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Workzone

Workzone

Overview

What is Workzone?

Workzone is a web-based tool for project management and collaboration from Workzone in Norristown, PA, that contains a full array of the features needed for project management. It's hub is the project dashboard, which provides a platform for team communication…

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Learn from top reviewers

User friendly and easy to use software with tons of interesting features

Rating: 9 out of 10
May 30, 2021
IncentivizedVetted ReviewVerified User
I am having an amazing experience with this software. I love this clean, clear, and simple project management tool. This software lets us [do] our work so conveniently. Since ...
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Sarah Ketchum
Administrator - Other
Head Of Information Technology
Swiss Life AG
Workzone2 years of experience

The power to transform ideas into strategies, plans and actions is right here in Workzone platform

Rating: 9 out of 10
April 28, 2021
IncentivizedVetted ReviewVerified User
Workzone is the most mature online project collaboration and document management software in the market today. I use Workzone to assign tasks to team members and track the pro...
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Emily Mok
Project Manager - Marketing
Senior Project Manager
BNY Mellon
Workzone3 years of experience

Great solution, Great support and affordable

Rating: 10 out of 10
August 5, 2019
IncentivizedVetted ReviewVerified User
Due to the sensitivity of payroll data, Workzone has proved to be the easiest and most secure platform to send payroll data back and forth with our payroll provider. Specifica...
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Faith Mutheu
Contributor - Quality Assurance
Public Relations Coordinator
Brighten A Soul Foundation (BASFI)
Workzone5 years of experience

Workzone Cohesiveness

Rating: 7 out of 10
July 4, 2019
Vetted ReviewVerified User
We have an internal marketing team that handles everything for property. It is crucial that everyone is on the same page and communicates effectively. Workzone Allows for me t...
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Courtney Carr
Professional - Marketing
Social Media and Marketing Specialist
Golden Nugget Las Vegas
Workzone1 year of experience

Enhance your project management w/ WorkZone!

Rating: 7 out of 10
February 10, 2016
IncentivizedVetted ReviewVerified User
We use WorkZone across the entire organization to manage all custom projects for our clients. We also use it as a way to manage our advisory service clients, as there are task...
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Kirsten Lowery
Project Manager - Customer Service
Senior Client Engagement Manager / Social Media Marketing
Ventana Research
Workzone4 years of experience
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Pricing

View all pricing

Team

$24.00

Cloud
Per Month Per User

Professional

$34.00

Cloud
Per Month Per User

Enterprise

$43.00

Cloud
Per Month Per User

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://www.workzone.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

Contractor WorkZone- Demo en Español

YouTube

Contractor WorkZone - Demo Video

YouTube

Workzone Titanium Air Compressor 20v Quick Review (Demo) Test

YouTube

Workzone Product Overview

YouTube

How to remove scratches from stainless steel using scouring pad (DIY) (Workzone Grinder) Quick Demo

YouTube

ALDI Workzone Router demo

YouTube
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Features

Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

8.6
Avg 7.6

Professional Services Automation

Features that support professional services organizations

6
Avg 7.5
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Product Details

What is Workzone?

Workzone is a web-based tool for project management and collaboration from Workzone in Norristown, PA, that contains a full array of the features needed for project management. It's hub is the project dashboard, which provides a platform for team communication and tracking tasks over time as they progress towards completion. An automated to-do list can be sent to each user. Alerts flag issues nearing a critical moment or events of which team members need be aware. Templates classify projects and save time, task dependencies keep events happening in the proper order. The central dashboard allows team members to view new project requests, and the familiar Gantt chart organizes projects and their events over time. Workload reports see that tasks are assigned to the personnel best positioned to take them on. Furthermore it includes a calendar, document uploading and sharing capability, assigning permissions, email integration, a discussion board, and other features.

Live unlimited support is available to all customers, a demo is available as well. Pricing is variable.

Workzone Features

Project Management Features

  • Supported: Task Management
  • Supported: Resource Management
  • Supported: Gantt Charts
  • Supported: Scheduling
  • Supported: Workflow Automation
  • Supported: Team Collaboration
  • Supported: Support for Waterfall Methodology
  • Supported: Document Management
  • Supported: Mobile Access
  • Supported: Timesheet Tracking
  • Supported: Budget and Expense Management

Additional Features

  • Supported: Single Sign-On (SSO)
  • Supported: API Integration

Workzone Screenshots

Screenshot of Project DashboardScreenshot of Document ManagementScreenshot of Collaboration

Workzone Competitors

Workzone Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

Basecamp, Smartsheet, and Wrike are common alternatives for Workzone.

Reviewers rate Task Management and Team Collaboration highest, with a score of 10.

