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Todoist

Todoist

Overview

What is Todoist?

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…

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Recent Reviews

TrustRadius Insights

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
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Great to do organizer

7 out of 10
July 04, 2021
Incentivized
I used To-Do List as a personal task manager before making the decision to ultimately centralize all of my notetaking in another product.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

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Pricing

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Premium

$36

Cloud
per user, per year

Business

$60

Cloud
per user, per year

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Details

What is Todoist?

Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.

Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist Screenshots

Screenshot of Available on every device.Screenshot of Organise work and life.Screenshot of Collaborate in projects.Screenshot of Create your own workflow.

Todoist Videos

What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.

Todoist Competitors

  • Google Tasks
  • Microsoft To Do (formerly Wunderlist)
  • Apple Tasks

Todoist Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Mobile Web
Supported LanguagesArabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

Frequently Asked Questions

Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.

Google Tasks are common alternatives for Todoist.

Reviewers rate Usability highest, with a score of 9.

The most common users of Todoist are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(210)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.

Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.

Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.

The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.

Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.

Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.

Many users have found Todoist to be the best task management

Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.

Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.

Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.

Cons:

  1. Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.

  2. Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.

  3. Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.

Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.

Attribute Ratings

Reviews

(26-50 of 76)
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Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Accountability and culture - With Todoist we have increased accountability for day-to-day tasks, we struggled with staff not doing simple tasks like washing their vehicles once a week, we found that when the staff know they can get away with simple tasks, they also think they can get away with not doing more important tasks.
  • We decided to start at the bottom and create a high level of accountability around simple day-to-day tasks. This has been an important part of growing our culture in a positive way.
  • Todoist has had a positive impact on our business and has help us make a move towards achieving our culture goals.
Danny Dickson | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • I don't think it has a major business impact, but for personal and family to-do's it works wonders.
  • For members of our org that use the app, I feel they benefit greatly. For motivated individuals, it's a great value add, but for others, I don't think it will cause motivation that doesn't already exist.
  • It's great for getting small tasks out of our employees' heads and into flexible, organized lists.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Todoist has had a huge impact on our efficiency for assigning tasks and seeing what projects we have so we know how many we can take.
  • Todoist has helped us with resources by showing the project distribution so we know who is at capacity.
Mike Calabro | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Before I started using Todoist, I used Google Keep and lots of notepads to try and stay organized. Many projects would get lost in all the clutter. Todoist has helped me keep all of my tasks in one area so I don't forget any. More work done, means more money made.
  • Creating custom views is a bit of a pain. As an example, if I only want to see the task for a certain project that is due in the next 7 days, I need to spend lots of time fiddling with the app to do this. More time spent on trying to get the app to do what I want means less time I have to spend on doing the actual work. It feels a bit overwhelming in this sense and I use the app less and less due to this issue.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Todoist has definitely helped keep me on track, since I have stopped forgetting what I need to do.
  • It has also increased customer satisfaction rate by at least 50% since I get back to people in a timely manner.
  • It has increased my productivity by 200% on days where I have lots to do.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • As a developer, just solid task management. Not losing sight of specific low level (e.g. specific) objectives.
  • Not a part of the business officially so disassociated from other tools (e.g. Jira, Teams).
October 16, 2019

No more overwhelm

Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Saves me time and brain power, because I can put almost all there and not think about it.
  • Gives me clarity in what step to take next and what could be prioritized.
  • I am able to see more of what's currently going on within projects and the overall picture.
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