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Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various …
Starting at $36 per user, per year
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What is Todoist?
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for…
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Pricing
Premium
$36
Cloud
per user, per year
Business
$60
Cloud
per user, per year
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttp://todoist.com/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Product Details
- About
- Integrations
- Competitors
- Tech Details
- FAQs
What is Todoist?
Todoist is a web-based productivity app to help users keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. With Todoist, individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari). Data is synchronized across all platforms in real time, even when offline.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist helps break large projects down into smaller, more manageable chunks with sub-projects and sub-tasks. Plus, with labels, filters and task priority levels it's easy to categorize and customize tasks. Users are able to create a new task, view the status of their ongoing tasks, and view all completed tasks within their Todoist account.
Todoist helps users stay on-track with a unique point system called Todoist Karma. Todoist Karma gives points for completing tasks, using advanced features, and reaching weekly and monthly productivity goals. Users can see their tangible progress with visual graphs, color-coded by project. Other features of the platform include task comment abilities, overdue tasks tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.
Todoist Screenshots
Todoist Videos
What Is Todoist?
While many options can carry a large pricetag, there are tons of free project management software available. In this video produced by the TrustRadius team, learn why Todoist is one of the best free project management software on the market.
Todoist Integrations
Todoist Competitors
- Google Tasks
- Microsoft To Do (formerly Wunderlist)
- Apple Tasks
Todoist Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android, Mobile Web |
| Supported Languages | Arabic, Chinese (cn), Chinese (tw), Danish, Dutch, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish |
Frequently Asked Questions
Doist, a company boasting an entirely globally distributed workforce, offers Todoist, a project management platform emphasizing the needs of a distributed workforce. The application emphasizes tracking events over time with advanced closed task and progress reporting, with custom graphics for sharing or ease of review.
Google Tasks are common alternatives for Todoist.
Reviewers rate Usability highest, with a score of 9.
The most common users of Todoist are from Small Businesses (1-50 employees).
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Reviews and Ratings
(209)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
- Recommendations
Todoist, a popular to-do list and task management software, has proven to be an invaluable tool for a wide range of users across various industries. Independent contractors have utilized Todoist to effectively manage tasks for multiple clients and volunteer activities, addressing forgetfulness and looming deadlines. Small teams within companies have relied on Todoist to share important tasks and facilitate team and project organization. Field service groups in consulting firms have implemented Todoist to stay on top of tasks and follow-ups with their customers. Leadership teams have found value in using Todoist to keep each other focused and on task. Nonprofit startups have embraced Todoist as an essential tool for daily and weekly tasks, setting deadlines, and assigning responsibilities.
Finance professionals have found that Todoist helps them keep track of numerous moving pieces, preventing major problems caused by missed tasks. The software is also widely used by individuals within organizations for personal and work-related task management. With its simplicity, multiple levels of nesting, and affordability compared to other platforms, Todoist has become the preferred to-do list solution for many. It has also been adopted as a fresh and effective solution for accounting tasks in various subsections of companies, replacing tired alternatives.
Freelance writers benefit from using Todoist to track clients and projects, thanks to its two-way synchronization with Google Calendar that ensures easy access. The software handles important tasks and project work, keeping users focused and organized. Individuals across different industries rely on Todoist for day-to-day planning, long-term time management, and project organization.
The robust features of Todoist make it a central hub for project management, task delegation, and workflow management. It enables users to group projects together, attach documents, and track progress effectively. Business professionals utilize Todoist to organize various business tasks including projects, blog post ideas, business development activities, and client management while having the ability to schedule tasks for specific dates.
Todoist has also proven valuable in implementing the GTD Method of task management, helping users plan and assign assignments for staff. The software's ability to sync tasks across devices makes it convenient for consulting firms and personal use alike. Freelance photographers benefit from Todoist's organizational features as they juggle multiple ongoing projects.
Users appreciate how easily Todoist syncs between devices, allowing them to manage tasks seamlessly on their computers and phones. With Todoist, productive individuals in various departments can capture and organize their tasks, ensuring that important items are not forgotten amidst urgent priorities.
Many users have found Todoist to be the best task management
Intuitive User Interface: Users have consistently praised Todoist for its intuitive and user-friendly interface. Many users have stated that the software's design makes it easy to understand and navigate, allowing them to quickly complete tasks without any confusion or complications.
Efficient Task Management: The ability to add tasks with dates, comments, priorities, and attachments while organizing projects has been highly appreciated by a significant number of users. This feature allows users to include all necessary information and keep their tasks well-structured, ensuring a smooth workflow and enhancing productivity.
Seamless Synchronization Across Devices: Numerous reviewers have expressed their satisfaction with Todoist's seamless synchronization across multiple devices. They report that their task lists remain consistent and up-to-date without encountering any bugs or technical issues. This synchronization feature provides users with the flexibility to access and manage their tasks from any device, contributing to improved productivity.
Cons:
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Limited customer support: Several users have expressed frustration with the limited customer support provided by Todoist. Some reviewers have mentioned difficulties in getting timely assistance or resolving issues, which has negatively impacted their experience with the software.
