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Webexpenses

Webexpenses

Overview

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit. Features of the Webexpenses desktop and…

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Recent Reviews

My Webexpenses

7 out of 10
April 16, 2024
Incentivized
We use the expenses system for our employees to submit their claims remotely and we use the purchase ledger system. It is used across the …
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Webexpenses review

8 out of 10
April 16, 2024
Incentivized
Webexpenses is good for the use on the mobile phone for inputting claims and also attaching photo receipts. I use this service at least …
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User Review

7 out of 10
April 16, 2024
Incentivized
Webexpenses is being used by the whole organisation I work for. It is easy to use and keep up to date with costs for your relevant cost …
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Expenses made easy

10 out of 10
April 16, 2024
Incentivized
Used for monthly expense reports and payments. Enables staff to enter expense receipts for any payments made for work purposes. As the …
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How Webexpenses Differs From Its Competitors

Time Savings

Webexpenses has allowed all staff to have a reduction in time submitting claims and the managers have more time due to the ease approvals are managed. Scanning and reading of receipts works well
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Time Savings

The credit card statements are uploaded to Webexpenses and then it gets automatically converted to a expense claim. After having a look at the transactions, you upload the receipts and match to the correct claim. It's then easy to code the claim as all the codes are already listed and you just …
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Time Savings

Everyone is working remotely so being able to submit expenses without bringing receipts and paperwork into the office has been essential. Mainly because the office is closed and no one is there. The same is said with the authorization; it's very hard to get people in the office to sign piles of …
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Time Savings

Yes it has been used for this process and makes it much easier. Everything is in one place and makes it easy to track and submit for approval. Usually it is approved quickly by the managers as they can quickly review what expenses are being submitted.
This means our expenses are processed quickly …
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Time Savings

Claimed for parking tickets and travel millage as an employee. As head nurse I have had to put expense claims in out of the petty cash used in the practice. I have also had to use expense claims for cpd course booking for staff, staff treats and company essentials such as stationary etc....
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Time Savings

Yes this was the primary driver for the deployment of the Webexpenses system across the business to save time and automate activities like invoice processing, claims submission, and expenses approval and payment
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Time Savings

Webexpenses has saved me ending up with piles of receipts each month. I used to have piles of receipts in my glove box in my work bag and guaranteed not to be able to locate all of them at the end of the month. Now I press a few buttons and I am done this is minutes instead of hours.
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Time Savings

Claims submission is easy when you have done it a few times. It is not always obvious at first if you have done something like not added a receipt where required. Lots of the claim screen is taken up with banners and messages, these should be defaulted to minimised. Approval process is easy.
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Time Savings

The app means i can add to my expenses immediately after purchase instead of waiting for access to a desktop. Whilst travelling abroad, i know expenses would be accepted in different currencies and travel mileage is always generously taken in to account to ensure staff are not short changed on …
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Time Savings

It no longer requires one person to submit all of a team's expenses. Instead, the individuals of that team can submit their own expenses and this saves one person doing it all.
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Time Savings

By automating our expenses management process, we have saved a heap of time. Previously there were manual follow ups (not to mention the re-follow-ups) whereas now the system keeps track of the status of all the expenses and sends out notification where appropriate. Overall, it has been a net …
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Time Savings

Employees create a new claim per month, add items to the claim and then submit it at the end of the month. This is then automatically sent to managers, who approve or decline the claim, then it goes on to the finance department and processed for payment.
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Time Savings

Webexpenses does save time when it comes to keeping track of claims, milage and receipts. This was manually done in the past and now I can keep track of my milage and receipts electronically. It also saves time during the expense approval process, since it is just a few clicks to submit my report.
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Time Savings

Submitting claims is now done at the click of the digital button and then an email is sent to the approver who authorizes or rejects the expense claim through the system. Problems or issues with the claim (i.e. over a certain expense limit) are flagged at all stages making it easy to identify and …
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Time Savings

I have used Webexpenses to simplify the claiming process with my employer. I no longer have various forms to sign, email, have stamped, etc, it can all be done through the app or website, probably within a fraction of the time it'd take people without webexpenses to try to get in to see their …
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Time Savings

Definitely, since I started using Webexpenses it has saved a lot of time.
Webexpenses allows you to enter expenses as you go as it is available on many platforms hence saving a lot of time
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Popular Features

View all 9 features
  • Payment Status Tracking (41)
    8.6
    86%
  • Customizable Approval Policies (31)
    8.6
    86%
  • Duplicate Bill Detection (33)
    8.5
    85%
  • Employee Expense Reporting (47)
    8.3
    83%

Reviewer Pros & Cons

View all pros & cons
Verified User
Manager in Information Technology
Information Technology & Services Company, 11-50 employees
NI
Niz Islam
Service Delivery Team Leader
Origin Housing (Non-profit Organization Management, 201-500 employees)
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Pricing

View all pricing

Entry-level set up fee?

