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Project Management Software

Best Project Management Software

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Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.


Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile vs. Waterfall

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


The Agile methodology is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

Listings (226-243 of 243)

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SwiftEnterprise is an AI-driven Enterprise Agility platform focused on helping users plan, manage and deliver Digital Transformation initiatives. SwiftEnterprise comes with a combination of features to manage traditional and Agile projects. A Fully Integrated Delivery Platform for the Global Organiz…

We don't have enough ratings and reviews to provide an overall score.

Blueprint Software in Toronto offers Storyteller, a requirements management solution for software products, supporting agile planning and compliance management.

We don't have enough ratings and reviews to provide an overall score.

BVDash is a project management software from BirdView Insight headquartered iN Vancouver, an application that can be used by any project team to deliver results. It is presented by the vendor as a user-friendly solution that can be customized based on your needs.

We don't have enough ratings and reviews to provide an overall score.

RedTeam manages all project management functionality from beginning to end. Drag and drop all plans & specifications into RedTeam's Optical Character Recognition tool for stress-free plan management. Issue addendums and manage the latest version of all drawings. Use the submittal workflow to tra…

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PMWeb is Portfolio, Program and Project Management Construction Software for Owners, Program and Constraction Managers and General Contractors. The vendor boasts organizations like Harvard, Stanford, Goldman Sachs, Samsung Engineering & Construction, AECOM, United Nations, Beth Israel Deaconess …

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Nifty consolidates projects, work, and communications in one place. Nifty simplifies and automates the tracking of project milestones, communications with teammates and clients, collaborative document creation, and more in a centralized workspace! Nifty enables organizational oversight across projec…

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iPlan Enterprise in Chennai the iPlan integrated project and quality management application.

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ARES PRISM is an enterprise project controls software that manages the complete project lifecycle delivering dependable forecasts, cost control, and performance measurement. The vendor describes PRISM is a scalable, intuitive system that harnesses best practices and integrates all aspects of the pro…

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Priority Matrix is a prioritization, collaborative, task management software used by more than 2500 businesses worldwide and 85,000 paid customers. Priority Matrix is used by customers who need visibility and alignment in team priorities. Priority Matrix uses the 4-quadrants to help customers priori…

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iMeet Central by PGi (formerly the application was known as "Central Desktop") is a collaboration and project management solution. Key features include file-sharing and collaboration with internal and external team members, project and task management, workflows and databases for process automation,…

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Kimble is a professional services automation (PSA) solution. Features include opportunity management, project management, financial reporting, and time and expense management. The company was founded in 2010 and is headquartered in Phoenix, Arizona.

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RunRun.it is a project management solution built around task management to drive productivity.

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UK company Glasscubes offers their eponymous collaboration platform, featuring document management, file sharing and synchronization, and other project management tools.

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ZebraPlan is a agile project management software designed for startups. According to the vendor, ZebraPlan is a real cloud solution with state-of-the-art features for enhanced team collaboration. Additionally, the vendor says ZebraPlan is the only all-in-one agile project management software that ha…

TrustRadius Top Rated for 2019

2019 Top Rated Project Management Software

There are plenty of options out there, but here's our shortlist of the best Project Management Software. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.