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Lack of advanced features: A number of reviewers have noted that Todoist lacks certain advanced features that are available in other task management applications. Some users have mentioned missing functionalities such as time tracking, subtasks with due dates, and more robust project management capabilities.
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Occasional technical issues: Users have reported encountering occasional technical issues while using Todoist, such as error messages like "Request failed with status code 429." While these issues may not be widespread, they can disrupt workflow and cause frustration for some users.
Users also recommend trying Todoist quickly and comparing it to other tools like Evernote and Wunderlist. They suggest giving Todoist a chance to see if it fits their needs. Another recommendation is to start with the free version of Todoist and consider upgrading to premium if necessary. It is advised to take time to set up Todoist correctly and explore its integration with other platforms. Users suggest exploring the features of Todoist and checking out tutorials and articles on how to use them. Additionally, they recommend trying the free trial of Todoist and considering upgrading to the premium version if needed. It is also suggested to try other programs alongside Todoist to find the best app for one's workflow. Users think that Todoist is a wonderful and powerful tool that can make work easier and more productive. However, they recommend looking for other tools if mail implementation is required. Evaluating the layout of Todoist to see if it suits one's task and event tracking needs is advised. Finally, users recommend using Todoist for smaller projects or individual use rather than for larger team dynamics, as it is not a project management software.
Attribute Ratings
Reviews
(51-75 of 76)Companies can't remove reviews or game the system. Here's why
September 21, 2019
Todoist is excellent
I absolutely cannot live without ToDoist for both my professional and personal life. When I’m choosing to-do list software it is imperative for me to have an app as well as a web-based version. Todoist also makes it easy and efficient to communicate, collaborate and work with my entire team.
September 21, 2019
Todoist? It's done!
I use Todoist to keep track of project items that might not fit better inside of a work item in TFS. A few other team members use it as well. The ability to schedule tasks in the future or as recurring jobs is a great plus, especially in the free edition.
Todoist is what I use to manage my daily tasks in my professional and personal life. While my organization uses a more advanced project management software (Teamwork Projects) to manage the big picture tasks and workflows of our office, I find Todoist's simplicity to be key in managing small tasks that pop up through emails or small internal tasks that we don't necessarily want to build out a big project for.
September 18, 2019
Todoist makes my to do list very easy and manageable.
It is used to keep people organized and on task. It is used to manage projects. Currently used by one user in hopes of launching across the department.
September 02, 2019
Todoist: a swiss knife of productivity in the right hands.
Todoist is currently used by all non-administrative employees at the firm. For us it replaced our old system of shared Google Calendars to track court dates, filing due dates, meetings which was non-intuitive and was also prone to cross-platform issues (someone would add something through the Calendar website, someone else would modify it through the Calendar app on iPhone and then someone would try to accept an invite on Android and somewhere in the middle things would de-sync). Having one central app helps avoids most of those problems (at the cost of some overhead due to having to install the software on each device).
August 16, 2019
The best free task management app
Personal task management integrated with business task management tools.
August 14, 2019
Todoist runs my life and does it well
I've tested Wunderlist and MeisterTask, but I've always come back to Todoist. It's incredibly easy to use and the tasking and scheduling workflows are perfectly intuitive. Through Zapier, I've integrated it with Slack, Gmail, Alexa, and more, allowing for easy tasking and completion across my comms tools. I use TDI for both work and personal tasking, sharing tasks and connecting to calendars. TDI helps me run my life.
August 11, 2019
Todoist, the perfect, no frills task manager for teams
We use Todoist to track tasks and objectives within our organization. It is used across teams to coordinate projects and ensure that work gets done. We find the simplicity and accessibility of the tool (it can be used across platforms) helped adoption and has made Todoist become the task manager of choice in our business.
August 10, 2019
Why Todoist Does it For Me
We haven't networked Todoist, but I use it every day, and it's my task list, reminder checklist, and high-level task organizer. It integrates nicely with many of the services we use, and by pairing it with Zapier, it has become a really cool way to keep things on track. I used many other similar apps in the past, but I find Todoist to be the best for my needs.
June 24, 2019
Best to-do app but nothing more
Todoist is used by the administrative staff to collect incoming tasks, organize them and structure them. Its main advantages are: the ability to capture things from variety of sources (emails from Spark app, webpages, quick entry for dumping ideas) and the ability to filter tasks according to multitude of criteria (e.g. labels, assignees, dates, projects).
January 08, 2019
Todoist: Slimmed-Down and Simple Task Management
Todoist is being used by every full-time team member at our software-as-a-service (SaaS) startup in the nonprofit space. We use it for daily and weekly tasks that we perform individually, so as to set deadlines and priorities, along with assigning one another tasks that relate to our individual work in each department.
December 20, 2018
The next level to do list
Currently as our company is growing I am exploring a number of project management solutions; Todoist being one. I have experience using this tool as a team at another company. There we used it as an internal tool to set tasks for individuals and breaking them out for specific clients. Within these tasks we would use the due date functionality and mentioning team mates in order to keep track of the progress on each item on the list. Currently at my company it is just being used on a personal basis with no team collaboration.
