Better than nothing but still a flawed system.
It is being used to manage expenses for all individuals who are in remote locations. Everyone in the business has to use it and expenses …
Starting at $9.76 per month per user
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What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…
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Popular Features
- Payment Status Tracking (43)8.787%
- Customizable Approval Policies (31)8.686%
- Duplicate Bill Detection (33)8.585%
- Employee Expense Reporting (50)8.282%
Reviewer Pros & Cons
Pricing
Entry-level set up fee?
- $250 Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $9.76 per month per user
Features
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Product Details
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- FAQs
What is Webexpenses?
Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.
Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:
- Google Vision-powered OCR receipt scanner
- Petty cash management
- Automatic policy compliance
- Corporate card automatic Intelligent Matching
- Integrated mileage tracking + verification
- Integration with an existing ERP
The vendor describes the benefits of Webexpenses as including:
- hours saved per claim
- Increase visibility and spend projection
- reduction in errors + fraud
- ROI: system payback in an average of 3 months
Selling propositions of Webexpenses include:
- Flat, active-user-only pricing
- 24/6, in-house human support via chat, email, or phone, included
- Over 100+ software and app and feature upgrades per year, included
- Unlimited submissions per month once active, included
- Custom system configuration to meet business requirements and expense policy
The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.
Webexpenses Screenshots
Webexpenses Video
Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.
Webexpenses Integrations
Webexpenses Competitors
Webexpenses Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Apple iOS, Android |
| Supported Countries | Global |
Webexpenses Downloadables
Frequently Asked Questions
Webexpenses starts at $9.76.
Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.
The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings
(1160)Attribute Ratings
Reviews
(1-25 of 722)Companies can't remove reviews or game the system. Here's why
April 18, 2024
Better than nothing but still a flawed system.
It is being used to manage expenses for all individuals who are in remote locations. Everyone in the business has to use it and expenses will not be paid without putting them into the system. There are lots of pre populated drop down boxes and a hierachy which makes it difficult to claim for anything that is not within those parameters.
- Not a great deal
- Its too clunky
- Could be enhanced easily
- Uploading expenses - You can only use a receipt once
- The form filling is too long and takes for ever
- Regular journeys could be selected from a menu to save time
April 17, 2024
Webexpenses does the job decently
Webexpenses is being used across the whole organization internationally. All departments and subsidiaries also use the product. This helps us to streamline our employee expenses claim, approval, and processing.
- Multiple interface to access the system is a key advantage. We can scan the receipts on the go using the app.
- The uploaded receipts could automatically prefill the claim form saving time.
- One single portal to claim all types of expenses be it hotel, transport or even car mileage.
- The web UI is outdated, although recently changed the graphics colours etc, it's still clunky and feels ancient.
- Does not use AI to process the receipts automatically.
April 17, 2024
"does what it say on the Tin"
it is being used across the whole organization, it [makes] the expensing process so easy and effortless. [I] would recommend it to [friends] and family who do expense. the web page is very [user-friendly] which [makes] my experience as a consumer very present, especially this web page being useable on a mobile device you can take a quick picture of [you're] expense and upload it within [a] second What a great product[.]
- User interface, which is very easy to use[.]
- B able to use it on all devices[.]
- Makes expensing effortless[.]
- To be able to set up deadlines for then expense need to be completed by[.]
- To be able to upload receipt within claims part[.]
- A full tutorial on staring and closing a claim[.]
April 17, 2024
Overview of webexpense
[Webexpenses] is used across the whole organization. Once invoice is captured no need to keep physical copy ; even if ink on invoice shades not to worry as soft copy is taken and can be reprinted when needed.
- No need to keep physical copy of receipt
- Soft copy can be accessed any time
- Soft copy can be accessed remotely - no need to call respective person .
- Some times photograph is not captured properly - need to improve scanning software
- Does not give logic - explanation of which GL to code - user gets confused for selecting which gl to use - we have given training - but user needs explanation at the time of selection of GL code.
- Sales pitch needs to be improved - they give 24 hours to sign the agreement - which was not good - we tried on their another product for scanning document - way it was presented was not good - felt bit rude - and not happy with that scanning document product.
- Support is not local - in Australia - only possible by an email ; phone support not available.
April 17, 2024
Not bad for the price
Our company uses Webexpenses to manage all staff expenses and credit card transactions.
We upload a csv file of the credit card transactions, that we get from logging into our bank.
We export expenses and credit card as a csv. report file and manipulate the data so it becomes a journal which we upload to Sage.
We upload a csv file of the credit card transactions, that we get from logging into our bank.
We export expenses and credit card as a csv. report file and manipulate the data so it becomes a journal which we upload to Sage.