The most common users of Workzone are from Mid-sized Companies (51-1,000 employees).
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Comparisons

View all alternatives
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Reviews From Top Reviewers

View all reviews
(1-5 of 11)

Workzone for the work place

Rating: 4 out of 10
Incentivized
February 19, 2018
Verified User
Professional in Professional Services
Architecture & Planning Company, 11-50 employees
Vetted Review
Verified User
Workzone
1 year of experience
Use Cases and Deployment Scope
We are currently using Workzone in our company for scheduling the project team to work on different projects and to manage our time allocated to each client project. We break down each project within Workzone and allocate tasks to interns to better manage our time as a company. Workzone helps us look to the future with our current work load.
Pros
  • Manage who is working on each project.
  • Manage time spent on each project.
  • Allocate tasks to team members.
Cons
  • If a project is put on hold by the client, Workzone sends me notifications that I am approaching a deadline that is no longer applicable. There needs to be a "on hold" button.
  • Sometimes it is hard to forecast a few months out with projects, so I can only use the program for weekly projections.
  • In my industry, there are daily fires we have to put out per say, that were not accounted for in the program. At that point I dont have time to update the schedule, because it is a moving target.
Likelihood to Recommend
I would like Workzone to offer more options for time management and a better tracking system for managing the project team. With Workzone, I am relying on everyone in the company to stay current with their scheduling, or the system falls apart. If I need an intern to help me out on a deadline and other colleagues have not updated their schedules, the information I am given on their availability is not accurate.

The power to transform ideas into strategies, plans and actions is right here in Workzone platform

Rating: 9 out of 10
Incentivized
April 28, 2021
EM
Emily Mok
Senior Project Manager
BNY Mellon (Financial Services, 10,001+ employees)
Vetted Review
Verified User
Workzone
3 years of experience
View profile
Use Cases and Deployment Scope
Workzone is the most mature online project collaboration and document management software in the market today. I use Workzone to assign tasks to team members and track the progress of every task by following notifications on tasks that are due and what impacts they have on the overall project. I have the ability to quickly identify which projects require more focus or those that need immediate attention. The features of Workzone are robust enough to handle our projects effectively and yet so simple for the teams to understand.
Pros
  • Provides real time insight on the status of project and breaks down the project column task dependencies, due dates and resources.
  • Real-time updates on project changes and organizing tasks according to priority and date.
  • Producing reports of time spent on each project and these reports can be exported via PDF or Excel
  • A timeline of the whole organization events such as occasions and vacations are visible on the Group Calendar
Cons
  • The accounting and budgeting features that this software offers are not advanced
  • The software sends numerous number of emails everyday which can be disturbing although this can be changed in the preferences section
  • The overall appearance of this software can be improved although it still gets work done perfectly
Likelihood to Recommend
Workzone eliminates confusion and ensures that the team uses the latest version of files by organizing these files and adding version numbers as files are being revised. The team can share these files with other team members or with clients and even set file permissions to ensure individuals get access to those files that are only appropriate to them and avoid confidential information getting into the wrong hands. The system notifies the users of the progress of their tasks, comments or calendar events through alerts.

Great web-based project management software.

Rating: 10 out of 10
January 13, 2014
ER
Elena Reul
Program Manager
Terumo BCT (Marketing and Advertising, 51-200 employees)
Vetted Review
Verified User
Workzone
1 year of experience
Use Cases and Deployment Scope
We used the program to manage marketing campaigns and materials and in design of packaging. It was primarily used by my department and was used to a lesser extent across several other departments.
Prior to implementing WorkZone the company was using Excel spreadsheets to manage their projects.
Pros
  • Unless you have the resources to create a proprietary project management software WorkZone was the best "off the shelf" software that I could find. It is also web based so it was easy to implement.
  • It is easy to use and easy to train users on how to utilize the software.
  • I was specifically looking for Project Management software for marketing purposes. Many of the software that is out there has been built for larger construction and software projects that may have a lot of dependencies. These types of software are too cumbersome for marketing projects and aren't user friendly. Although you could use WorkZone for these types of projects if you wanted too.
  • Like BaseCamp you have the ability to share documents and post messages but in addition, you have easy to use timeline capabilities. It was also important to be able to build different types of reports for campaigns, projects and resources.
Cons
  • I researched numerous project management software programs before deciding on WorkZone. WorkZone had all of the capabilities that we needed, ie web based, ease of use, reporting, resource allocation, cost effective. I felt that this was the best off-the-shelf software on the market. Unless you can create your project management software in-house, you will not have every thing that would like from the software. Off the shelf --- they are designing for the masses and every company is unique in their processes and procedures.
Likelihood to Recommend
When you are selecting your project management software you should first determine your lists: "must have" vs "nice to have". For our company it was important to have reporting capabilities across multiple projects, which many project management programs do not do. It also needed to work for smaller projects that do not have a lot of dependencies. If I was only working on one very large project I would select MicroSoft Project or something similar. Working in marketing, you may have over 100 projects going at one time and you need to be able to manage your resources and change timelines daily, WorkZone worked well for this.

