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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

great product

10 out of 10
April 22, 2024
Incentivized
We use this to claim back any expenses that we haven't been paid for, these include things like registration fees or any overtime payment. …
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Easy to use

9 out of 10
April 22, 2024
Incentivized
We use Webexpenses across the whole Atlanta Group, with more than 2000 employees across the UK. I started being aware of Webexpenses …
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Raqeem's Review

10 out of 10
April 21, 2024
Incentivized
Used to monitor and award expenses for travel and meals. This is used by the whole business. It is used to streamline and simplify the …
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How Webexpenses Differs From Its Competitors

Time Savings

As mentioned previously the app is a great way to save time when claiming back due to the ability to use the phones camera directly to the app. This saves emailing the receipt photos to your email and uploading when you can do it straight from the app. Its great!
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Time Savings

As an employee, Webexpenses has helped me to quickly submit relevant expenses and get them approved with less effort than before. The claims process is simpler and faster than many other platforms I have used in the past, and it allows you to itemize claims and organize each item accordingly.
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Time Savings

I have been using Webexpenses to make claims for my overtime payment, this has saved me contacting my manager and HR representative each time I need to make a claim, it is a straightforward, simple process where I upload the number of hours I have done. This is then approved by the HR department …
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Time Savings

I guess it is easy to just upload the documents you have to prove that you need a reimbursement instead of printing it and presenting it in paper.
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Time Savings

Photo copies are accepted, no additional checking by the user, or separate reporting for mileage. Claims approval fast and efficient.
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Time Savings

Saves time for accounting department by automatically importing the credit card statements. This also speeds up our end so we don't have to pass invoices around to different people.
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Time Savings

I have used it to get reimbursed for personal development tools, such as courses, that helped me get promoted into a different department. In addition, I've also used webexpenses for the purposes of teambuilding activities, by organizing barbecue summer nights, for which the company allowed me to …
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Time Savings

It has saved me printing and manually writing out my claims. Reducing paper waste and helping to keep the business carbon neutral.
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Time Savings

I have used it to manage my own internal expenses, but have not used it to automate many processes. I have only used it for a very manual process because I am an individual contributor and am not managing any expenses, team members, or items that are expensed other than my own.
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Time Savings

The customisable export is useful for businesses as it can be tailored to individual needs. Some fields are not exportable which seems strange. As mentioned before it can be buggy. People often complain to me they can't see fields or their input disappears. Some issues are down to users not being …
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Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
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Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
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Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.
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Time Savings

Claims submission is easy when you have done it a few times. It is not always obvious at first if you have done something like not added a receipt where required. Lots of the claim screen is taken up with banners and messages, these should be defaulted to minimised. Approval process is easy.
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (48)
    8.7
    87%
  • Customizable Approval Policies (36)
    8.6
    86%
  • Financial Document Management (35)
    8.3
    83%
  • Employee Expense Reporting (56)
    8.2
    82%

Reviewer Pros & Cons

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Verified User
Engineer in Information Technology
Information Technology & Services Company, 11-50 employees
NR
Nick Riches
Technical Engineer
Sinclair (Machinery, 51-200 employees)
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Pricing

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Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8.1
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.0
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of The Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of Mileage tracking with Webexpenses.Screenshot of A display of expense-related spend, reported and tracked with customisable reports.Screenshot of The mobile app, where users' expenses can be built, submitted and approved.Screenshot of Webexpenses payments and expense reimbursements.

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(1-25 of 722)
Companies can't remove reviews or game the system. Here's why
April 23, 2024

Very clean and efficient to use. Easy to track current and historic claims

Verified User
Engineer in Information Technology
Information Technology & Services Company, 11-50 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
The app is very easy to use and I prefer to use the app over the web version due to the ability to add photos of receipts directly from your phone camera. This helps speed up the process and you can also track the process of your claim through the app.
April 22, 2024

Simple and Effective Claims Management

Verified User
Employee in Information Technology
Insurance Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
The UI is really clear and straight to the point. It's easy to view past claims [and] receipts to amend current claims if you've forgotten to add receipts or descriptions. You can easily filter your claims too. The dashboard is intuitive and allows you to quickly see what amounts are outstanding and what has been approved and paid.
April 22, 2024

great product

Verified User
Employee in Other
Hospital & Health Care Company, 10,001+ employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
User friendly interface. Very easily accessible. Available on several devices. Would be nice if we could use Face ID. Fairly straightforward. Saves all previous claims so these can be referred back to if needed in the future. Would highly recommend this to other companies as it saves a lot of time and confusion.
April 22, 2024