- Customisable downloadable reports mean we can manipulate data to suit our business needs
- Provide online training sessions so customers are aware of features
- In my exerience, not end user friendly. e.g if an authoriser gets updated mid claim the claim needs to be re-done. The updated authoriser does not instantly update on a users account
- In my experience, quite buggy. Can take few times to upload the credit card statement due to unknown issues
- Support sometimes do not respond
- System bugs such as vanishing fields after user inputs and saves an item is frustrating
April 16, 2024
Great decision to use Webexpenses
Since introducing Webexpenses to our team we have had a regular stream of positive feedback on how easy and effective it is. We are now in a position to resell it to our customers to and we are looking forward to being associated with a product which delivers. Easy to use as an end user and manager of other users, both on the app and the web portal.
- The App is very easy to use.
- Submitting expenses on the go is quick and easy and works.
- The authorisation of claims for managers is simple and effective.
- Occasional issues when adding receipts
Webexpenses is used for expense management currently where all credit card holder submit a claim for their credit card statement.
Webexpenses is being used by all the credit card holders of the organization and their managers.
It reduces the time spent manually keying in credit card expense claims and improves the security around the approval of the claim.
- Easily upload receipts via mobile app. This means that when it comes to completing an expense claim there is no need to dig around for your receipts.
- Adds greater security around the approval process of the claim as the claim can only be approved by the manager defined for the account.
- Email alerts for when you have a claim pending and when claims are approved.
- Can code to budget codes there and then during the submissions process.
- Initially the process is a little complex.
April 16, 2024
Raqeem's Review
Used to monitor and award expenses for travel and meals. This is used by the whole business. It is used to streamline and simplify the process of claiming expenses. The only problem for the business is that someone is required to monitor any claims put in by employees.
- Simple processes.
- Easy to follow forms.
- App could be easier to use.
April 16, 2024
My Webexpenses
We use the expenses system for our employees to submit their claims remotely and we use the purchase ledger system. It is used across the whole organization and all staff uses the expenses part and the Accounts department mainly uses the invoicing system. Some managers and directors have access to make authorizations. The expenses system seems a bit crazy like too much info at some points but does what it needs to. The accounts system works but sometimes invoices are initially input wrong.
- Keeps an online version of all our invoices for reference.
- Invoices and expenses can be authorized anywhere.
- Can import information to our SAGE.
- Suppliers can email invoices directly.
- Coding can be done automatically.
- The imports for our expenses still don't work.
- Currency often input wrong.
- Expenses have a funny layout and could look simpler.
April 16, 2024
Webexpenses is a useful tool for our business
We use Webexpenses in our business to track our expenses. As we are meeting clients and candidates often, we use this regularly either on the computer or on the app. A lot of expenses are input mainly for mileage, client entertaining, team rewards and other general expenses we incur with client visits.
- Track Mileage
- Easy submittal process
- App is very handy
- Map feature doesn't give option to use motorways etc
- Not always a relevant option available for expenses
- Adding receipts is difficult on the web browser
April 16, 2024
review of webexpenses
It is used across our whole organization, it is fully rolled out on an internal internet server system so that any member of the James Latham timber plc company can easily use it. It is all linked so that managers and the accounts team, can easily access and approve any claims.
- Easy to use.
- Easy to upload receipts.
- Quick approval.
- Can be tricky to fill forms in correctly.
- Too much info sometimes.
April 16, 2024
Webexpenses review
Webexpenses is good for the use on the mobile phone for inputting claims and also attaching photo receipts. I use this service at least once monthly. I do not like that you have to wait for a previous claim to be approved and paid until you can put a new claim in. I also do not like that it can look like a claim has gone through but you still have to click submit which has confused some of the staff members when making a claim. Otherwise it is a great tool to keep track of our petty cash float to ensure we have plenty of change and no cash is going missing. It is an easy product to use once you understand it and there are plenty of help guides if there is anything you are unsure of. I would recommend the use of webexpenses in a business workplace such as a veterinary practice where I work.
- use on mobile
- take photos of receipts that attach easily
- saves management time in processing claims
- Allows you to see claims that are being asked for from staff
- keeps track of petty cash float to ensure no money goes missing
- easy to use once you understand the programee
- shouldn't need to have to put claim through twice by have to click submit when going back into the claim
- Mobile use not very good for putting multiple claims in under different categories as will not bring down the drop down boxes easily. Then need to use the desktop.
- Having to wait for a previous claim to be approved and then paid before put another claim in. Can be slow if claim is not approved quickly. Although this is actually a head office staffing problem that it takes so long and so not the fault of the programee really.
