Better than nothing but still a flawed system.
It is being used to manage expenses for all individuals who are in remote locations. Everyone in the business has to use it and expenses …
Starting at $9.76 per month per user
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What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (43)8.787%
- Customizable Approval Policies (31)8.686%
- Duplicate Bill Detection (33)8.585%
- Employee Expense Reporting (49)8.484%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
- About
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- Competitors
- Tech Details
- Downloadables
- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
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Reviews
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November 08, 2021
End user of Webexpenses review.
Webexpenses is being used across the whole of our business, mainly for company car users, fuel expenses & parking. There are several benefits to Webexpenses, uploading receipts as you go avoids misplacing items & loosing out on money paid out in the course of performing company duties. I can also see when we have had busy or quiet months with the historical information saved, the price of fuel with all the receipts stored.
- Uploading receipts on the go.
- Access 24 hours.
- Ease of use.
- A clip board, to copy & save repeated information.
- Built in GPS tracker, that could calculate & automatically complete Business mileage use or private use. This could save many hours of imputing data. No requirement for vehicle trackers.
November 08, 2021
Expenses made easy
Webexpenses is an excellent tool that is used across our business. It's easy to use platform allows us the employees to insert our expenses claims and keep us up to date and on the progress of each claim before it's processed. I really like the fact you can track each claim and also check any previous claims made. I'd recommend any business to use Webexpenses.
- Expense claims.
- Tracking.
- Collecting data.
- Fuel claims totaled for tax purposes.
November 08, 2021
Easy to use system providing a good UX
Webexpenses is used across the organisation I work for, for its employees to claim for expenses which they incur.
- Clear.
- Simple.
- Easy to use.
- Visually.
- Receipt adding whilst in the claim detail area would helpful, as opposed to saving and clicking into another page.
November 08, 2021
Webexpenses Review
Webexpenses are used across the whole company, and is used for business mileage and expenses, and help alleviate the pressure put on employees with an easy to use platform or app to claim any expenses back with a few simple clicks.
- Easy to use.
- Fast.
- In-app photos difficult to use.
November 08, 2021
Quick and easy for expenses refunds
Used to refund expenses used in the action of my duties as a service engineer. Saves sending the paper copies of the receipts in the post.
- A very good app.
- Easy to upload photos of receipts.
- Quick to use.
- Maybe use colours to make items stand out more.
November 08, 2021
Webexpenses review
Claiming for accommodation allowances and multiple worldwide locations. Transactions in many currencies including Euro, zloty, British Pounds.
- Adding attachments.
- Currency conversion.
- Ease of access.
- Size of preview documents.
- Ability to delete system messages.
- Flagging of important transactions.
November 08, 2021
Simple to use system but could be slicker
Used across the organisation for all expenses claims. Automates the capture and approval of expenses claims for faster payments to employees.
- Expense tracking.
- Fast approval.
- Receipt capture.
- The iOS app often crashes.
- The iOS app often cuts off information from receipts.
- Adding lots of attendees on claims can be time consuming.
November 06, 2021
Webexpenses Efficiency
Helps us process expenses and invoices, which make it easier for us to keep track of everything. This means it makes it easier for us to pay invoices, etc.
- Can be slow.
November 06, 2021
Webexpenses works for me
Expense reporting.
- Easy to enter expenses.
- Easy to submit expenses.
- Easy receipt upload.
- I like it!
November 06, 2021
Webexpenses!
It is being used across the organization by all employees who expense travel or require accommodation, as well as further sundry expenses. A really simple and straightforward way to upload your expenses and have them approved. The web application is great to have too allows you to do your expenses while on the move. Receipt scanning is accurate and quick which saves further time meaning you don't have to tediously type in expenses.
- Very quick way to upload receipts.
- Few steps required to do expenses.
- Approval process easy.
- The receipt scanning doesn't always work - the total doesn't get picked up.
- A copy function would be helpful as sometimes the same expenses appear the following month.
- A way to split expenses among two users would be helpful.
November 06, 2021
Overall Satisfied
We run an American missions organization in Europe, but use Webexpenses to file our accounting expenses, and this is how we do that. Webexpenses is used by all 17 members of our staff and approved by one of our staff. We are able to separate credit card expenses from cash expenses, and this program is easy to grasp for all of our staff. We are grateful for Webexpenses!!
- Easy to navigate platform - both the phone app and web browser site is easy to navigate and understand. We have people on staff from 20 years old to 70 years old -- all ages have been able to successfully get "up to speed" with Webexpenses!
- Great organization tabs/files - with each claim folder, you can easily label things and find them. Great way to keep your expenses organized. I file all credit card expenses per month.
- Automatically syncs with credit card statement - GREAT tool! Love not having to worry about all the extra steps.
- Automatically changing the country selection based on currency.
- Complying with European date format.
- Simplifying the process of adding receipts, adding claims, and filing claims. Right now, you must use your phone and your computer - improve the accessibility of the phone app.
November 06, 2021
Webexpenses, a user's experience
Across all employed members of staff at my organization. Makes claiming expenses an aligned fair process and makes it easier to make claims.
- Great user interface.
- Great mileage calculator tool.
- Helpful collation of expense claims to authorize.
- Dashboard could have better links to the mileage calculator.
