Best Project Management Software168Project management software is designed to help people involved in the project management process to initiate, plan, execute, monitor and close projects of any size and type.Deltek TrafficLIVE1https://media.trustradius.com/vendor-logos/nw/ib/C836CS2HP3J0-180x180.JPEGe-Builder2https://media.trustradius.com/product-logos/jT/8u/1KAT8M6LX0RB-180x180.PNGPlutio3https://media.trustradius.com/vendor-logos/tL/EH/0TRJMWSV091N-180x180.JPEGOpenText Hightail4https://media.trustradius.com/product-logos/QL/Hr/59RE5ON7FC4N-180x180.PNGPaymo5https://media.trustradius.com/vendor-logos/Ll/ux/5VU4JF7VT6GZ-180x180.JPEGEPM Live6https://media.trustradius.com/product-logos/Er/3d/U17SGCQ7ZA03-180x180.PNGHive7https://media.trustradius.com/vendor-logos/GM/oc/0RTUMCD5ZG1Z-180x180.jpgTeamGantt8https://media.trustradius.com/product-logos/8K/3Q/7GJVQ4BPJFMK.pngZenkit9https://media.trustradius.com/product-logos/GJ/yt/MO748NKSGS03-180x180.JPEGProofHub10https://media.trustradius.com/product-logos/7J/eU/7NIXT4OKOU19-180x180.PNGConga Grid11https://media.trustradius.com/vendor-logos/XC/Jl/8OQDPGUNMLMQ-180x180.PNGKanban Tool12https://media.trustradius.com/product-logos/5h/ao/9GLWET23KD1B-180x180.PNGAccelo13https://media.trustradius.com/product-logos/ey/CH/CJW3W1ITT0MF-180x180.PNGFunction Point Productivity Software14https://media.trustradius.com/vendor-logos/2Q/eH/C91M0G1BHKEO-180x180.JPEGUnanet15https://media.trustradius.com/product-logos/UD/eQ/3JJGB9D20JC9-180x180.PNGWiredrive16https://media.trustradius.com/vendor-logos/Ot/iS/H8KN23QHQJ85-180x180.JPEGZenHub17https://media.trustradius.com/product-logos/MX/34/KN39OO2VAJ38-180x180.PNGTaskRay18https://media.trustradius.com/vendor-logos/d3/6L/PTF2Q6DN8SEM.pngRedbooth19https://media.trustradius.com/vendor-logos/qc/v5/82AR6SMRPJX8-180x180.PNGFlow20https://media.trustradius.com/vendor-logos/CQ/XQ/BR0ODBVPL342-180x180.PNGProjectLibre21https://media.trustradius.com/product-logos/Ry/Sx/LO0FAX553RGD-180x180.JPEGRationalPlan22https://media.trustradius.com/product-logos/do/wp/MZNU37QTH3E2-180x180.PNGProjecturf23https://media.trustradius.com/vendor-logos/VE/75/Q0NXE9GCSM0M.pngBrightpod24https://media.trustradius.com/product-logos/Fw/79/J9XB1H3IWMNB-180x180.PNGDeltek Ajera25https://media.trustradius.com/vendor-logos/nw/ib/C836CS2HP3J0-180x180.JPEG

Project Management Software

Best Project Management Software

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.


Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile vs. Waterfall

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


The Agile methodology is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

Listings (51-75 of 243)

Deltek’s TrafficLIVE is a cloud-based agency management software solution. The vendor says that the solution provides unmatched visibility into an agency’s entire business; improves business processes and drives efficiency that sets an agency up for success and increased profitability. TrafficLIVE i…

11 Ratings

e-Builder is a cloud-based construction program management solution that manages capital program cost, schedule, and documents. It allows owners to measure and manage the capital project delivery process from planning, design, procurement, construction and operations.

15 Ratings

Plutio is a project management application from the UK company of the same name, featuring configurable shareable task lists, task notifications and alerts, and a client portal.

OpenText Hightail is a cloud-based collaboration software for creative content reviews and approvals. With one place for teams to share large, multimedia files, collect precise feedback and approve content, Hightail streamlines the creative process and helps teams keep projects on schedule.

