Project Management Software

Top Rated Project Management Products

TrustRadius Top Rated for 2021

These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. Read more about the Top Rated criteria.

Project Management Software TrustMap

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Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.

Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile Project Management vs. the Waterfall Methodology

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


Agile project management is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: Are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: Do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: Before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

(26-50 of 300) Sorted by Most Reviews

Pivotal Tracker

Pivotal Tracker is a project management program primarily for software developers. It is built from the ground up to facilitate the agile development cycle, and is optimized for structuring projects in sprints, or “stories.” The solution is now owned and supported by VMware, and…

Planview PPM Pro (formerly Innotas)

Planview PPM Pro™ centralizes the management of projects and resources, facilitating governance, and providing visibility for improved decision making. Whether users are just getting started or advancing PMO to the next level, Planview PPM Pro is designed to provide the ability to…

WorkflowMax

WorkflowMax

Starting Price $20

WorkflowMax is a web-based project management solution.The platform offers end-to-end functionality standard to project management software, including time tracking, lead management, collaboration with external stakeholders, invoicing, integrations, and customizable reporting.

Key Features

  • Invoicing (24)
    90%
    9.0
  • Integration with accounting software (24)
    90%
    9.0
  • Task Management (22)
    80%
    8.0
Zoho Projects

Zoho Projects

Starting Price $4

Zoho Project is online project management and planning software that provides project teams with a web-based collaborative environment. Zoho Projects can also include a bug tracking module specifically design to support software development project. It is integrated with other Zoho…

Key Features

  • Task Management (17)
    73%
    7.3
  • Team Collaboration (17)
    72%
    7.2
  • Timesheet Tracking (16)
    70%
    7.0
Bitrix24

Bitrix24

Starting Price $14.40

Bitrix24 is a local-hosted or cloud-based social intranet and project management platform that also contains core HR (HRMS) and CRM features. Bitrix24 also provides time management services and employee self-service.

Key Features

  • Document collaboration (20)
    74%
    7.4
  • Task Management (19)
    73%
    7.3
  • Mobile Access (19)
    67%
    6.7
OpenAir PSA

NetSuite OpenAir is a cloud-based Professional Service Automation (PSA) product which includes capabilities around project management, resource management, project accounting, etc.

Key Features

  • Resource Management (13)
    77%
    7.7
  • Timesheet Tracking (13)
    73%
    7.3
  • Task Management (13)
    44%
    4.4
Workzone

Workzone

Starting Price $24

Workzone is a web-based tool for project management and collaboration from Workzone in Norristown, PA, that contains a full array of the features needed for project management. It's hub is the project dashboard, which provides a platform for team communication and tracking tasks…

Key Features

  • Task Management (10)
    95%
    9.5
  • Resource Management (10)
    93%
    9.3
  • Scheduling (10)
    92%
    9.2
Daptiv

Daptiv is a cloud-based project portfolio management (PPM) solution that is now owned by Changepoint in Ontario. Daptiv PPM covers diverse needs like Portfolio Management, Project Management, Resource Management and Office Management functionalities to larger business enterprises…

Planview LeanKit

Planview LeanKit

Starting Price $19

LeanKit is a project management solution built around flexibility, data-driven analytics, and workflow automation. The software was acquired by Planview in December 2017 to expand that company's capabilities.

Atlassian Jira Align (formerly AgileCraft)

Jira Align (formerly AgileCraft) is an enterprise-ready project management solution, now from Atlassian (acquired May 2019).

Key Features

  • Task Management (15)
    90%
    9.0
  • Team Collaboration (15)
    89%
    8.9
  • Resource Management (15)
    75%
    7.5
MeisterTask

MeisterTask

Starting Price $8.25

MeisterTask is a task management and collaboration tool. It aims to let teams manage tasks in a beautifully designed and customizable environment, which is designed to be intuitive. The vendor says MeisterTask's project boards adapt to any team’s workflow, making it suitable for…

Key Features

  • Task Management (13)
    90%
    9.0
  • Team Collaboration (13)
    85%
    8.5
  • Workflow Automation (13)
    84%
    8.4
Easy Projects

Easy Projects

Customer Verified
Starting Price $15

Easy Projects is a project management tool designed for a wide range of businesses (small to mid-sized and enterprise level). It includes both basic features like creating projects and tasks and filling in the calendar, and also some advanced ones, including an interactive Gantt…

Key Features

  • Task Management (12)
    87%
    8.7
  • Resource Management (11)
    82%
    8.2
  • Team Collaboration (11)
    79%
    7.9
Changepoint

Changepoint is a platform that marries professional services automation (PSA), project portfolio management (PPM) and business analytics to provide managers broad operational visibility and control over their strategic business portfolios.

