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Microsoft Teams combines video conferencing software with team collaboration tools. The communications platform allows MS Office users to conduct conference calls and share files via SharePoint, and join or initiate a group chat.
Mattermost from the company of the same name in Palo Alto is a messaging, collaboration and communication platform providing high security and compliance for the businesses that need it.
Features Scorecard
Project Management
8.7
87%
Task Management (7)
8.0
80%
Gantt Charts (4)
8.0
80%
Scheduling (6)
9.0
90%
Workflow Automation (4)
8.0
80%
Mobile Access (7)
10.0
100%
Search (7)
10.0
100%
Visual planning tools (4)
8.0
80%
Communication
8.1
81%
Chat (7)
7.9
79%
Notifications (7)
7.9
79%
Discussions (7)
7.9
79%
Surveys (3)
7.0
70%
Internal knowledgebase (4)
8.9
89%
Integrates with GoToMeeting (4)
8.0
80%
Integrates with Gmail and Google Hangouts (5)
8.0
80%
Integrates with Outlook (4)
8.9
89%
File Sharing & Management
8.6
86%
Versioning (8)
8.5
85%
Video files (8)
8.4
84%
Audio files (8)
8.4
84%
Document collaboration (8)
9.4
94%
Access control (6)
8.0
80%
Advanced security features (7)
8.0
80%
Integrates with Google Drive (3)
8.9
89%
Device sync (5)
8.9
89%
Product Details
What is Zimbra Email & Collaboration?
Zimbra is an email and collaboration platform and productivity suite that includes contacts, calendar, tasks, chat and file sharing, plus videoconferencing, document editing, and file storage. Built on an open source core, it features a modern interface, pre-integrations with popular third-party apps like Zoom, Slack and Dropbox, and can be deployed in the cloud or in on-prem and hybrid environments. Enterprises, governments, financial institutions, service providers and remote teams around the world rely on Zimbra to support complex privacy, data sovereignty and security requirements. The vendor states Zimbra powers hundreds of millions of mailboxes on desktop and mobile devices in more than 140 countries, and is offered by more than 500 BSPs and 2,000 channel partners. Also available now for small and medium-sized business is Zimbra Cloud, starting at $2.95 per month for 30 GB of storage.
Zimbra Email & Collaboration Features
Project Management Features
Supported: File tracking
Supported: Integrates with other Project Management Tools
Communication Features
Supported: Chat
Supported: Notifications
Supported: Discussions
Supported: User directory and online status
Supported: Sharing and privacy
Supported: Integrates with Gmail and Google Hangouts
File Sharing & Management Features
Supported: Versioning
Supported: Document files
Supported: Image files
Supported: Video files
Supported: Audio files
Supported: Document collaboration
Supported: Shared folders
Zimbra Email & Collaboration Screenshots
Zimbra Email & Collaboration Video
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Reviewers rate Mobile Access and Search highest, with a score of 10.
The most common users of Zimbra Email & Collaboration are from Mid-sized Companies (51-1,000 employees) and the Information Technology & Services industry.
Zimbra Email & Collaboration service is well suited when you are in a small to large teams, somewhere around 20 - 100. It covers the purpose of team collaboration, it has many rich features, it supports many integrations with another 3rd party. It's more than just an email provider, but less than something like G Suite.
Nowadays, it is a very welcome tool because it helps perfectly with team collaboration [and] sending files quickly. [It provides] great availability because it is easy to access from anywhere in the world. Some integration options with some other applications also help. The tools of agenda, tasks and calendars are very useful and easy to use and that today make all the difference when we want agility.
Zimbra helped us increase storage capacities for new accounts and mailboxes effectively and without disruption. Adding mailbox servers to the Zimbra architecture is very simple and agile - scalability.
As I mentioned before, Zimbra has two versions - one web and another mobile. The mobile version is ideal for quick and short messages that only contain letters, as they can be read on any cell phone, the web version is ideal for the office where the messages are more careful and complete and should contain more information.
It is ideal for companies that wish to have their own control of their mail service and the management of their messages and contacts because it allows a complete administration of these systems. When it comes to a group of companies who want to manage different domains, the ideal is to have your own mail platform. ZImbra is also suited when you have to save costs. Although you pay for licenses, you have the possibility to pay as you go and therefore do not have to invest in this service for a long time. It is also suited for when companies, such as Venezuelan ones that have limitations to make payments or investments in USD or EUR, have a much harder time using expensive cloud systems.
One of the most outstanding capabilities of Zimbra is the low cost in the administration and implementation of the system. Zimbra creates a copy of the email and attachments per server, instead of an email per user. It supports anti-spam and existing infrastructures, has an efficient text comprehension system in emails, can review the content from any computer, at any time and with a web interface is very easy to operate.
Zimbra is well suited as a communication tool. I also use it for data storage and data sharing. It is easy to create distribution groups and make changes to the signature line. I'm hard pressed to come up with any scenarios where it is less appropriate.
Zimbra is well suited to environments that need a collaboration suite to improve users' and teams' integration and productivity. You can rely on Zimbra Collaboration Suite features to work together in different projects without messing things up. Keeping everything organized is very important in these situations.
If you have a large environment you will probably feel that Zimbra administration can be difficult. You have to use a lot of command-line integration to configure it properly and to maintain routines. So be prepared to do that. If you want more friendly administrative tools Zimbra may not be totally suitable to your needs.
Zimbra is great for an email system for a medium or large organization with appropriate IT staffing. The system is easy to use for end-users, and has a fantastic web interface. Unfortunately, it is overly complex, when considering staffing requirements and price, when compared with Office 365 or Google Apps for smaller organizations. For other education customers, it is hard to compete with Microsoft and Google providing their services for "Free" now though.