Project Management Software

Best Project Management Software include:

MindManager, Todoist, Teamwork Projects, Smartsheet, Airtable, monday.com, Workfront, Trello, Wrike, Asana, Microsoft Project, Jira Software, and Basecamp.

Project Management Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.

Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile Project Management vs. the Waterfall Methodology

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


Agile project management is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: Are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: Do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: Before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

(1-25 of 251) Sorted by Most Reviews

Unit4 People Planning
Unit4 People Planning (formerly Resource Planning) is a project management option.
ConceptShare
ConceptShare focuses exclusively on the review and approval process for creative teams in large companies. The vendor says that by integrating online proofing with workflow automation, ConceptShare helps shorten the review cycle so that users need fewer iterations, save time, and deliver better outp…
VISUM
VISUM is visual project management software that is designed to streamline execution. According to the vendor, this solution simplifies managing projects by improving communication, collaboration, and decision-making. VISUM measures the user’s schedule risk throughout the life…
Workgroups DaVinci
Workgroups DaVinici is a project management software solution dedicated to automating and providing transparency to the entire creative production process for creative and marketing teams. According to the vendor, it combines multi-tiered project management, workflow scheduling & automation, onl…
DreamTeam
DreamTeam is a project management built around capabilities such as research, document, time, and expense management.
DynaDo
DynaDo is a project management and collaboration solution. It includes tools such as Email, Project Management, Customer Support, File Storage, Discussion Forums, Calendar, Chat, and CRM.
Vorex PSA
Vorex, acquired by Kesaya in February 2016, is professional services automation software, with project management and expense tracking features.
Gtdagenda
Gtdagenda is a web-based project and task management application based on David Allen's GTD. Its features include Projects, Contexts, Next Actions, Goals and Checklists. It integrates with Evernote and Google calendar. It is also available as iPhone and Android mobile apps.
FoxyTasks
FoxyTasks is a web-based marketing project management solution. Some key features include: Project Planning, Budget Management, Clients Collaboration and Real-Time Document Collaboration.
Artemis Enterprise
Artemis Enterprise is project management software from Versata Company Artemis International.
Nutcache
Nutcache is a free, online invoicing and time management application targeted at freelancers and small businesses. Nutcache allows users to bill their clients, manage their expenses and keep track of their hours on each project. Through reporting, users can stay up-to-date on their business’ progres…
WellCycle InVision
5 ratings
0 reviews
InVision is a project management offering from WellCycle in Redwood City, California, provider of software for oil and gas companies.
Leankor
Leankor is a project mangement and collaboration solution. It can accessed on any device including iOS and Android devices.
SwiftKanban
SwiftKanban is a web-based electronic enterprise/portfolio Kanban and visual management app for both co-located and distributed teams and enterprises. SwiftKanban combines Scrum, Kanban, and visual management into a tool for Lean/Agile software development, visual project management, and business co…
BlueCamroo
BlueCamroo is an online customer relationship management (CRM) solution built around sales pipline, task and project management, client support, and online collaboration.
Advanseez
Advanseez is a project management solution built around capabilities such as collaboration, time management, and funneled knowledge management.
allthings
Allthings is a project management solution built around collaboration and task management capabilities.
EasyData
Easydata is a project management solution built specifically to monitor employee workflow through mobile data collection.
ISS Task Manager
ISS 24/7 is a product management software built as a task manager. The primary features apart from task management are time and event management.
Kanbanize
Kanbanize is a project management solution built on the strength of visual dashboards to drive workflows and collaboration.
Nama
Nama is a project management solution built around collaboration, real-time messaging, and reporting capabilities, along with third-party integrations with Slack and GitHub.
Sandglaz
Sandglaz is a project management solution for agile development teams to automate workflows and handle collaboration.
smartQ
SmartQ is a project management solution built to distribute work, track progress analytically, and provide collaboration.
Sprintly
Sprintly is a project management solution which implements features such as collaboration, flexible report creation, and key third-party integrations, such as with Slack, Sprinter, and GitHub.
Squish
Squish is a project management solution with capabilities such as bug tracking, issue tracking, and customizable metrics through a browser-based deployment.

Frequently Asked Questions

How do I choose a project management tool?

1) Use the full free trial of the software you're considering. Set up realistic projects that you and your team would actually be working on. This helps you get a good feel for how difficult the tool is to use and how easy it will be to teach the rest of your team. Plus, you’ll walk away with an indication of if it has all the specific features and integrations you’re looking for.

2) Read reviews from fellow project management software users to get a better understanding of the pros and cons of each product you’re considering, the obstacles and challenges others in similar positions and companies have faced, and how they customized the tool to fit their circumstances.

3) Ask the vendor questions about all the features you’re looking for and the time it takes to fully learn the software. If your projects will require specific integrations, ask the vendor about these to see how deep the integration goes.

What are the most important features of project management software?

Even though software buyers might be looking for different things in a project management solution, there is a high degree of agreement about the most important elements of a project management solution. These five product attributes are the most valuable to users:

  • Ease of use
  • Available integrations with other software
  • Project reporting
  • Flexibility of the software in terms of configuration
  • Ability to have a high-level view of project statuses, timelines, and dependencies

What is project management?

According to the Project Management Institute (PMI), the leading association for certifying project managers, defines project management as such:

Project management is is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century. Project management can be applied to a variety of industries, but is most commonly associated with software development.