December 20, 2018
A no-brainer for basic task management
Todoist is used by my department, Product and Marketing. We're using the free version as a basic task manager in conjunction more spreadsheet-based project management tracking. It allows us to stay on top of the minute of our projects more easily (grouping them by project in Todoist) and calendar them effectively but flexibly.
December 12, 2018
Great task management app that I use to organize and track my to-dos
I use Todoist myself to organize my daily and weekly to-dos. It's a pretty simple app that offers support for iOS, Android and Mac OS as well. I use it to create tasks and sub-tasks for me and also organize my tasks in projects which help me to stay more focused on the project I am working on at that moment.
November 28, 2018
The best To-Do software on the market, hands down
Todoist is currently being used by individuals within my company, but not by the company in whole. As a different to do application was selected for our department before my arrival, I had no say in which was selected.
Instead, Todoist is used by myself and a few other co-workers individually to manage our daily tasks at work and in our personal lives. Some users use the free version, but some of us choose to purchase the premium version to add the additional notes, categorization, and tagging.
In general, Todoist allows me to maintain a clear and precise to-do list within Outlook, on my mobile device, and in a standalone app on my computer. The ease of use, integrations and cross-platform ability allows me to add tasks and complete them quickly and easily no matter where I am or what I am working on. This is where other to-do software platforms have not worked as well for me. I am not struggling with the technology to create and complete simple tasks.
Instead, Todoist is used by myself and a few other co-workers individually to manage our daily tasks at work and in our personal lives. Some users use the free version, but some of us choose to purchase the premium version to add the additional notes, categorization, and tagging.
In general, Todoist allows me to maintain a clear and precise to-do list within Outlook, on my mobile device, and in a standalone app on my computer. The ease of use, integrations and cross-platform ability allows me to add tasks and complete them quickly and easily no matter where I am or what I am working on. This is where other to-do software platforms have not worked as well for me. I am not struggling with the technology to create and complete simple tasks.
November 23, 2018
Task management made easy!
Todoist is a task management software that allows you to assign tasks to individuals with deadlines and to various lists, as well as level of importance. Todoist is great for businesses and organizations alike. Users love the functionality to create personalized to-do lists as well. It helps all tasks lists to be organized within one app so everyone is on the same page with current happenings.
September 14, 2018
Mid-level project management for small teams and individuals
Todoist is used within my department by myself and direct reports to manage our own internal workload across thirteen individuals. We have a handful of integrations allowing certain customer requests to be entered and assigned automatically, as well as managing a review and approval workflow for certain tasks and users. We track all projects and individual tasks within Todoist and use it daily as the central task management system.
August 28, 2018
Todoist for To Do-ers
I am the only one that I know of that uses Todoist at my organization. I use Todoist as a personal organization tool to keep tasks organized for my job and make sure that nothing falls through the cracks. It addresses the business problem of having to keep track of a lot of moving pieces. In finance, letting something slip through the cracks can cause some major problems so it's important that tasks are managed and kept on top of.
August 07, 2018
Want to be crazy productive? Drink the Todoist Kool-aid
We use Todoist for personal task management and to keep projects synced. Todoist is always open, typically in my browser since I like to use it in tandem with Toggl, and guides my day from start to finish, both professionally and personally. I love the ability to add a task inside Gmail, tying my next step to the message it concerns. The interface is clean and modern, unlike a number of other solutions I've tried in the past, and adding a task and assigning teammates and dates is as simple as it should be. It's robust without being complicated.
June 28, 2018
You can get it all done!
Todoist is a great task management software that our entire company uses to delegate, complete, and organize our to-do lists.
June 21, 2018
Todoist is a great, free to use, to do list manager.
I personally use Todoist to manage my to-do lists. I've been using the application for over 2 years. I use it primarily on my personal iPhone and Mac. I have not used via the web or on Android or PC. I use Todoist to manage my to-do list for each day as well as putting into dos for future dates.
May 18, 2018
Me & Todoist
I have used it on and off personally. I keep switching between similar apps because I can't seem to find the one that works the best.
The recurring task feature and natural language support are pretty good; the notes/comments feature is inconsistent in its implementation. It takes work to set up when following a system (GTD, 1MTD, etc.) Wish it used Start Dates.
The recurring task feature and natural language support are pretty good; the notes/comments feature is inconsistent in its implementation. It takes work to set up when following a system (GTD, 1MTD, etc.) Wish it used Start Dates.
May 18, 2018
a life saver!
Todoist helps me manage my morning meetings. It let me remind about the upcoming tasks and I meet with customers accordingly.
As a freelance writer, I need to keep track of about a dozen clients and projects that change from week to week. A calendar is a great place to start, but I found some calendar and task management solutions lacking. Todoist features two-way synchronization with Google Calendar and is available as a webpage and as an Android app (iOS, too), so I can view and organize tasks wherever I am.
March 01, 2018
Todoist Keeps This Busy Lawyer on Task
I use Todoist for all of my firm's task management needs. As a busy lawyer with many clients, it's important that I have a nimble and flexible task management system. A lot of task management systems are very clunky - Todoist is not. It's intuitive, flexible and fast. I have to stay on top of my tasks and Todoist helps me do that.