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Veeva Vault PromoMats

Veeva Vault PromoMats

Overview

What is Veeva Vault PromoMats?

Veeva Vault PromoMats streamlines the creation, review, and distribution of compliant content at scale. PromoMats is a regulated content management application that supports the full lifecycle of promotional content. It enables content creation, review and approval, digital asset management (DAM),…

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Recent Reviews

TrustRadius Insights

Veeva Vault has proven to be a valuable tool for clinical trials management, serving as a centralized repository for various applications …
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Reviewer Pros & Cons

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Pricing

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What is Veeva Vault PromoMats?

Veeva Vault PromoMats streamlines the creation, review, and distribution of compliant content at scale. PromoMats is a regulated content management application that supports the full lifecycle of promotional content. It enables content creation, review and approval, digital asset management (DAM),…

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Product Demos

Veeva Vault Study Startup Demo: Study Startup Homepage

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Veeva Vault MedComms Demo

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Veeva Vault Safety Demo

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Webinar | How a pharmaceutical company managed their content migration to Veeva Vault successfully

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Product Details

What is Veeva Vault PromoMats?

Veeva Vault PromoMats streamlines the creation, review, and distribution of compliant content at scale. PromoMats is a regulated content management application that supports the full lifecycle of promotional content. It enables content creation, review and approval, digital asset management (DAM), claims management, and modular content. PromoMats includes Brand Portal, a central repository that makes content accessible for internal users while enhancing content reuse. PromoMats generates eCTD compliance packages for digital submission to the FDA.


Veeva Vault PromoMats Technical Details

Operating SystemsUnspecified
Mobile ApplicationNo
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Comparisons

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Reviews and Ratings

(24)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Veeva Vault has proven to be a valuable tool for clinical trials management, serving as a centralized repository for various applications used in the process. Users have found it particularly useful for managing controlled company documents, such as Standard Operating Procedures, with the ability to easily update and review them with multiple users providing simultaneous comments. The software also facilitates project visibility and approval across multiple departments, including legal, marketing, and language. Additionally, Veeva Vault aids in proper study management, milestones tracking, and audit readiness. Its end-to-end solution for clinical data management, document management, study build, and developing listings is highly appreciated by users. However, some have encountered UI bugs and frustrations within the software. Nonetheless, Veeva Vault's features for task and document tracking, collaborative document upload and review, version control, and record keeping in one location have significantly increased productivity and reduced errors for users. Furthermore, Veeva Vault's integration capabilities with other systems and its developer portal contribute to its overall usefulness.

Nice design and user-friendly interface: Many users have mentioned that they find the design of Veeva Vault to be nice and appreciate its user-friendly interface. This positive sentiment is shared by multiple reviewers, indicating a widespread appreciation for the aesthetics and ease of use in navigating the platform.

Easy document access and navigation: The parent-child relationship feature in Veeva Vault makes it easy for users to access documents and navigate the platform. This functionality has been praised by several reviewers, highlighting its usefulness in organizing and retrieving documents efficiently.

Integration capabilities with third-party applications: Users appreciate the integration capabilities of Veeva Vault, specifically its ability to easily integrate with third-party applications through APIs. This aspect of Veeva Vault has been positively acknowledged by multiple reviewers, demonstrating its value in streamlining workflows and enhancing connectivity between different systems.

Difficulty Continuing Videos: Some users have found it difficult to continue where they left off in a video, as the system does not remember their progress accurately. This can be frustrating and disrupt the user's viewing experience.

Process Issues with Pushing Things Forward: Users sometimes have to track down people to push things forward, indicating a process issue that requires additional effort and coordination. This can lead to delays in completing tasks and projects.

Trouble Figuring Out Initial File Downloads: Several users mention having trouble figuring out how to initially download files in the system. This lack of clarity can cause confusion and result in delays in accessing important documents.

Users have made several recommendations based on their experience with the software. Firstly, they suggest having an expert within the company who can provide training on the systems. This would help users gain a better understanding of the software and its functionalities. Secondly, users recommend staying updated with each release of Veeva Vault to take advantage of new features and enhancements. They believe that keeping up with these updates is important for maximizing the software's potential. Lastly, users suggest linking the software with other systems like WorkFront for better integration and workflow management. By doing so, they believe it would improve the overall user experience and streamline processes.

