Project Management Software

Best Project Management Software include:

MindManager, Todoist, Teamwork Projects, Smartsheet, Airtable, monday.com, Trello, Wrike, Asana, Workfront, Microsoft Project, Jira Software, and Basecamp.

Project Management Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.

Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile Project Management vs. the Waterfall Methodology

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


Agile project management is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: Are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: Do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: Before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

(1-25 of 250) Sorted by Most Reviews

Strikebase
Strikebase is a project management solution built primarily around task management and a virtual project work board.
taskblitz
Taskblitz is a project management solution with capabilities such as time tracking, reporting, and forecasting.
TeamHeadquarters
TeamHeadquarters Project Management is a project management software with dashboards, calendar, and task management.
Viewpath
Viewpathis an online project management solution with features such as collaboration, Gantt charts, and third-party integrations with applications such as Google Docs and Salesforce.
Wimi
Wimi is a project management solution focused on capabilities such as document and task management, collaboration, and calendars.
Kanzen
Kanzen is a project management platform built around Kanban boards and collaboration features.
Alfabet IT Planning and Portfolio Management Platform
Alfabet IT Planning and Portfolio Management Platform is offered by Software AG since the acquisition of German company Alfabet in 2013.
HiveFlux
HiveFlux is a project management solution built around capabilities such as time management, task management, and file sharing.
OmniStrat
OmniStrat is a project management solution built around collaboration, planning, and execution.
HarmonyPSA
HarmonyPSA is end to end business automation software for technology businesses. It is accessible from the cloud on any device and supports the entire business lifecycle, from lead generation to contract renewal. Harmony includes a fully-featured CRM, fully integrated and configurable ticketing that…
Earliz
Earliz is online project management and monitoring software. Video tutorials are included with this solution. Users have the option to choose English, French, Spanish or Italian as the language of their interface. Documents can be shared and team members can communicate via blogs, forums, chats or c…
Project Objects
Project Objects is a project management offering from the Irish company of the same name.
Augeo6
Augeo6 from French-headquartered company Augeo Software is a project portfolio management offering.
EngineerOffice
EngineerOffice is time tracking and project management software made by engineers, for engineers. According to the vendor this solution eases the unique demands of managing projects and people with an intuitive, streamlined design that works across desktop, iPhone®, iPad® or Android devices.
Genius Project
Genius Project is project management software that is designed to adapt to an organization’s business processes. The vendor says Genius Project delivers a highly flexible and configurable portfolio and project management software that includes tailored feature sets for a wide array of project teams …
Copper Project
Copper Project, from Australian company Element Software, is project management software.
POEditor
POEditor is an online localization management platform, designed to help localization teams increase productivity through collaboration and workflow automation. According to the vendor, compared to other localization tools available on the market, POEditor has a simple, yet versatile, interface for…
Binfire
Binfire is a project management solution built around features such as collaboration, content management, and third-party integration with products such as Google Drive and Dropbox.
Project List
Project List is a project management solution built primarily as collaboration and task management software.
SprintGround
SprintGround is a task management, project tracking and collaboration tool for software development teams and enthusiasts. This solution provides a centralized platform to organize IT development projects, coordinate work, track time, monitor progress, plan releases and keep all team members up to d…
BamBam!
BamBam! is a project management software that helps plan, monitor and control the course of projects from the very beginning to the last resolved task. It includes customized layouts, workflows, tasks, milestones and real-time updates. It can be integrated with source & deploy version control, time …
PM Aura
PM Aura is a project management solution built around task, time, and document management capabilities.
Yodiz
Yodiz Team is a project management platform with capabilities such as issue tracking, real-time collaboration, and dashboards, along with essential third-party integrations with, among others, Zendesk, Uservoice, and GitHub.
opTEAMize
opTEAMize is a project management solution built specifically for small and mid-sized businesses with features such as customer relationship management (CRM), competeny management, and price quoting.
Conrep
Conrep Professional Services Automation is a project management solution with an adaptable business architecture through workflow automation and tracking, resource utilization, and time and expense management.

Frequently Asked Questions

How do I choose a project management tool?

1) Use the full free trial of the software you're considering. Set up realistic projects that you and your team would actually be working on. This helps you get a good feel for how difficult the tool is to use and how easy it will be to teach the rest of your team. Plus, you’ll walk away with an indication of if it has all the specific features and integrations you’re looking for.

2) Read reviews from fellow project management software users to get a better understanding of the pros and cons of each product you’re considering, the obstacles and challenges others in similar positions and companies have faced, and how they customized the tool to fit their circumstances.

3) Ask the vendor questions about all the features you’re looking for and the time it takes to fully learn the software. If your projects will require specific integrations, ask the vendor about these to see how deep the integration goes.

What are the most important features of project management software?

Even though software buyers might be looking for different things in a project management solution, there is a high degree of agreement about the most important elements of a project management solution. These five product attributes are the most valuable to users:

  • Ease of use
  • Available integrations with other software
  • Project reporting
  • Flexibility of the software in terms of configuration
  • Ability to have a high-level view of project statuses, timelines, and dependencies

What is project management?

According to the Project Management Institute (PMI), the leading association for certifying project managers, defines project management as such:

Project management is is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century. Project management can be applied to a variety of industries, but is most commonly associated with software development.