Best Project Management Software168Project management software is designed to help people involved in the project management process to initiate, plan, execute, monitor and close projects of any size and type.Pivotal Tracker1https://media.trustradius.com/product-logos/Yy/Za/HT4X58NUA72T-180x180.PNGWorkflowMax2https://media.trustradius.com/product-logos/4c/9b/B6CROJA5Z2L1-180x180.JPEGZoho Projects3https://media.trustradius.com/product-logos/Yg/Nv/RVG3UH3IMUGO-180x180.PNGOpenAir PSA4https://media.trustradius.com/product-logos/39/PU/ZQ18QI5FOG7C-180x180.PNGDaptiv5https://media.trustradius.com/product-logos/bo/HG/16LI51J5UVJL-180x180.PNGPlanview PPM Pro (formerly Innotas)6https://media.trustradius.com/product-logos/wg/xc/LKPAXOQ1S7T7-180x180.JPEGPlanview LeanKit7https://media.trustradius.com/product-logos/wg/xc/R6M6CR61ASQN-180x180.JPEGChangepoint8https://media.trustradius.com/product-logos/u8/6D/M249H8E40GAC-180x180.JPEGMeisterTask9https://media.trustradius.com/product-logos/6I/Eg/5948FCUT0PHN-180x180.PNGWorkzone10https://media.trustradius.com/product-logos/V6/Gd/TQIBQO8S56SH-180x180.JPEGGlip11https://media.trustradius.com/vendor-logos/f4/PY/TD7Q013W5TH1-180x180.JPEGBitrix2412https://media.trustradius.com/vendor-logos/XE/Ee/J3WK09MSMWI4.pngFunctionFox13https://media.trustradius.com/product-logos/bR/6s/FZNCTZG4O80K-180x180.JPEGCoConstruct14https://media.trustradius.com/product-logos/3F/fL/MHWAUIAHN3JC-180x180.JPEGFinancialForce PSA15https://media.trustradius.com/vendor-logos/44/uC/LC944QEMT46M-180x180.JPEGAtlassian Jira Align (formerly AgileCraft)16https://media.trustradius.com/product-logos/Na/7K/HAWET7QDLJEB-180x180.JPEGRedmine17https://media.trustradius.com/product-logos/ck/rN/L1BJGTE8HK3O-180x180.PNGActiveCollab18https://media.trustradius.com/product-logos/yF/ag/LRJZ75XT1RRA-180x180.PNGLiquidPlanner19https://media.trustradius.com/product-logos/8v/0A/1C8JNHWOH1HN-180x180.PNGOmniFocus20https://media.trustradius.com/product-logos/ZT/93/9B02AVHUQNWQ-180x180.PNGProjector PSA21https://media.trustradius.com/vendor-logos/Pq/jW/UHD9L39V9LXI-180x180.JPEGWorkamajig22https://media.trustradius.com/product-logos/Ac/WL/LDGBJCWPVZVE-180x180.PNGUpland PSA (formerly Tenrox)23https://media.trustradius.com/product-logos/4j/xv/H8OVOZP4C7XK-180x180.PNGCoSchedule24https://media.trustradius.com/vendor-logos/Fg/vf/WXBBHTHOFE8E-180x180.PNGInEight25https://media.trustradius.com/product-logos/K7/Ui/T9NM3WL1DN4A-180x180.JPEG

Project Management Software

Best Project Management Software

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.


Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile vs. Waterfall

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


The Agile methodology is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

Listings (26-50 of 243)

65 Ratings

Pivotal Tracker is a project management program primarily for software developers. It is built from the ground up to facilitate the agile development cycle, and is optimized for structuring projects in sprints, or “stories.”

59 Ratings

WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.

69 Ratings

Zoho Project is online project management and planning software that provides project teams with a web-based collaborative environment. Zoho Projects can also include a bug tracking module specifically design to support software development project. It is integrated with other Zoho products includin…

37 Ratings

NetSuite OpenAir is a cloud-based Professional Service Automation (PSA) product which includes capabilities around project management, resource management, project accounting, etc.

20 Ratings

Daptiv is a cloud-based project portfolio management (PPM) solution that is now owned by Changepoint in Ontario. Daptiv PPM covers diverse needs like Portfolio Management, Project Management, Resource Management and Office Management functionalities to larger business enterprises across diverse indu…

Planview PPM Pro™ centralizes the management of projects and resources, facilitating governance, and providing visibility for improved decision making. Whether users are just getting started or advancing PMO to the next level, Planview PPM Pro is designed to provide the ability to collect, prioritiz…

LeanKit is a project management solution built around flexibility, data-driven analytics, and workflow automation. The software was acquired by Planview in December 2017 to expand that company's capabilities.

16 Ratings

Changepoint is a platform that marries professional services automation (PSA), project portfolio management (PPM) and business analytics to provide managers broad operational visibility and control over their strategic business portfolios.

27 Ratings

MeisterTask is a task management and collaboration tool. It aims to let teams manage tasks in a beautifully designed and customizable environment, which is designed to be intuitive. The vendor says MeisterTask's project boards adapt to any team’s workflow, making it suitable for managing everything …

27 Ratings

Workzone is a web-based tool for project management and collaboration from Workzone in Norristown, PA, that contains a full array of the features needed for project management. It's hub is the project dashboard, which provides a platform for team communication and tracking tasks over time as they pr…

28 Ratings

Glip is a conversation platform to plan, share and organize work. Glip is built with text and video chat at its core and includes file sharing, collaborative task management, shared calendars, automatic version control, all integrated into each conversation stream. Glip is the only business messagin…

37 Ratings

Bitrix24 is a local-hosted or cloud-based social intranet and project management platform that also contains core HR (HRMS) and CRM features. Bitrix24 also provides time management services and employee self-service.

16 Ratings

FunctionFox provides TimeFox which is a timesheet and project management solution for small creative companies. The vendor says TimeFox is currently used by over 100,000 creative professionals in Canada, the US, Europe, Asia, Australia and New Zealand.

CoConstruct

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14 Ratings

CoConstruct is an all-in-one Custom Builder & Remodeler Software. It allows users to enter data once and have that information flow through the estimate, specs, selections, bids, proposals, change orders, and budgets, including to and from QuickBooks. In addition, CoConstruct includes scheduli…

FinancialForce Professional Services Automation software is also a cloud-based services solution that is built on the Force.com platform. It allows companies to manage professional resources, customers, projects and financials in one integrated services management application. Because PSA works nati…

Atlassian Jira Align (formerly AgileCraft)

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38 Ratings

Jira Align (formerly AgileCraft) is an enterprise-ready project management solution, now from Atlassian (acquired May 2019).

19 Ratings

LiquidPlanner is a cloud based predictive project management solution. Some key features include: Dynamic Timeline View, Workload View, and Real-Time Activity Stream.

25 Ratings

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.

13 Ratings

Projector's cloud-based Professional Services Automation (PSA) software helps project-based services organizations track time and expenses, invoice clients, schedule resources, and manage projects. Its three modules span a more comprehensive set of uses than typical project management software. The …

Upland PSA formerly (Tenrox) is a modular cloud project management, service delivery and billing solution that is designed to support globally dispersed customers and project workers who are operating in multiple remote locations, currencies, tax jurisdictions and time zones. Tenrox automates projec…

14 Ratings

InEight offers construction project management software solutions. InEight solutions focus on project cost management, field execution, project administration, and document management and control. It is intended to integrate with other construction software for real-time information and insights.

TrustRadius Top Rated for 2019

2019 Top Rated Project Management Software

There are plenty of options out there, but here's our shortlist of the best Project Management Software. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.