10 Ratings

Paymo is a modern online project management solution designed for individuals, small and medium size businesses that allows you to manage projects from start to finish. The software covers the entire process from creating a project, splitting it into tasks and assigning them to employees, to trackin…

8 Ratings

EPM Live is a PPM (project & portfolio management) platform based on Microsoft™ SharePoint. It offers project management and work collaboration to small and large enterprises. The focus is on helping deliver products successfully, optimize resource utilization, and select the right work. EPM Live is…

11 Ratings

Hive Technology headquartered in New York offers their eponymous project management and process management application, providing integrations with many popularly used applications for productivity, cloud storage, and collaboration.

7 Ratings

Zenkit is a collaborative SaaS platform for project management, database building and more. This solution enables users to follow their data through its entire lifecycle. Zenkit allows users to manage their data in any way they need to – build their own CRM, reporting system, or financial planner. …

10 Ratings

ProofHub is a SaaS based project management software from ProofHub LLC in Walnut, CA. It is an online project management and collaboration tool that comes with integrated Group chat, quick Discussions on projects, Workflows and boards, Project reports, among other features. Document (e.g. Excel, Pow…

10 Ratings

Conga Grid (formerly ActionGrid) enables users to turn their Salesforce lists into an Excel-like grid and is designed to help users perform better queiries and get better visulization.

12 Ratings

Kanban Tool is a visual project management application based on Kanban that helps companies visualize workflow, track project progress, analyze and improve business processes. Some key features include: time tracking and time reports, real-time collaboration and Kaban analytics.

14 Ratings

Accelo promises to let you streamline your business and automate repeatable processes.According to the vendor, Accelo tracks client accounts, projects, timesheets, sales, tickets, retainers, and more for you - so you can spend less time in meetings and dealing with admin work, and more time focusing…

17 Ratings

Unanet is project management software offered on-premise or in the cloud. Features include resource planning, skills management, budgeting, forecasting, time tracking, expense reporting, billing, revenue recognition, and project status and performance reporting. The company says they have 1,000 cust…

5 Ratings

Wiredrive is a cloud-based media sharing service targeted at advertising, entertainment and consumer marketing companies from Wiredrive in Marina Del Rey, California with offices in Los Angeles, New York, San Francisco, and London. With its emphasis on these industries, its focus is on rapid file up…

7 Ratings

ZenHub is a project management solution that runs native within GitHub with collaboration boards, file sharing, and pipeline selection.

7 Ratings

TaskRay is a project management platform for managing project within Salesforce. It enables work to be planned quickly and efficiently, across geographically distributed teams. It supports collaboration using Chatter groups, and file sharing.

11 Ratings

Flow Technologies in British Columbia offers the Flow task management app, featuring a range of tools like kanban board, checklist, timeline, and other features for tracking projects from start to finish.

5 Ratings

RationalPlan is project management software that has been designed to help project managers keep their projects on time and within budget. The main goal of this software is to make the process of planning projects as short and as straightforward as possible and to guide novice project managers throu…

4 Ratings

Projecturf is a web-based all-inclusive project management tool from Projecturf in Redondo Beach, CA. Projecturf has the core features associated to project management software, such as real-time notifications and activity feeds, integration with various apps and programs (e.g. Dropbox, Google Apps)…

5 Ratings

Brightpod is a cloud-based project, task and content management software built with marketing & creative teams in mind. Brightpod helps bring visibility to all the work across teams. With Brightpod, teams can create workflows, delegate tasks, setup their editorial calendar, and manage digital conte…

12 Ratings

Deltek's Ajera is an integrated project management and accounting suite for architectural and engineering (A & E) companies that includes light payroll functionality and also can integrate with third-party payroll providers (ADP, Paychex, Quickbooks, etc.). The product was acquired with original dev…

TrustRadius Top Rated for 2019

2019 Top Rated Project Management Software

There are plenty of options out there, but here's our shortlist of the best Project Management Software. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.