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Todoist

Todoist

Overview

What is Todoist?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…

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Recent Reviews

TrustRadius Insights

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
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Great to do organizer

7 out of 10
July 04, 2021
Incentivized
I used To-Do List as a personal task manager before making the decision to ultimately centralize all of my notetaking in another product.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Premium

$36

Cloud
per user, per year

Business

$60

Cloud
per user, per year

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is Todoist?

Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist Screenshots

Screenshot of Available on every device.Screenshot of Organise work and life.Screenshot of Collaborate in projects.Screenshot of Create your own workflow.

Todoist Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist Competitors

  • Google Tasks
  • Microsoft To Do (formerly Wunderlist)
  • Apple Tasks

Todoist Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks are common alternatives for Todoist.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(210)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.

Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.

Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.

The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.

Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.

Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.

Many users have found Todoist to be the best task management

Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.

Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.

Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.

Cons:

  1. Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.

  2. Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.

  3. Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.

Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.

Attribute Ratings

Reviews

(1-25 of 76)
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Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist is great for anyone who enjoys being organised and productive. Everyone needs to manage tasks, it's a part of life! It comes into its own when you're juggling many balls. Being able to set a task in the future and be reminded of it at the right time is a priceless thing.

Task management tools aren't for everyone. If you're more creative or left-brained then this might not be suitable for you.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
There have been lots of times when we need to add a new habit into our daily work routines, and having the option to do so in the To-Doist app on the very first screen is incredibly helpful. It's a good reminder, and I believe that professionals who truly appreciate and properly value the implementation of good habits would be very grateful for this feature. It's also a time saver because you don't have to manually type it in every day/week / etc.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
This is great for siloed to do work. For personal lists, or if you work independently on a team and want your own software to keep yourself organized while at your computer and while mobile.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
[Todoist: To-Do List & Task Manager is] fantastic for small teams or for personal use. Really simple and easy to use so requires very little in the way of onboarding and gets people engaged quickly in the tasks they need to complete. May not be perfect where more complex usage is required but integrates with other tools so time tracking and other add ons are more than possible through other tools.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist: To-Do List & Task Manager is suited for repeated procedures like on boarding clients. Each step can be listed within a project and sub tasks can be created to remember the details of each check point along the way. I believe it may not be so well suited to large teams collaborating on complex projects over a long period of time.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Tasks that are being done in collaboration with others are hard to manage because there isn't a good sub-tasking feature. Can make it very difficult to know who was responsible for what. Would recommend using this individually and not across teams. Much easier to manage at the personal task level.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
We do believe that for larger companies tools with more functions would probably be more helpful. But, if you are looking to share information quickly and easily without sending multiple emails and then repeating steps to organize those to dos on both sides, then Todoist: To-Do List & Task Manager is the right tool for you.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It is ideal for any projects that require folders and sub-folders with sub-tasks. It is also ideal for any time projects and tasks need to be shared/assigned to other people. It's also ideal for those quick, need-to-write-it-down-quickly tasks that cross your mind.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist is very well suited for day to day activities and planning. It keeps our tasks organized and helps everyone manage their tasks and stay on top of these tasks. Viewing daily tasks and looking at what the week holds is very important for someone that has many different tasks to handle.
Oleksandr Torlo | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Are you tired of Trello, but you want something simple, effective and so that the team does not need to retrain for a long time to use a new product? Welcome to Todoist! it will completely replace the boring Kanban board solution and bring freshness to the management process.
However, if you want super-flexibility and customization, you should look at other solutions.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Todoist: To-Do List & Task Manager is a flexible tool for solo or team use, to-do list/GTD mavens, and (more recently) Kanban enthusiasts. However, Kanban pros coming from Trello might be disappointed by the more limited functionality of the brand-new board features. The free version of Todoist: To-Do List & Task Manager gives you a lot of what you might need indefinitely, but I quickly upgraded to the affordable premium subscription to take advantage of the complete feature set.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
I found that it was a strong entry in the "to-do app" field, I've been a past power user of Toodledo and have currently switched to Apple's onboard Reminders product for its simplicity and ease of use. I'm usually using these apps for personal tracking of my own needs but Todoist did have a robust set of features for collaboration and more advanced project-based tracking that I just never used. I loved the look and feel and the design is so crisp and clean.
Mike Bissett | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Incentivized
I think Todoist is particularly useful for people who frequently bounce between a desktop and mobile app. The interface is simple and syncing is automatic. This is a great tool for travelers, both business and personal.
Jamie Caroland | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  1. Well-suited: simple text and calendar entries. The briefer, the better.
  2. I am also a Slack user in an organization with several hundred users. Experience in such a large group with a huge lot of back/forth and multiple functions (which some days drives me a little crazy) keeps me from wanting to go function-crazy and integration-crazy on Todoist, which could happen, even as a single user. I could do that in a heartbeat, because free-plan Todoist is a very robust little SaaS. For some folks, that's probably a big plus, especially for shared integrations, but for my small business concerns, I don't need a lot of multi-software tasking integration. I especially don't want to integrate with Google Calendar, as I sync with multiple clients, so I don't want that kind of public facing on the shared calendar.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Todoist can be used by smaller teams that need a multi-platform solution, particularly teams of with less than 25 members. If you are using for smaller groups and personal projects, the template lists can be helpful to get you started. Anything more than that I feel it may not be the ideal solution.
Jason Vance | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
I think Todoist is one of those tools you just need to have. It's a great brain dump. It's great to just keep tabs on things and sort them later on. The best thing about it is if you love lists this is great. I tried to use it as a "project management" tool and found it didn't work that great. Though I use it to track all my tasks from projects and use Zapier to add them to Todoist from the different project management apps I use.
Shane Murphy | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
I honestly don't know how I could do my work without Todoist. That's not hyperbole, it's fact. I'm fortunate that I've been using it for so long that I've just grown with it. It keeps me focused, reminds me when I need reminding, and has literally become my brain for a lot of things. I'm transitioning to a new job in a few weeks and have already begun building my Todoist structure to ensure I get off to a great start. It's hard for me to find any major flaws with Todoist - I just love it. Period.
Paul Tedder | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • I love to use it for recurring tasks - very easy to setup and manipulate.
  • Template feature is a life saver - I create templates for several repetitive tasks like onboarding staff or procuring equipment and they are easy to create and also easy to use.
  • I don't use the teams feature so no comments there.
  • While I use it to manage projects and it actually works quite well, I am not sure that is where it is strongest.
Gavin Scott-Miller | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
I think it is great for inbox management and smaller to mid sized lists of tasks. For larger projects I’ve found the kanban style and integration with Microsoft teams of Microsoft Planner to be very helpful for our team.

Each team and person is different. So I think a lot of the decision making process is to how YOUR team communicates best.

Todoist is very flexible however so hopefully they will work for you.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
[Todoist: To-Do List & Task Manager] is a great tool to manage an individual's business and personal tasks. It is a very good tool for business managers to manage their tasks as well as the delegation of tasks. In this scenario, Todoist will work well for business teams. Todoist's introduction of Boards now allows individuals and teams, that use Kanban and similar methods, to manage their projects. There are other applications that have more developed board project management tools, so Todoist may choose to continue to evolve the Boards feature.
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