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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

My Webexpenses

7 out of 10
April 16, 2024
Incentivized
We use the expenses system for our employees to submit their claims remotely and we use the purchase ledger system. It is used across the …
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Webexpenses review

8 out of 10
April 16, 2024
Incentivized
Webexpenses is good for the use on the mobile phone for inputting claims and also attaching photo receipts. I use this service at least …
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How Webexpenses Differs From Its Competitors

Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
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Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
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Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
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Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
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Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.
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Time Savings

Claims submission is easy when you have done it a few times. It is not always obvious at first if you have done something like not added a receipt where required. Lots of the claim screen is taken up with banners and messages, these should be defaulted to minimised. Approval process is easy.
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Time Savings

The app means i can add to my expenses immediately after purchase instead of waiting for access to a desktop. Whilst travelling abroad, i know expenses would be accepted in different currencies and travel mileage is always generously taken in to account to ensure staff are not short changed on …
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Time Savings

It no longer requires one person to submit all of a team's expenses. Instead, the individuals of that team can submit their own expenses and this saves one person doing it all.
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Time Savings

By automating our expenses management process, we have saved a heap of time. Previously there were manual follow ups (not to mention the re-follow-ups) whereas now the system keeps track of the status of all the expenses and sends out notification where appropriate. Overall, it has been a net …
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Time Savings

Employees create a new claim per month, add items to the claim and then submit it at the end of the month. This is then automatically sent to managers, who approve or decline the claim, then it goes on to the finance department and processed for payment.
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Time Savings

Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.
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Time Savings

Submitting claims is now done at the click of the digital button and then an email is sent to the approver who authorizes or rejects the expense claim through the system. Problems or issues with the claim (i.e. over a certain expense limit) are flagged at all stages making it easy to identify and …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (43)
    8.7
    87%
  • Customizable Approval Policies (31)
    8.6
    86%
  • Duplicate Bill Detection (33)
    8.5
    85%
  • Employee Expense Reporting (49)
    8.4
    84%

Reviewer Pros & Cons

View all pros & cons
Verified User
Executive in Information Technology
Civil Engineering Company, 1001-5000 employees
Verified User
Engineer in Engineering
Telecommunications Company, 1001-5000 employees
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.0
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with WebexpensesScreenshot of a display of expense related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(1-25 of 28)
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April 17, 2024

Webexpenses does the job decently

Verified User
Executive in Information Technology
Civil Engineering Company, 1001-5000 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
10
We are satisfied with the performance of the product. The value proposition and the total cost of ownership are still viable. The competitive landscape has shifted to some extent due to new entrants in the market and microeconomic factors; however, Webexpences remained a strong offering. The product roadmap is also stable and forward looking, which gives us confidence for the future.
April 16, 2024

Improves efficiency and productivity by automating your expense process

NI
Niz Islam
Service Delivery Team Leader
Origin Housing (Non-profit Organization Management, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
9
Since Webexpenses was implemented in our organisation we have seen the time it has saved our users completing their claims and there have been less errors with the data submitted. I don't think we would be able to go back to how we were working before so we will most definitely continue to use the product.
April 16, 2024

Webexpenses is a useful tool for our business

Verified User
Consultant in Sales
Construction Company, 51-200 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
10
It is not down to myself to renew web expenses. However I would think it is very likely the company will keep on using this.
It has been used for years and has been reliable and simple to use.

There wouldn't be much reason we would look elsewhere for a similar software.
April 16, 2024

Webexpenses is powerful.

Verified User
Employee in Marketing
Accounting Company, 201-500 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
10
Webexpenses is the best expense software available. The strongest feature is the use of proxy users, allowing team members to log in as those workers who are credit card holders to fill in claims and apply receipts on their behalf, meaning credit card holders don’t solely have to fill in all claims.
April 16, 2024

Web Expense Review

Verified User
Manager in Information Technology
Education Management Company, 201-500 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
7
There doesn't seem to be anything in the market at the same price point that is better, however if there is an interrupter in the market that provides better value, then we would heavily assess the cost of change to see if we should move on to the alternative offering.
April 15, 2024

Overall very good and easy to use

Verified User
Employee in Marketing
Oil & Energy Company, 51-200 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
9
The software is very easy to use with a very short learning curve. For the most part, Webexpenses runs smoothly, and recent updates have fixed many of the bugs. There are still a few aspects of the software that can be improved for easability, but they are not major. Overall Webexpenses has made keeping up with expenses and submission very easy and quick.
April 15, 2024

A great system, efficient, time saving and easy to use

James Moffatt | TrustRadius Reviewer
James Moffatt
UK Head of Talent & Development
Kloeckner Metals UK (Mining & Metals, 501-1000 employees)
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
8
It depends if alternative systems for other functions (HR / Payroll) have expenses functionality included as a supplementary service. If they’re part of a total system then having a separate system for expenses when another system provides the functionality (even if mildly less efficient, etc) then it wouldn’t be viable.
April 15, 2024

Webexpenses saves time/money

Verified User
Technician in Customer Service
Construction Company, 1001-5000 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Likelihood to Renew
10
Webexpenses is a very good, user-friendly, and compliant way to claim for a whole manor of purchases for business requirement. The ease of using the automatic receipt logging feature saves time and effort when submitting expenses to the finance department. The app and website are easy to use, and can be delved further into the guys if it to generate ledger reports if required.
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