basic user perspective
It is used for paying of all work related expenses.
Starting at $9.76 per month per user
View PricingOverview
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (49)8.686%
- Duplicate Bill Detection (37)8.585%
- Customizable Approval Policies (38)8.585%
- Employee Expense Reporting (59)8.383%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
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- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
(1161)Attribute Ratings
Reviews
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November 16, 2021
Webexpenses at a Glance
We use Webexpenses as our main tool for reimbursement, whether it's team events or personal invoices that the company has decided to finance on our behalf.
- User friendly tool
- Fast upload times, easy to track progress
- Organized in a clear, understandable way
- Sometimes it's a bit hard to figure out whether or not my claim was submitted, as it's not always clear.
November 16, 2021
A really handy piece of software for keeping on top of expenses!
Webexpenses is being used across the whole business to ensure we can track and claim back expenses incurred with the day-to-day running of the business. This can vary between travel, sustenance, postage, or other ad-hoc expenses. The software enables us as a business to see a clear breakdown in where and when expenses are being incurred, specifically within which departments and with which of our customers.
- Provides a pre-populated / interactive map when claiming travel expenses.
- It enables me to specify details around expenses should our finance team need detail to approve the expense request.
- I find the functionality between phone and desktop very different, this can sometimes be quite confusing.
November 16, 2021
Fantastic Product
Webexpenses is used across the organisation that I work for. It is intuitive to use, can be used across all platforms including an app, and gives the user and management the required levels of control. I was new to Webexpenses but I'm an avid fan [now]. [It] does what it needs to do in a format that works!
- Great interface
- Good control
- Reporting is accurate and timely
- Vacation settings
- Text messaging from app
November 15, 2021
Expenses processed in no time
It is used by my department. It is used to cover travel and other expenses when working out of home base.
- user-friendly platform
- notifications
- additional languages
- more expenses options
November 15, 2021
Webexpenses - stay on top of your expenses
It is used across the whole company for expense claims from all departments, as engineers we can easily manage our expense claims easily and being to upload receipts immediately there is less likelihood of losing these and not being able to claim, being able to add an expense claim there and then means I do not lose any claims by not being able to submit a receipt.
- Webexpenses is easy to use from a mobile phone app.
- Categories are easy to find.
- I can take a photo of my receipt and Webexpenses app will obtain the relevant details and fill in the relevant details within the app.
- The ability to track my payment status.
- I would like an easier Home page with clearer buttons.
- The home screen to go straight to any open expense claims.
- Being able to set a reminder when I have to submit a claim.
WE use the website to claim back expenses - we make purchases using our own accounts and then claim it back via the company.
- reminds you to put all the information required
- easy to follow
- attaching an invoice can be difficult the first time using the website
November 15, 2021
Good for corporates but too slow and unstable
Webexpenses is used across the entire company.
- Capture of expense claims using company policy.
- Web site is slow, very slow, and frequently drops the connection.
- The software assumes that receipts are scanned on the fly, this assumed workflow does not suit my own preferred workflow.
- The iPhone app receipt photo engine is basic and lacks the functionality of better handheld scanning apps such as CamScanner meaning that the captured image also includes shadows, etc.
November 15, 2021
Easy to use and a time saver
Webexpenses is being used across our whole UK-based organisation. It streamlines expense approvals for both the expensee and the approver. Receipt management is particularly helpful.
- Receipt management.
- Easy-to-use app.
- Shows who is in the queue for approval.
- Approval timeline.
- Adding details to a receipt and adding a claim - it took me a few tries to learn the difference.
- My approver doesn't default to my actual approver. I always have to go find him in the drop down menu.
- When adding a person to a meal/staff entertainment receipt, it doesn't always auto-populate when I start typing a person's name and I often have to type these in by hand if they're not saved as a favourite.
November 15, 2021
Basic Review
It is being used for reimbursements.
- Making it easy to receive payments into your personal account.
- Don’t use it enough to comment on this.
November 15, 2021
Easy to use
Webexpenses is used across all departments at ISG. I find it great to track and claim necessary expenses, such as traveling to learning and training courses, traveling to site visits outside of my local area, and the cost of taking compulsory competency tests needed as part of my job.
- Uploading receipts
- Claiming expenses
- Tracking claims status'
- More options for types of claims in the automated filter.
- Notifications to come through as emails, so updates are not missed.
- instructions for new users.
November 15, 2021
A Review of Webexpense
Currently, Webexpenses is used in my company to claim expenses we may incur while working.
- It has a logical layout.
- It highlights well the progress of your claim.
- Very slow
- I do not see why you have to save the details of the claim filled and then navigate to another page to upload the receipt.
November 15, 2021
Not great for users but helpful for finance team
Webexpenses is used across our entire organisation to track, review, approve, and pay expenses claims.