April 16, 2024
Webexpense review
Webexpenses is used by the whole organization for management of expenses for staff
- allows mileage calculation at the end year for claiming
- Mobile app for taking pictures of receipts
- ability to access from anywhere
- website sometimes difficult load receipt images
- sometimes the image scanning reading changes the values which are incorrect
April 16, 2024
Quick Efficient & Easy To Use
All employees use Webexpenses for their day to day management of business expenses. Over the month this results in a complete infantry of the expenditures . This saves Saving without having to send in receipts and paperwork at the end of the month. Just a simple click and your done. You can add notes if necessary.
- Saves time.
- Easy to use.
- Great customer support.
- App is simple to use.
- Has got better over the years
- Some items say overspend for the category but it does not recognize it may be 2 or 3 Nights subsistence.
- I would like to see a box that tells me how much I have spent as I go along.
April 16, 2024
Streamlined easy to use process for expense claims
We use it for monthly car mileage claims and general office expenses. Webexpenses keeps everything all in one place and documented easily for ease of accounting and audit purposes. The app is very convenient to me able to keep on top of any claims needed and quickly. All works well.
- Keeping receipts documented.
- The app keeps everything at your finger tips.
- The app sometimes crashes when loading lots of items under one claim.
April 16, 2024
Brief reveiw of Webexpenses
I currently use Webexpenses to make claims on my expenses.
- Website is easy to nagivate.
- Makes claiming back expenses easy.
- Makes the whole process of claiming back more efficient.
- UI is good
- Would like a good mobile app.
April 16, 2024
User Review
Webexpenses is being used by the whole organisation I work for. It is easy to use and keep up to date with costs for your relevant cost centre. Submission is straightforward. All expenses costs are kept in one place and easy to navigate through and refer back to if necessary.
- Easy to access through app or website.
- Current claims are easy to access and maintain.
- Previous claims are easy to navigate.
- Straightforward to upload receipts either via website or app
- The link between the app and website is not always straightforward.
- Adding a new mileage claim can be unnecessarily time consuming.
- The steps when submitting claim, etc. are easy when it has been done a few times, at first it does not feel intuitive.
Across a team of field-based surveyors - this is our core business, so effectively it is used across the whole organisation. The team used to collect paper receipts and post them in once a month. This means receipts are submitted via the system.
- Plots different cost codes.
- You can upload on a daily basis and then it is quicker at the end of each month.
- You can separate cash and credit card into different claims.
- It adds everything up!! Simple but necessary!
- The photos snap to square - would be better if they stayed portrait as you have to keep retaking.
- When we signed up we were told that there would be integration with our credit card receipts but this hasn't been possible - we are with HSbC bank.
- I find it confusing between taking photos for each item or loading them up first.
April 16, 2024
Does the job well
Everyone uses it across the business, mostly for claiming mileage expenses and for site visits.
- Clear instructions.
- Understandable layout.
- The pie charts are useful.
- Mark when an expense has been paid.
- Sometimes it glitches when adding receipts.
April 16, 2024
Expenses made easy
Used for monthly expense reports and payments. Enables staff to enter expense receipts for any payments made for work purposes. As the company has a lot of remote staff, they are able to use the system to claim back mileage which is automatically calculated based on number of miles completed.
- Easy to use
- intuitive interface
- Simple phone app which gets the job done
- Claim history vanishes quickly after payment
- Could do with more hints for the different options to explain purposes
- Receipts do not always save for further use
April 16, 2024
Great service
Across the whole organisation, it addresses ease of uploading expenses and managing them. I haven't yet found any faults so far.
- Really easy approval system.
- Really easy to upload.
- Very user friendly.
- good notifications
- I think it would be helpful if the person uploading the claim could erase the claim after it has been approved by the first approver but before it is approved by the second approver.
- I have no other complaints.
- No other complaints.
April 16, 2024
Great for expensing expenses :)
We use it to expense personal development and WFH budgets.
- Easy to use
- Clear logical system
- Able to handle lots of information
- The interface does look a bit old, so a refresh would be great
April 16, 2024
Webexpenses is powerful.
Webexpenses is used across the whole organization, allowing individuals and teams to easily record their expenses.
- Allows you to switch accounts so expenses can be centralized in smaller teams.
- Very powerful when all the features are understood.
- Far easier than traditional expense methods.
- Hard to understand at first, can be overwhelming.
April 16, 2024
Web Expense Review
The ability to automate approval flows for expenses. The previous manual system was not ideal as we had to rely on manual processes to push expenses through. With the automated reminders set in web expenses, we're able to ensure all expenses are submitted before the pay cut off being run.
- Automation
- Notification
- Limits
- App
- Speed of UI
- Mandatory fields
April 15, 2024
Exactly what we needed
We use Webexpenses to manage the whole company's expenses. employees submit their own expenses to the system, which is then verified by their direct manager and submitted to finance for payment. This is all handled in the system, so managers can keep track of their staff and their expenses.
- Easy to use
- Reliable
- Map and route function on milage claims
- Receipt attachment could be clearer