in getting people away from paper lists that have you constantly flipping back and forth between the pages, and get you into the digital space to keep track of things for people before, during, and after meetings, or on top of assignments that you have to hit by a particular deadline.
December 20, 2018

A no-brainer for basic task management

Josh Summerhays | TrustRadius Reviewer
Josh Summerhays
VP of Product Development
Elevated Worldwide (Professional Training & Coaching, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is a no-brainer tool if you're looking for a task manager and you're not sure if you're ready to pay yet. The free tool is very powerful and provides great functionality. It's easy to learn the basics very quickly and offers flexibility for a power-user like a Getting Things Done practitioner.

It compares favorably with other tools in it's space for collaboration as well. Assigning tasks to others is easy, including from within the Slack integration.
December 12, 2018

Great task management app that I use to organize and track my to-dos

Verified User
C-Level Executive in Marketing
Information Technology and Services Company, 1-10 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is a great tool for a personal use. You can use it also as a freelancer or as a team member inside your team. I don't think it will be very convenient to use Todoist in larger organizations, but maybe I am wrong.
November 28, 2018

The best To-Do software on the market, hands down

Benjamin Hale | TrustRadius Reviewer
Benjamin Hale
Digital Marketing Analyst
Orbis Education (Education Management, 51-200 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is a wonderful tool for those who work off of checklists and who can keep going back to a single list to keep track of what to do next. Todoist is also a good tool for those with project work, as you can put all tasks that are needed for a project within said project and still give due dates, so they show up on the days they need to be worked on.
The business edition is great for those who will need to delegate tasks to others, especially with the notes section to pass on important information.

It is not so great for seeing a bigger picture of the workload schedule, as other Kanban or Gantt chart schedule programs would be.
November 23, 2018

Task management made easy!

Kalyn Hoffman | TrustRadius Reviewer
Kalyn Hoffman
WMU Graduate Ambassador
Western Michigan University (Non-Profit Organization Management, 1-10 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is great for teams of all sizes! You can add as many individuals to lists as you'd like. However, if the cost for premium users is not an option for a business or organization, they may be frustrated by the limitations of the free version. Overall it's a great product suited for nearly anyone!
September 14, 2018

Mid-level project management for small teams and individuals

Paul Weber | TrustRadius Reviewer
Paul Weber
Video and Digital Media Technologist
Xavier University (Higher Education, 1001-5000 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is great for an individual or small group with basic project management needs. We had used other simpler products in the past that left us missing features we needed and dropped a more complex product because it was overwhelming and distracting. Todoist is a great middle ground, particularly with strong cross-platform and web apps.
August 28, 2018

Todoist for To Do-ers

Chloe Sayers | TrustRadius Reviewer
Chloe Sayers
Billing Specialist
15Five (Information Technology and Services, 51-200 employees)
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is great for basic task organization. I don't think it does collaboration very well - the tool is designed so you can tag other people in your tasks and assign tasks for them. However, once you start having multiple people in one software solution, it moves from being an agile and easily usable task management system to a rather clunky project management solution. If you need something for your own tasks and reminders, Todoist is great.
August 07, 2018

Want to be crazy productive? Drink the Todoist Kool-aid

Verified User
Director in Marketing
Computer Software Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is perfect for managing your own workflow, especially with recurring tasks that can't be automated but also don't deserve to take up valuable brain space worrying over. It's also great for syncing with other teammates, especially when you have simple tasks that you want to see the status of and communicate about in the same space. Todoist isn't a fully blown project management tool, and it doesn't bill itself that way. Instead, it allows you to manage your professional to-dos and your personal to-dos in a clean, simple, and downright joyful interface. Todoist honestly doesn't feel like work.
June 21, 2018

Todoist is a great, free to use, to do list manager.

Chris Tuley | TrustRadius Reviewer
Chris Tuley
Tech Support Specialist
The Ensworth School (Education Management, 201-500 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
Todoist is best used for an individual to do lists. While it can be used in collaboration with other Todoist users, I personally think it works best when used by a single person. The ability to use Todoist on any device is a huge plus and makes it easier to use.
May 18, 2018

a life saver!

Verified User
Administrative Assistant in Information Technology
Computer Software Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
HandyTodoist is the perfect tool to use when you're running a very busy schedule, like in my line of work it can be really hard to keep track of all the different tasks that I need to get done and that is when Todoist comes in.
May 16, 2018

Todoist Keeps My To-Do List Accessible Everywhere

Benjamin E. Jerew | TrustRadius Reviewer
Benjamin E. Jerew
Senior Content Manager
One Car Payment, Inc. (Financial Services, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
I am using only the free version right now, and only to organize my own projects, but Todoist seems like it might be useful for teams of any size. I'm sure that Todoist is a lot more powerful than what I am using it for. It seems like it might be especially suited for someone managing a team.
March 01, 2018

Todoist Keeps This Busy Lawyer on Task

Danielle Huntley | TrustRadius Reviewer
Danielle Huntley
Principal
Huntley Inc (Legal Services, 1-10 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Recommend
It is suited for folks who are tech savvy, need to collaborate and like automation. The ability integrate Todoist with my practice management platform is crucial. It plays very nicely with Zapier integrations. It definitely follows the KISS principle which I appreciate. It's not over thought and it works smoothly on desktop and mobile.
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