  • $250
    Required
For the latest information on pricing, visithttps://www.webexpenses.com/us/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $9.76 per month per user
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Features

Expense Management

Expense management features

8
Avg 8.0

Payment Management

Features that allow for the management of payments across various forms of finance/accounting software.

8.5
Avg 8.0
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Product Details

What is Webexpenses?

Webexpenses is a global provider of online expense management software to businesses of all sizes across 70+ countries. The software is used across all industries, including retail, finance, technology, construction, and not for profit.

Features of the Webexpenses desktop and mobile app include cross-platform auto-sync with:

  • Google Vision-powered OCR receipt scanner
  • Petty cash management
  • Automatic policy compliance
  • Corporate card automatic Intelligent Matching
  • Integrated mileage tracking + verification
  • Integration with an existing ERP

The vendor describes the benefits of Webexpenses as including:

  • hours saved per claim
  • Increase visibility and spend projection
  • reduction in errors + fraud
  • ROI: system payback in an average of 3 months

Selling propositions of Webexpenses include:

  • Flat, active-user-only pricing
  • 24/6, in-house human support via chat, email, or phone, included
  • Over 100+ software and app and feature upgrades per year, included
  • Unlimited submissions per month once active, included
  • Custom system configuration to meet business requirements and expense policy

The Webexpeneses software suite provides additional solutions for automated invoice processing, corporate travel management, payments + reimbursements and, audit. These tools can be used alongside the expense management system for the management of company spend.

Webexpenses Screenshots

Screenshot of the Webexpenses mobile app, that captures receipts instantly.Screenshot of Webexpenses, accessed through a desktop, iOS, Android or Windows device.Screenshot of mileage tracking with WebexpensesScreenshot of a display of expense related spend, reported and tracked with customisable reports.Screenshot of the mobile app, where users' expenses can be built, submitted and approved

Webexpenses Video

Webexpenses automates traditional manual expense processes, to help businesses save time and money, and improve efficiency.

Webexpenses Integrations

Webexpenses Competitors

Webexpenses Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal

Webexpenses Downloadables

Frequently Asked Questions

Webexpenses starts at $9.76.

Emburse Certify, Expensify, and SAP Concur are common alternatives for Webexpenses.

Reviewers rate Electronic Funds Transfer highest, with a score of 8.8.

The most common users of Webexpenses are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews and Ratings

(1160)

Attribute Ratings

Reviews

(1-25 of 403)
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April 16, 2024

Great decision to use Webexpenses

Verified User
Manager in Information Technology
Information Technology & Services Company, 11-50 employees
Score 9 out of 10
Vetted Review
ResellerIncentivized
Support Rating
9
We have only required support during the implementation, though the availability and quality of the support was clear which provides a lot of confidence should there be a requirement to use the support team in the future. A key factor when recommending the product to our customers which we have been doing for some time now.
April 16, 2024

My Webexpenses

Verified User
Employee in Finance and Accounting
Computer Software Company, 11-50 employees
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Support Rating
8
They will open a case straight away so you always have a specific reference relating to your query. They will normally get back pretty quickly and will also follow up afterward to make sure you are happy and that your query was resolved. The ask before closing the case reference as well just in case you are not happy.
April 16, 2024

Webexpense review

LB
Leon Brydges
Technical Specialist
Daisy (Computer Networking, 5001-10,000 employees)
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Support Rating
10
The only time I have need[ed] to use the support team for an issue I found the process very simple and was dealt with in [a] professional manner quickly and efficiently and managed through to resolution.
April 16, 2024

Quick Efficient & Easy To Use

Verified User
Team Lead in Product Management
Construction Company, 51-200 employees
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Support Rating
10
I contacted customer support on two occasions during the eight years I have been using the system. I have used it twice while learning the setup process as I am of an age that needs a bit more help with technology. The perfect response every time. Works that well I have not had to use it since.
April 16, 2024

Web Expense Review

Verified User
Manager in Information Technology
Education Management Company, 201-500 employees
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Support Rating
6
It's moving in the right direction, but there is still plenty of room to grow. I think with some more investment in features it will be a very integral application to many businesses.

Advanced authentication features such as SCIM would go a long way to enhance it's security posture further.
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