Reviews

(1-4 of 4)
Companies can't remove reviews or game the system. Here's why
Tara Radcliffe | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Prior to Veeva our system was incredibly outdated. Veeva has made managing files and projects very easy. It's straightforward and easy to find what you need if you are willing to poke around a bit. My team is very helpful and can always answer the questions and problems I might encounter. I only touch on a tiny bit of Veeva's capability, but I wish I knew/used more of the features. Definitely a great program and it's exactly what we need.
  • Upload files quick and easily with drag and drop feature
  • Easy to sign in as myself and as a delegate for someone else
  • Easy to communicate with my team on projects
  • I'm not crazy about how quickly I get timed out
It's great for keeping us organized and on track with our projects.
Enterprise Content Management (13)
45.38461538461539%
4.5
Content capture & imaging
90%
9.0
File sync, storage & archiving
100%
10.0
Document management
100%
10.0
Records management
100%
10.0
Content search & retrieval
100%
10.0
Enterprise content collaboration
N/A
N/A
Content publishing & creation
N/A
N/A
Security, risk management & information governance
100%
10.0
Contract lifecycle management
N/A
N/A
Automated workflows
N/A
N/A
Artificial intelligence
N/A
N/A
Mobile support
N/A
N/A
Integration
N/A
N/A
  • It has made our projects move smoother and quicker through the system so our time is more optimized.
Monday is a great organizational tool but we use Veeva for FDA products. The two products are used in entirely different ways.
Score 8 out of 10
Vetted Review
Verified User
My organization uses Veeva with our client(s) in the Pharma industry for content and campaign management and communicating approvals across partner agencies. From early collab documents through 2253 submission, Veeva is the lynchpin in collaborating across agencies and client groups for an effective, single source for campaign planning, creation and approval.
  • Document management
  • Multi-agency notifications
  • Approvals for appropriate teams
  • Tasks cannot be requested, so outside communication is needed
  • Notifications or tagging of external email for follow up
  • Rendering issues on document visualizer after upload creates delays in approvals
As a leading platform for the Pharma space, Veeva Vault is a fantastic option if clients/your company is maintaining a focus on continuous improvement as the tool is updated and enhancements are released. As with all things tech, if the instance you have is dated or uses older capabilities, it is a challenge to maintain competitive speed to market. “More, Faster, Cheaper” is dependent on your tech stack and your willingness to accept the challenges and pain of releasing new functionality. Veeva can offer these capabilities but executing on rolling more contemporary solutions is the keystone issue whether Veeva will be a tool or a risk to your team.
Enterprise Content Management (13)
56.92307692307693%
5.7
Content capture & imaging
70%
7.0
File sync, storage & archiving
80%
8.0
Document management
90%
9.0
Records management
60%
6.0
Content search & retrieval
60%
6.0
Enterprise content collaboration
100%
10.0
Content publishing & creation
70%
7.0
Security, risk management & information governance
100%
10.0
Contract lifecycle management
N/A
N/A
Automated workflows
40%
4.0
Artificial intelligence
N/A
N/A
Mobile support
N/A
N/A
Integration
70%
7.0
  • Improved collaboration across agencies to reduce build times by 70%
  • Version control maintains accountability for changes/approvals
  • Render issues in the platform delays approvals when HTML is correct but rendering is not
Veeva Vault is one of several solutions that are in place for specific offerings and client work to effectively meet client expectations and effectively collaborate across agencies and internal teams.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
[Veeva Vault] is being used for promotional review of marketing materials
  • Secure database
  • Easy workflows
  • FDA compliant audit trail
  • Ability to edit documents in Veeva
  • More mobile friendly
  • Perhaps an email approval ability
[Veeva Vault is well suited for] regulated health care environments that require promotional review
Enterprise Content Management (12)
61.66666666666667%
6.2
Content capture & imaging
90%
9.0
File sync, storage & archiving
80%
8.0
Document management
90%
9.0
Records management
90%
9.0
Content search & retrieval
50%
5.0
Enterprise content collaboration
80%
8.0
Content publishing & creation
30%
3.0
Security, risk management & information governance
60%
6.0
Contract lifecycle management
N/A
N/A
Automated workflows
90%
9.0
Mobile support
50%
5.0
Integration
30%
3.0
  • Allowed us to free up administrative staff needs
  • Allowed remote approvals
  • Organized system to get through audits
Veeva [Vault] is specifically designed for the pharmaceutical and medical device industries whereas Oracle is not and requires customization
Score 8 out of 10
Vetted Review
Verified User
Incentivized
I'm located at a healthcare PR agency where we work on behalf clients in the pharmaceutical industry. My clients use Veeva to facilitate review and approval of public-facing materials that are being developed by the Corporate Affairs, Marketing and Clinical Oppoerations departments to ensure Legal, Medical, Regulatory and Clinical accuracy. Veeva allows for reviewers from all four review categories to review materials simultaneously and access their colleagues' comment history.
  • Annotation of reviewer comments
  • Reminders to review team
  • None that I'm aware of
Veeva Vault is well suited in scenarios in which multiple people are reviewing a document and may have conflicting changes or need to confirm referencing.
Enterprise Content Management (9)
48.88888888888889%
4.9
Content capture & imaging
60%
6.0
File sync, storage & archiving
70%
7.0
Document management
70%
7.0
Records management
90%
9.0
Content search & retrieval
60%
6.0
Enterprise content collaboration
90%
9.0
Content publishing & creation
N/A
N/A
Security, risk management & information governance
N/A
N/A
Contract lifecycle management
N/A
N/A
  • N/A
Haven't tried any other products.
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