Easy to use and speeds up expenses claims
We use it to track expenses for receipts and mileage. As we are often carrying out client meetings, booking trains and transport and …
Starting at $9.76 per month per user
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What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (49)8.686%
- Customizable Approval Policies (37)8.686%
- Financial Document Management (36)8.383%
- Employee Expense Reporting (57)8.282%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
- About
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- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
Comparisons
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Reviews and Ratings
(1160)Attribute Ratings
Reviews
(151-175 of 722)Companies can't remove reviews or game the system. Here's why
December 29, 2021
Great product!
Is it used across the entire organisation in order to properly account, file, and process the corporate expenses for all users It fully automatises the expense management process, saving considerable time to employees and the organisation It offers both web-based and phone-based options, allowing for flexibility for people on the move.
- Mobile app.
- Intuitive use.
- Ability to add receipts from multiple sources.
- Sometimes receipts do not upload.
- Could be faster.
December 24, 2021
Claiming expenses made easy!
Webexpenses is being used for recording expenses incurred. It's quite easy to use especially for employees. I've used the platform to claim my expenses such as for transport, lunch vouchers, hotel accommodation, etc. Webexpenses allows me to easily upload receipts against a claim. The dashboard clearly lets me know what stage my claim is at. The organisation followed an approval workflow where a claim had to be first approved by my line manager, then the accounts team. Its dashboard allowed me to see exactly what stage my claim was at and take appropriate action when necessary. It also gave me a clear picture of how many claims I have made so far.
- Upload receipts
- Clear dashboard
- Good workflow
- The actual submitting of claims screen can have a better user experience as it was confusing when I used it the first time.
December 10, 2021
The Best
Webexpenses [is] efficient, I helping employees track and log their expenses. Webexpenses make it easy for us to get refunded for business expenses. This is normally a very tedious process however Webexpenses makes this so easy and fluent, I couldn't imagine using any other type of software. Webexpenses deserves more attention for solving such an overlooked issue.
- Keep track
- Inform
- Calculate
- User experience could be more friendly
December 09, 2021
APP APP APP !!!! FANTASTIC !!!
SUPER USER-FRIENDLY! Easy to use and navigate. Great mobile app. I honestly have to say the mobile app is a great selling point, especially if your employees are in the field/on the road. They can snap photos and upload [them] immediately. Sleek and professional design, yet easy.
- Mobile App - Selling Point
- User Friendly - Easy to teach new users
- Great tool!
- See pass uploads
- App bugs at time - yet this may be an iPhone issue
- I'd like to see a bulk upload option
November 29, 2021
A simple business solution with a large volume of benefits.
Webexpenses offers the staff ease of access solution to uploading their claims to be reviewed by department managers in order to make claims. The benefit of being able to use the service on the go, especially when working at different sites is incredibly useful as this offers staff the ability to apply for expenses whilst out and about. The notification system allows ensures both employee and employers are informed and reduce down wait time on claims.
- Keep you updated on the process.
- Make requests easily.
- Provides ease of access on the go.
- The terminology for putting in a claim isn't clear.
- Implement AI to help identify ticket dates and information from photos.
November 24, 2021
Expense claims made easy
It helps to manage travel expense claims for me personally. It is used by the whole organization and makes it easy to track claims and payments. Status updates are easy to see with a [color-coded] system e.g. green for approved, amber for submitted, and red for rejected. And it indicates from the dashboard how many claims there are with each status.
- Status update are easy to see at a glance[.]
- Tracking payments[.]
- User friendly interface[.]
- For my purposes there is not much to add[.]
- Load times could be faster[.]
- Reading uploaded receipts can be unclear[.]
November 23, 2021
Webexpenses will help you claim your expenses faster.
It is easy to use and easy for employees to claim their reimbursements.
- It is easy to operate.
- Easy to navigate the relevant tab.
- You can use the app as well to claim the reimbursement.
- You can claim the expenses in one click like you can take the picture of the bill and can upload it easily in claim id.
- You may upload the pdf, image, png, etc file as supporting format and it makes webexpenses easy to operate.
- Easy to track the claim process and you can fine the real-time ongoing action in your reimbursement claim.
November 22, 2021
Webexpenses Review
Used by the whole company as an easy access to claim mileage expenses on travel. Solves having to use excel spreadsheets and email to claim for any expenses occurred. I like the idea of Webexpenses incorporating all my needs between claiming and getting paid. Easy solution for employee and employer to deal with admin.
- Excellent user interface.
- Links Departments and organisations under one website.
- Track approved expenses and archived claims.
- User friendly app for on the go claims.
November 19, 2021
BOO
Webexpenses is used throughout the whole company by all managers, we use Webexpenses on a daily basis to complete expenses for fuel, equipment, products, and even stationary. It solves all problems with all staff and managers when we purchase something from our own pocket, all we have to do is ask for it back.
- Equals the mileage I cover.
- Equals the cost of my travel.
- Displays all street names and areas.
- NA
- NA
- NA
November 19, 2021
Generally good user experience
Used across the whole company to manage expenses.
- Overview of claims.
- Data entry.
- Document attachment.
- Fewer steps in processing.
- Auto saving.
November 19, 2021
Comfortable expenses claim
It is used all across the organization for any kind of duty travel and related expenses. It gathers at one place all the expenses that need to get paid by the company. It is easy to follow up on the expenses as well, as there is a clear and visible history. It's all intuitive and easy to use as well.