Great Solution, Great Support and Affordable

Rating: 8 out of 10
January 11, 2014
Verified User
Project Manager in Other
Publishing Company, 201-500 employees
Vetted Review
Verified User
Workzone
0.5 years of experience
Pros
  • WorkZone has a wonderful array of features - Project tracker, different "Workspaces" that can be set up for each client, financial tracking, time tracking, calendar functions, etc.
  • There are lots of helpful views like, status by project, project to-do list, workload by responsible party or by category. The project tracker can be filtered to view exactly what you want to view - items in a certain workspace, items by responsible party, only incomplete items, etc.
  • There are lots of customization options to make each space match the brand. For example, each Workspace can be set up with the client logo, colors, etc. Each Workspace can have different access settings, so if you have clients using WorkZone with you, they won't necessarily see your other projects and clients (given the right settings).
  • Project templates are wonderful for projects you do often - you can select an end date or a start date and it will build the timeline for you. You can even assign tasks in the template, if they always go to the same person, or you can leave them blank and add them in later.
  • There are several different options for loading projects into their system - from an Excel template, creating an outline (either basic tasks, or you can add tasks/dates/responsibilities all at once), building from an existing WorkZone template you've created, or importing from MS Project.
  • If you set up WorkZone to use with clients, there are extremely helpful features to help with client review and approvals - it's all done through the system. You can send creative through the system, and the client can provide feedback and send it back. No more digging around for that email that's in your inbox.... somewhere....
  • I've been able to access via computer, mobile and tablet. I occasionally have issues trying to modify things, like trying to check a box from a smaller screen, but projects can still be accessed while on the go.
  • WorkZone has provided excellent support and multiple trainings, on different levels. We did a training for system admins, and a more basic training for users who won't be in the settings and customization pieces. Their customer support, the very few times I've had to use it, has been very responsive.
Cons
  • If you are not set up to use WorkZone with clients, exporting timelines to share with other parties is a bit basic. There are options to export to a pdf or Excel. It looks exactly like a screenshot, not anything impressive to show a client. It would be nice to have options to add text or contact information from WorkZone before exporting, so it looks a little more customized. It doesn't seem to have the same customization that each Workspace has.
  • Importing from Excel is a bit clunky. You have to use a template set up by WorkZone. My team has extensive Excel documents we've set up over several years as timelines, and finding a way to connect our existing timelines with the Excel template has been a bit difficult, adding a layer of work. I'm sure this would be improved if we set up more project templates in WorkZone, eliminating our Excel usage, but with the limited export settings, we've primarily been providing Excel timelines to our clients and implementing WorkZone for our internal tracking.
  • There are options to export the calendar, but it would be nice to be able to subscribe to the calendar in my Outlook, so updates are constant and not triggered by an export.
Likelihood to Recommend
Overall, when I did my research, WorkZone seemed to have the most extensive but easy to use tools of the project management systems on the market; especially when you factor in cost. I think it would work really well with a smaller group that is just getting started in organizing their processes, as it'll be easy to build their systems around what WorkZone offers. I also think adding client users, in addition to your internal users, makes a big difference. If your clients are tech-savvy enough to handle an online system (which is pretty user-friendly), it really helps streamline projects. This isn't to say larger companies couldn't utilize it - as long as you have the time and dedication to modify your processes and get everything in place. WorkZone provides an excellent amount of support and training to assist from their end. The packages without client users would be really helpful for internal teams, where you don't necessarily need to send out timelines, and all the key players can have WorkZone accounts to log in to. I think it's an excellent project management solution!

Is your process defined? Do you know your configuration points? Then WorkZone is right for you.

Rating: 7 out of 10
February 18, 2015
CS
Cristina Sanford
Marketing Manager
University of California Riverside Extension (Higher Education, 201-500 employees)
Vetted Review
Verified User
Workzone
-1 years of experience
Use Cases and Deployment Scope
WorkZone is currently used to manage projects within the Marketing Department. The Marketing Department is responsible for all advertising, marketing collateral, email campaigns, communication plans, website management, CRM management, and reporting across the institution.
  • We were searching for transparency across projects and functions. Too frequently, projects in the creative arena had implementation significance in the technical area.
  • An online repository to share and approve work product
Pros
  • Creating templates from existing projects is a huge time saver. Timelines and responsible individuals are saved with the template. Templates can be used across work spaces.
  • Uploaded documents in the document manager module can be marked-up with edits or approved. This generates an e-mail to the responsible individual(s) and enhances productivity.
  • The reporting module is robust. We have the ability to report on the quality, quantity and resource costs of each project. These reports can be configured by individual, category, work space, or aggregated. We can view completed, current, and upcoming projects.
Cons
  • The document manager module is not linked to project tracker. When a project is completed the documents are not automatically archived. They must be manually moved to the archive section of document manager.
  • Multiple versions in document manager still cause problems for our department. We need to develop a process that addresses this issue.
  • When a project is delayed on one task, dates and timelines for dependent tasks are not automatically adjusted. As such, late reminders are sent to dependent responsible parties.
  • System notifications can be controlled by individuals and we haven't found the right mix of notifications for our entire team. Some people receive too many notifications, while others are not receiving enough.
Likelihood to Recommend
You should have a defined process and understand your configuration points. If you don't have a clearly defined process, this tool will not solve that issue. We have a team of two administrators, the creative manager and the marketing manager, together they manage the software.
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