Project Management Software

Best Project Management Software include:

MindManager, Todoist, Teamwork Projects, Smartsheet, Airtable,, Workfront, Trello, Wrike, Asana, Microsoft Project, Jira Software, and Basecamp.

Project Management Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.

Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.

Project management tools are often used by project managers as well as team members or external resources involved in a project.

Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.

On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.

IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.

Agile Project Management vs. the Waterfall Methodology

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.

The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.

Agile project management is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.

Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: Are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: Do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: Before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

(1-25 of 251) Sorted by Most Reviews

AchieveIT headquartered in Atlanta offers their OKR software solution. AchieveIt is designed to align people, plans, and resources and enable accountability with update automation, sharpening processes and driving informed decisions.
iPlan Enterprise in Chennai the iPlan integrated project and quality management application.
Project portfolio management for agile, hybrid, and waterfall organizations that use Jira. BigPicture has a selection of tools: Scope, Gantt charts, Roadmaps, Agile Board, Risk matrix, Teams, Resource management, and Reports. Learn on predefined data, then create work breakdown structures from scra…
WEEEK is described by the vendor as a fast and functional app for running personal and team projects designed with users in-mind, to ensure all the main features are the best fit for individual working process specifics. They report on everything achieved in the WEEEK weekly patch notes (on Medium).…
Simple Project portfolio management for agile, hybrid, and waterfall organizations that use Jira. Track and visualize Jira issues, stories, epics, and custom types using the Gantt chart (a.k.a Roadmap). Visualize dependencies between tasks. Plan resources in the resources pane. Utilize predefined …
ProDBX is an All-in-One Cloud Software solution dedicated to improving the way roofing, pool building, and construction companies operate. From out of the box to full customization, users can choose how they want the software to be configured.The goal of ProDBX is to allow contractors and small cons…
Linkd is affordable project management software for the construction industry. Made by AEC industry experts, Linkd is equipped with cloud technology that is accessible from anywhere at any time. This allows for simultaneous project updates and constant communication in one place. Linkd aims to hel…
RedTeam manages all project management functionality from beginning to end. Drag and drop all plans & specifications into RedTeam's Optical Character Recognition tool for stress-free plan management. Issue addendums and manage the latest version of all drawings. Use the submittal workflow to tra…
PMWeb is Portfolio, Program and Project Management Construction Software for Owners, Program and Constraction Managers and General Contractors. The vendor boasts organizations like Harvard, Stanford, Goldman Sachs, Samsung Engineering & Construction, AECOM, United Nations, Beth Israel Deaconess …
ARES PRISM is an enterprise project controls software that manages the complete project lifecycle delivering dependable forecasts, cost control, and performance measurement. The vendor describes PRISM is a scalable, intuitive system that harnesses best practices and integrates all aspects of the pro…
Ruum by SAP
Ruum by SAP is a presented by the vendor as a lightweight project management, task management, and collaboration software, with use cases and templates for marketing, sales teams, HR tasks (e.g. onboarding), or organizing information for sharing with stakeholders.
Lienion presents features for project handling, and is a suite of cloud based apps that can be used independently, including Shoution, Todosion and Sequencion. The vendor states that when users interconnect two or more Lienion apps they gain focus, efficiency increase, transparency, business control…
Productimize is an enterprise customization platform that offers end-to-end product configurator solutions to merchants in B2B and B2C spaces. Productimize Ultimate is the enterprise solution for merchants with high volume Products and SKU's to manage their complex customization requirements. The ve…
iMeet Central by PGi (Discontinued)
iMeet Central by PGi (formerly the application was known as "Central Desktop") is a collaboration and project management solution. Key features include file-sharing and collaboration with internal and external team members, project and task management, workflows and databases for process automation,…
Zoho Sprints
Zoho Sprints is a cloud-based collaborative project planning and tracking solution for agile teams, which offers drag-and-drop planning tools, Scrum boards, timers and timesheets, meeting scheduling, dashboards, reports, and a team activity feed. The software is designed to be used by teams of all s… is a project management solution built around task management to drive productivity.
CATProjects is purpose built for mid tier construction companies, with system configurations for Main Contractors and Subcontractors. CATProjects is a job management and business management system that will track all aspects of construction administration from documents to dollars.CATProjects is clo…
UK company Glasscubes offers their eponymous collaboration platform, featuring document management, file sharing and synchronization, and other project management tools.
cloudcoach Project Cloud
Cloud Coach is a project management solution built around features such as collaboration, meeting management, and risk analysis capabilities.
Clearview InFocus
Clearview Software offers InFocus, a project management offering.
ZebraPlan is a agile project management software designed for startups. According to the vendor, ZebraPlan is a real cloud solution with state-of-the-art features for enhanced team collaboration. Additionally, the vendor says ZebraPlan is the only all-in-one agile project management software that ha…
Priority Matrix
Priority Matrix is a prioritization, collaborative, task management software used by more than 2500 businesses worldwide and 85,000 paid customers. Priority Matrix is used by customers who need visibility and alignment in team priorities. Priority Matrix uses the 4-quadrants to help customers priori…
ComputerEase Construction Software
6 ratings
0 reviews
ComputerEase Construction Software is a cloud-based accounting and construction management suite from ComputerEase in Cincinnati, OH. This platform is designed to handle accounting needs specific to the many kinds of companies in the construction industry (e.g. HVAC, plumbing, demolition, heavy high…
JobNimbus is a mobile customer relationship management (CRM) solution.

Frequently Asked Questions

How do I choose a project management tool?

1) Use the full free trial of the software you're considering. Set up realistic projects that you and your team would actually be working on. This helps you get a good feel for how difficult the tool is to use and how easy it will be to teach the rest of your team. Plus, you’ll walk away with an indication of if it has all the specific features and integrations you’re looking for.

2) Read reviews from fellow project management software users to get a better understanding of the pros and cons of each product you’re considering, the obstacles and challenges others in similar positions and companies have faced, and how they customized the tool to fit their circumstances.

3) Ask the vendor questions about all the features you’re looking for and the time it takes to fully learn the software. If your projects will require specific integrations, ask the vendor about these to see how deep the integration goes.

What are the most important features of project management software?

Even though software buyers might be looking for different things in a project management solution, there is a high degree of agreement about the most important elements of a project management solution. These five product attributes are the most valuable to users:

  • Ease of use
  • Available integrations with other software
  • Project reporting
  • Flexibility of the software in terms of configuration
  • Ability to have a high-level view of project statuses, timelines, and dependencies

What is project management?

According to the Project Management Institute (PMI), the leading association for certifying project managers, defines project management as such:

Project management is is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century. Project management can be applied to a variety of industries, but is most commonly associated with software development.