- Information transparency.
- History of payments registered, approved and received.
- Very clear UI.
- Shortcuts.
- Bookmarks/Quick menus.
- Monthly expenses reports.
November 19, 2021
Everyday user
Extra payments, such as team budget.
- The money always arrives on time[.]
- The platform is easy to use[.]
- It is user friendly and has clear language[.]
- Attaching documents is a bit difficult[.]
November 19, 2021
OK
Only employees who need to leave [the] site to another, it addresses fuel compensation for myself for travel between sites[.]
- Connections
- Visually nice
- Lots of adjustability
- Ease of use with options[.]
- Easier to make a claim involving multiple receipts[.]
- Better claims tracking from user end[.]
November 19, 2021
Handy and intuitive
Webexpenses is used for tracking travel and general expenses that the company payback to the employees. It is very handy and intuitive. We can easily use it day by day and it is very helpful for the company too. Easy to track everything. Happy to have the experience to use this app.
- Intuitive
- Have a very good performance
- No issues faced so far
- Very Helpful
- A light tour when using it for the first time. Not able to remember if it already has
- Bit more friendly with the costumers.
November 19, 2021
Webexpenses review
I use it monthly to submit by expenses, mainly travel or subscriptions. To my knowledge, all employees use it to submit their expenses. I can not say how else it is used in other departments. It is simple to use, I screenshot my tube and train journeys and add them [to] be submitted.
- Details expenses and travel routes
- Not as easy to use on a computer. Much easier on phone. Could be looked into
November 19, 2021
Engaging and saves so much time
Using Webexpenses has made the administration part of my working day a lot more efficient. Previously having to photocopy and scan receipts took a long time and the audit trail was never 100% secure. Webexpenses website and the app provide an engaging and intuitive way to log expenses and securely keep details safe. I would recommend it for all SMEs as well as large organizations like ours.
- Logs expenses
- tracks authorisation
- securely hold details of transactions
- dates are visable
- It is working well for us at the moment
November 19, 2021
Generally very good
I think it's the whole organization. We just use it to claim expenses incurred during travel for work
- Easy receipt upload
- Easy to see status
- Like how you can add several parts to one claim and submit for whole journey
- Sometimes hard to find the correct category for petrol/diesel
- Submit button not always easy to find
- Can't think of another, it's generally good
November 19, 2021
Webepenses for ease of use
Webexpenses is used by all sales and helps with efficiently processing expenses with copies of receipts and accurate travel plans and maps. The mobile app also allows ease of use when not in front of a laptop. We use a 2 stage sign off ie for the manager to approve then send for payment. the email notification to inform us at each stage allows us to track it or query it as well
- mobile app
- travel in miles calculation
- easy use of camera to upload receipts
- none spring to mind
November 18, 2021
Employee using web expenses
Being used by me to claim back expenses such as travel to and from cpd, Mileage, and claiming back the cost of CPD if paid by myself. It is being used by all employees of the company. It is a lot easier and quicker to upload and get expenses paid back now, compared to filling in paperwork, scanning on with receipts, sending to the right place, etc. Uploaded recent claim in 5 mins. Submitted and authorized in 2 mins. Not used it too much, but finding it quite easy to use so far.
- Easy layout
- Adding of receipts is easy
- Submission is very quick
- Hard to find where to click to edit on phone web page.
November 18, 2021
Quick and easy to use for all expense claims
Webexpenses is used across the organisation - providing a simple and quick way to claim for all types of work-related expenses in an easy-to-navigate platform.
- Easy to upload receipts.
- Provides a quick system to set up different types of expenses.
- The history of all expenses claimed is useful for audit purposes.
- Claims are automatically sent directly to the manager for approval.
- Email confirmation when claim is submitted.
November 18, 2021
Wonderful Web
My organization use Webexpenses for the entire company, this ensures all staff are able to claim for their business travel, staying away for work, and many more expenses. This makes it easier for each employee to upload receipts, mileage, and individually track their request. The whole organization reaps the benefits.
- Business mileage.
- Recpeipts.
- Car parking.
- Key cutting.
- Let the return journeys be more precise to your journey, not just the short journey.
November 18, 2021
WebExpenses
I approve my staff's internal expenses and I submit my own expenses.
- Easy to use.
- Simple upload of receipts.
- A clear and simple process of approving expenses.
- The only one I have is our version does not support Azure SSO.
November 18, 2021
Ease of use -simple , quick Management of work expenses
All colleagues use the system to reclaim their work expenses. Control spend.
- Simple to use.
- Provides historical data.
- Removes manual paperwork.
- London transport post codes would be useful rather than searching manually.
November 18, 2021
Easy to use for everyone!
Logging mileage claims for site visits, which is very useful to do on the go as an account manager.
- Mileage Claims.
- Parking.
- Receipt scanning.
- More clarification on hard rules when putting through claims.
November 18, 2021
Everything I need for my travel expenses in one, single app!
I use Webexpenses for my corporate credit card receipts, and my travel expenses like mileage etc
- Mileage is easy to enter by selecting post code. Route can be altered from default
- receipts are easy and quick to enter
- claiming business mileage: when changing the suggested route, by dragging the point on the screen, it's not possible to delete that point if the wrong selection was made.
- It would be good to be able to delete that point/added stop