MindMeister

MindMeister

Starting Price $4.99

MindMeister is an online mind mapping tool that lets users share maps with an unlimited number of users and collaborate with them in real-time. The vendor says more than 11 million people around the world use MindMeister to brainstorm ideas, plan projects, take meeting minutes, develop…

Glip

Glip

Starting Price $11.99

Glip is a conversation platform to plan, share and organize work. Glip is built with text and video chat at its core and includes file sharing, collaborative task management, shared calendars, automatic version control, all integrated into each conversation stream. Glip is the only…

Key Features

  • Task Management (10)
    77%
    7.7
OmniFocus

OmniFocus

Starting Price $4.99

OmniFocus is a project management platform for iOS: Mac, iPad, and iPhone. It has features such as task management, Siri capture, and workflow automation.

Key Features

  • Task Management (12)
    98%
    9.8
  • Mobile Access (12)
    84%
    8.4
  • Scheduling (10)
    78%
    7.8
CoConstruct

CoConstruct

Starting Price $49

CoConstruct is an all-in-one Custom Builder & Remodeler Software. It allows users to enter data once and have that information flow through the estimate, specs, selections, bids, proposals, change orders, and budgets, including to and from QuickBooks. In addition, CoConstruct…

Key Features

  • Photo documentation (12)
    81%
    8.1
  • Jobsite reports (12)
    77%
    7.7
  • Issue tracking & punchlists (12)
    76%
    7.6
FunctionFox

FunctionFox

Starting Price $5

FunctionFox provides TimeFox which is a timesheet and project management solution for small creative companies. The vendor says TimeFox is currently used by over 100,000 creative professionals in Canada, the US, Europe, Asia, Australia and New Zealand.

ActiveCollab

ActiveCollab

Starting Price $7

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

Key Features

  • Task Management (10)
    82%
    8.2
  • Team Collaboration (11)
    72%
    7.2
  • Scheduling (10)
    62%
    6.2
FinancialForce PSA

FinancialForce Professional Services Automation software is also a cloud-based services solution that is built on the Force.com platform. It allows companies to manage professional resources, customers, projects and financials in one integrated services management application. Because…

LiquidPlanner

LiquidPlanner

Starting Price $24

LiquidPlanner is a cloud based predictive project management solution. Some key features include: Dynamic Timeline View, Workload View, and Real-Time Activity Stream.

Redmine

Redmine is an open-source web project management application built through Ruby on Rails.

Key Features

  • Task Management (11)
    94%
    9.4
  • Gantt Charts (10)
    85%
    8.5
  • Resource Management (10)
    74%
    7.4
Workamajig

Workamajig is a project management system with capabilities such as file sharing, resource management, and revenue projection.

Key Features

  • Task Management (11)
    82%
    8.2
  • Resource Management (11)
    75%
    7.5
  • Team Collaboration (11)
    74%
    7.4
Upland PSA (formerly Tenrox)

Upland PSA

Starting Price $15

Upland PSA formerly (Tenrox) is a modular cloud project management, service delivery and billing solution that is designed to support globally dispersed customers and project workers who are operating in multiple remote locations, currencies, tax jurisdictions and time zones. Tenrox…

Projector PSA

Projector PSA

Starting Price $15

Projector's cloud-based Professional Services Automation (PSA) software helps project-based services organizations track time and expenses, invoice clients, schedule resources, and manage projects. Its three modules span a more comprehensive set of uses than typical project management…

Frequently Asked Questions

How do I choose a project management tool?

1) Use the full free trial of the software you're considering. Set up realistic projects that you and your team would actually be working on. This helps you get a good feel for how difficult the tool is to use and how easy it will be to teach the rest of your team. Plus, you’ll walk away with an indication of if it has all the specific features and integrations you’re looking for.

2) Read reviews from fellow project management software users to get a better understanding of the pros and cons of each product you’re considering, the obstacles and challenges others in similar positions and companies have faced, and how they customized the tool to fit their circumstances.

3) Ask the vendor questions about all the features you’re looking for and the time it takes to fully learn the software. If your projects will require specific integrations, ask the vendor about these to see how deep the integration goes.

What are the most important features of project management software?

Even though software buyers might be looking for different things in a project management solution, there is a high degree of agreement about the most important elements of a project management solution. These five product attributes are the most valuable to users:

  • Ease of use
  • Available integrations with other software
  • Project reporting
  • Flexibility of the software in terms of configuration
  • Ability to have a high-level view of project statuses, timelines, and dependencies

What is project management?

According to the Project Management Institute (PMI), the leading association for certifying project managers, defines project management as such:

Project management is is the application of knowledge, skills, tools, and techniques to project activities to meet the project requirements. It has always been practiced informally, but began to emerge as a distinct profession in the mid-20th century. Project management can be applied to a variety of industries, but is most commonly associated with software development.