November 06, 2021
Promising offer but needs improvement
As a multi-brand commercial services provider, we use Webexpenses to break down our expenses (mostly American Express) into their proper brand and purpose. We use it across all our brands, approximately five unique operations. Breaking our expenses down allows us to properly cost purchases to the appropriate brand thereby allowing accurate financials.
- Looks good.
- Ease of pictures through mobile device.
- Sync with credit card accounts.
- It is awkward to use and not very intuitive.
- We have had several employees struggle using the program.
- Could be a lot better identifying receipts and attaching them to expenses.
November 06, 2021
Great tool but journey management is extremely difficult
Used across the whole organization by those who claim expenses. It addresses issues with manual input by automating the process and making it easier to claim for multiple different types of expenses during the month. Very helpful.
- Allowing you to copy a claim.
- Telling you if your claim is incomplete.
- Allowing you to attach a receipt to multiple items.
- Journey manager is very tricky to amend routes on, this is a huge annoyance for me.
- Adding impractical routes as standard and being extremely difficult to correct.
- The mobile app doesn't work well for taking photos of receipts and allowing you to attach them to the right claim lines.
November 06, 2021
Wonderful Webexpenses!
Being used across the organization for the management of expenses, especially travel expenses.
- User friendly.
- Great app.
- Simple.
- I find it easier to create the claim on the desktop app and once a file has been created to add the claims through the app. I have difficulty creating the file through the app. Could be a user error.
November 06, 2021
Great system to use, super easy and time saving.
We use Webexpenses across our whole business to facilitate reimbursement of travel costs and incurred business-related expenses. Due to the size of the business, we need a solution to be able to efficiently manage this process.
- Easy to use to create entries.
- Good overview via dashboard.
- Clearly shows which sections are to be completed.
- Not always clear on how to return to full list of submitted claims.
November 06, 2021
Webexpenses, great tool in a UI made by accounting
At our company, we use Webexpenses throughout the entire company for all employees expenses made for the business. It may cover team building events, meeting customers, business travel, phone, internet connection and communication costs, commuting costs. It gives employees clear ownership and accountability while providing leads and accounting with an auditable trace of expenses, with relevant data breakdown for statistical analysis when necessary.
- Ownership and accountability to each individual employee managing his/her expenditures.
- Audit trace.
- Data breakdown.
- User interface can be improved and simplified for submitters.
- Reduce the number of clicks and simpler menus.
November 06, 2021
Great app
Webexpenses is used by the whole company- pays fuel and subsidence expenses. This makes submission of expenses easy and quick to compile and submit for payment into my account. Used weekly to keep on top of my spending for work use.
- Allows receipts to directly be uploaded.
- Quick submission.
- Easy to use.
- App can be glitchy.
- Doesn't always marry up receipts.
- Route options are not allowed to change route.
November 06, 2021
Review of Webexpenses from a UK Housing Group
Webexpenses is used across the entire housing group for all manner of business expenses from mileage claims, taxi journeys, and hotel receipts for business meetings. It ensures that all expenses are centrally located and can be easily viewed and managed.
- Easy to use.
- Simple to navigate and authorise expense claims.
- Fast and efficient payment of claims.
November 06, 2021
Webexpenses - Mileage
Currently used by myself for mileage claims and expenses. Simplified the whole process for me, no longer required to complete paperwork and submit it in person.
- Simple.
- Quick.
- Time saving.
- The tedious task to change individual lines when claiming for several days in a single claim.
November 06, 2021
Too many unclear options, but otherwise quick and efficient
Across the whole organization, used for claiming expenses by staff.
- Automated emails confirming when the payment has been approved.
- Overly complicated options for entering all the data, product/cost center/service charge, etc - not very user-friendly.
- Processed payments can take a long time to actually be paid into account - still waiting for one from over a month ago.
- Might be better to be streamlined and have fewer subheadings for cost center/product as it is unclear which is the correct one and there are far too many options.
November 06, 2021
User review
Webexpenses is used for all expenses within the business, for me, it's almost exclusively for mileage claims.
- Simple interface.
- Great progress report on tracking expenses.
- Easy to see past expenses.
- Mileage tracking - annoying that it forces you to use a map once you choose the option, would like to turn that off.
- Pop ups on mouse hover over is a little annoying sometimes.
November 06, 2021
Easy mobile upload of expenses with Webexpenses
Used across the whole organization for all expenses. Enables staff to effectively submit expenses via a mobile device.
- Capture receipt images on mobile device.
- Submit via mobile device.
- Automatic approval notifications.
- Capturing images could be slicker and more intuitive.
November 05, 2021
"Rapid payback"
We use Webexpenses across the 16 countries where we have employees in the organisation. It greatly simplifies the request and approval process, provides an audit trail and offers easy and quick process. The ability to use a mobile phone to scan receipts is particularly helpful as is the simplicity and clarity of the instructions both on the PC and mobile applications.
- Receipt image capture.
- Easy expenses submission.
- Easy approval.
- Fast processing.
November 05, 2021
Expenses made simple
Used across whole organisation to manage staff expenses.
- Web app.
- Has a map for calculating distances.
- Needs a favorites option for routes on map.
- Needs SSO.
- Fuel type does not work very well.
- A clone option would be good for mileage claims.