- Shows the progress of claims.
- Auto-detects and fills in purchase amounts from photos or scans of receipts.
- .User guides are clear and useful
- Very slow responsiveness.
- Not very user friendly intuitively.
- Forces more than is necessary - e.g. having to write a description for something self-explanatory.
November 15, 2021
Senior scientist
It has been recently used by our HR department after a HR software change.
- It recorded my claim.
- Processed my claim.
- Kept track of my claim.
- No obvious improvement.
November 15, 2021
Webexpenses
Across the whole organisation for expenses submitting and management. The software can be quite clunky at times, I have trouble saving, submitting, and attaching receipts.
- Clearly labelling
- Receipt breakdowns
- tracking of payments
- Receipt adding
- Adding people to claims (e.g. big lunches)
- Timing out
November 15, 2021
It has been easy to use and quick to navigate.
We use this for all our expenses. We mainly use it for mileage but we also use it for any receipts we have and these can be for anything from catering to stationery etc. We can input these daily, weekly, or monthly.
- It's very easy to use.
- Good and clear explanations.
- Easy to access on phone.
- Trying to see receipts.
- Trying to add receipts.
November 15, 2021
Web Expence
Used by the whole company to streamline expense management.
- Integrate with CRM system to link to client account.
- Scan receipt to prepopulate cells.
- na
November 15, 2021
Quick and easy
It is used by all staff in the organisation. Allows me to submit my own expenses and approve those for my team members. Allows for frequent submission of expenses and reimbursement.
- Mileage submission is easy and allows for simple mapping and calculation.
- Easy opt review previous submissions.
- Ability to partially complete and return to it.
- Struggle with adding receipts. Sometimes they are allowed, other times not.
November 15, 2021
Love it
I have been using Webexpenses for mileage and other little bits now for 2 years and it makes the whole process very easy. Being able to just snap a picture of a receipt and upload directly into my claim saves a lot of time. Overall I would say it is the best expense tracking software I have ever used. An one that I have recommended to others and will continue to do so.
- Calculate mileage.
- Upload receipts.
- Map can be fiddly at times.
November 15, 2021
The easiest way to submit claims!
I believe that Webexpenses is being used throughout the whole organisation. It allows us to claim back money that we spend on work-based travel and training days etc. It allows employees to spend money on situations like the above without the worry of losing any of their earned money, instead, they have the reassurance that they will get the money back.
- The website/app is very simple and straightforward to navigate.
- It updates you throughout the different stages of the claim.
- The simplicity of uploading receipts.
- It could tell you when your claim is due to be paid.
November 15, 2021
Seamless experience
It is being used across the entire organisation to manage claims. Allows for quick expense management and tracking across employees seamlessly. Also a clear and helpful guide to taking pictures and uploading receipts, and well designed mobile applications on both iOS and Android phones. Easy issue management and tracking as well when claims are rejected.
- Expense tracking
- Receipt management
- Clarity on what is being paid out or not.
November 15, 2021
Easy to use and time efficient!
Any employee that needs to claim expenses can access Webexpenses and add their charges manually and easily. It removes the need for company credit cards and takes the time pressure away from end-users, as you can fill in your claim at any time that’s convenient for you. We use this across the whole organization however our engineers, sales agents, and trainers use it the most frequently.
- Allows you to upload pictures of your receipts to each claim.
- You can use the mobile app for access anywhere.
- You can clearly organize your months and expenses with headers and sub headers.
- Uploading receipts through the desktop app doesn’t save receipts for next use automatically i.e. petrol receipts across 2 different entries.
- Allow the route to be dragged.
November 15, 2021
Very handy tool
It is being used across the whole organization. I found this tool very handy. I didn't find any major issues, but it could be handy if the delete invoice option can be more visible. It took me a while to found it.
- Easy to upload tickets.
- Friendly interface.
- Quick to submit details.
- Delete button for invoices is not very visible.
November 15, 2021
Very simple and easy to use
Webexpenses is used for expenses management across the whole organisation.
- Ease of inputting expenses.
- Simple and quick to submit.
- Receipts added electronically, so paper-free.
- None - can't think of any significant failings.
November 15, 2021
Not a fan
Clunky, app on my phone keeps crashing, not intuitive. Can't work out how to set the type of claim. It's a real pain.
- Taking photos of receipts.
- User Experience
- Reliability
- Process
November 15, 2021
Positive experience
It is used to upload and explain our expenses. This is then approved / rejected by our managers where feedback and reasoning can be left. It then gets paid to us.
- Easy to upload receipts.
- Easy to keep track of the process.
- Easy to see any issues raised by management.
- When uploading new expense claims, it isn't clear how to upload receipts until you click accept.
- You can't respond to claim rejections.