First impressions

JM
Javier Roberto Morales Estrada
Customer Support Associate
Wise (Financial Services, 1001-5000 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
It's really good, but can use some improvements here and there. Webexpenses provides an appropriate way to keep track of the expenses made by the employees, whether it is by purchase of equipment or other self-development tools, or to facilitate budgeting for team building events without the need for management to be fully involved.
April 21, 2024

Raqeem's Review

Verified User
Engineer in Engineering
Transportation/Trucking/Railroad Company, 1001-5000 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
Overall the website and app are very easy to use. However it could be streamlined. The use of them help to simplify the processes of claiming expenses
April 18, 2024

Better than nothing but still a flawed system.

Verified User
Director in Sales
Business Supplies & Equipment Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Usability
5
I've used better systems, my last employer had one that is much better. Its clunky and not very user friendly. It's better than nothing but it definitely has work to do before its better than its competitors. Its not evolved in the last 6 or 7 years I have been using it.
April 17, 2024

Not bad for the price

Verified User
Employee in Finance and Accounting
Publishing Company, 501-1000 employees
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Usability
6
Some fields are customiseable which makes it user friendly. It would be good to have more features on this as users are not Finance or Tech minded to need to make things simple.

I get complaints from users that the system is buggy. E.g the fields are not shown on screen (zoom issues), filled in fields disappear etc. Sometimes the system kicks users out, not sure if too many people are logged in but this can be frustrating.
April 16, 2024

Improves efficiency and productivity by automating your expense process

NI
Niz Islam
Service Delivery Team Leader
Origin Housing (Non-profit Organization Management, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
At first it is a little difficult to use but it becomes easy after a couple of times and then it is just routine. So much time is saved by not having to manually enter the expense claim as it is all automated by the accounts payable team. It has been well received in the business.
April 16, 2024

My Webexpenses

Verified User
Employee in Finance and Accounting
Computer Software Company, 11-50 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
The system is very simple to use once you get the hang of it and set up all the customer defaults. It makes life a little easier without all the paperwork around. I am a tidy desk, tidy mind person so I can think a lot clearer if I have a clear desk. I can refer to old invoices to check who authorized them.
April 16, 2024

Webexpenses is a useful tool for our business

Verified User
Consultant in Sales
Construction Company, 51-200 employees
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Usability
7
Overall it is quite easy to use. Some parts are slightly counter intuitive but can be worked out. The mileage tracking is useful but the map is hard to use if you need to specify a route you took. Often it uses the shortest route which is not often the route you will actually use.
April 16, 2024

review of webexpenses

RS
Rory Sans
Sales Executive
James Latham Timber (Purfleet) (Paper & Forest Products, 201-500 employees)
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
6
Webexpenses is a very easy to use program. It takes a little while to learn where everything goes, then it is very easy to do once you have learned that. Sometimes it can be awkward and time consuming to add receipts to the correct element of the claim, although once you are on the right path it becomes apparant.
April 16, 2024

Webexpenses review

Verified User
Employee in Corporate
Veterinary Company, 1-10 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Usability
8
As explained in previous questions. This product is very good for time management and keeping track of expenses claimed and petty cash till float totals to make sure nothing is missing. Only downside I find is that you have to press submit twice and have to wait for approval until a 2nd claim can be made. I would recommend this product for use in a business such as a vet practice.
April 16, 2024

Webexpense review

LB
Leon Brydges
Technical Specialist
Daisy (Computer Networking, 5001-10,000 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
It [is] the ability to access anywhere 24/7 with or without a laptop or the need to use a VPN connection which elevates this above any in-house solution that we could develop and that really simplifies the management of the expenses process going forward for the business as a whole.
April 16, 2024

Quick Efficient & Easy To Use

Verified User
Team Lead in Product Management
Construction Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Usability
10
I find it easy to use and have not encountered any problems. I am not the most technical minded as my generation used to have to put coins in the phone if you wanted to make a call.
Now I just take a photo then add a few details about the purchase and press save.
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