Best Project Management Software168Project management software is designed to help people involved in the project management process to initiate, plan, execute, monitor and close projects of any size and type.Gqueues1https://media.trustradius.com/vendor-logos/WL/fT/UPLCXLIDA0OU-180x180.PNGAny.do2https://media.trustradius.com/vendor-logos/Di/PI/9M40OZ3DEJNF-180x180.PNGArchiOffice3https://media.trustradius.com/product-logos/gB/bp/CHOTF42L7T23-180x180.JPEGAxosoft4https://media.trustradius.com/vendor-logos/FW/vL/T1EFL38POLUV-180x180.PNGDeltek Ajera5https://media.trustradius.com/vendor-logos/nw/ib/C836CS2HP3J0-180x180.JPEGReplicon PSM6https://media.trustradius.com/vendor-logos/Zu/tR/HLVC46TSITQS-180x180.PNGDaylite7https://media.trustradius.com/vendor-logos/9z/ob/9OT3ARV7ZTEA-180x180.PNGazendoo8https://media.trustradius.com/product-logos/8A/Af/FCI1WS8DJMW1-180x180.PNGProject Insight9https://media.trustradius.com/product-logos/pA/3B/0UOPC1NVKMS1-180x180.PNGKanbanery10https://media.trustradius.com/product-logos/UK/c2/0DQHRLHPV82E-180x180.PNGWorkOtter PPM11https://media.trustradius.com/product-logos/gZ/tQ/Q4O5OCI21LUM-180x180.PNGEasy Projects12https://media.trustradius.com/product-logos/p1/MT/VZMQ315HCMKZ-180x180.JPEGApptivo13https://media.trustradius.com/product-logos/bl/Ne/8RELEAL22TXE-180x180.PNGSciforma14https://media.trustradius.com/product-logos/Jx/lm/HOMRPZTQHOT8-180x180.PNGProject Bubble15https://media.trustradius.com/product-logos/zq/4k/S1MPETOBHIQ3-180x180.PNGeSUB Construction Software16https://media.trustradius.com/product-logos/pN/AK/9I8OLE3MJWHV-180x180.PNGKanbanFlow17https://media.trustradius.com/vendor-logos/sy/1I/WWNBX8PE0PIF-180x180.PNGactiTIME18https://media.trustradius.com/product-logos/lc/Nu/9IORTWUUK3NE.jpegTaskworld19https://media.trustradius.com/product-logos/pP/GE/FNS943S0AOLW.pngDeltek WorkBook20https://media.trustradius.com/product-logos/DU/bl/9U8O3XXL71GP-180x180.JPEGForecast21https://media.trustradius.com/product-logos/iz/ju/SZEZ0HI18P74-180x180.PNGScoro22https://media.trustradius.com/product-logos/r0/UP/KPBS4Z0ISTRQ-180x180.PNG24SevenOffice23https://media.trustradius.com/vendor-logos/s0/KQ/BG6G6QES2VFH-180x180.PNGNuclino24https://media.trustradius.com/product-logos/x8/sc/UIFGV923OU8T-180x180.PNG10000ft25https://media.trustradius.com/vendor-logos/CX/5t/6HE9VQFSPFUP-180x180.PNG

Project Management Software

Best Project Management Software

TrustMaps are two-dimensional charts that compare products based on satisfaction ratings and research frequency by prospective buyers. Products must have 50 or more ratings to appear on this TrustMap.

Project Management Software Overview

What is Project Management?

Project management involves a series of processes to support the initiation, planning, execution, completion and evaluation of projects. A project is a finite, temporary endeavor with a defined scope, set of resources, and end-goal; it is distinct from routine operations.


Project management software offers a set of tools and capabilities to organize the individuals and tasks associated with a project. Features include things like task management, resource management, document management and collaboration.


Project management tools are often used by project managers as well as team members or external resources involved in a project.


Project management is related to Project Portfolio Management (PPM); these products tend to be more comprehensive solutions that help strategically plan an entire organization's portfolio of projects from a top-down level. Some products fit both categories.

Online Project Management Software

Online or web-based tools can be licensed for a relatively low monthly fee and allow each user to collaborate in real-time and view the most up-to-date version of the project’s progress. There are hundreds of online project management apps available.


On-premise or desktop project management tools are also available. The classic example is Microsoft Project.

IT Project Management & Professional Services Automation

IT is a common use case for project management. IT project management refers to managing projects that relate to an organization’s specific information technology goals. It can involve projects for software development, IT services, hardware installations, network upgrades, website development, and data management or integration, to name a few examples.


IT project management is distinct from something like Professional Services Automation (PSA). With PSA, the focus is on revenue—managing and selecting the client projects that bring in the most revenue and require the fewest resources. IT project management is more internal and focused on prioritization—selecting the projects that will have the greatest business impact.


Agile vs. Waterfall

Two common development and project management methodologies are Agile and Waterfall; many project management tools accommodate both styles.


The Waterfall methodology focuses on eliminating risk by planning the entire project upfront. The core concept is that investing time upfront to design the project correctly helps save time in the end by avoiding the need to correct problems later on. One key trait of Waterfall is that it is sequential: one part of the project is completed fully before moving on to the next.


The Agile methodology is a newer approach to software development, and can also be used in other project management use cases. The Agile approach is incremental rather than sequential; work is done in modules or “sprints”, and the project priorities are re-evaluated at the end of each sprint. Ongoing feedback and evaluations refine the project scope. The approach is thus said to be more adaptable and nimble.

Collaboration and File Sharing

Project management software is closely related to collaboration tools and cloud storage software. Most project management tools offer collaboration and cloud storage features such as live chat, file sharing, email integration, and versioning. Many collaboration tools offer project and task management features as well.


Project Management Features & Capabilities

Typical project management solutions include the following capabilities:
  • Task Management
  • Resource Management
  • Gantt Charts
  • Scheduling
  • Workflow Automation
  • Team Collaboration
  • Support for Agile Methodology
  • Support for Waterfall Methodology
  • Document Management
  • Email integration
  • Mobile Access
  • Timesheet Tracking

Project Management Software Comparison

Before purchasing a new project management tool, there are a few key things to consider:

1. Specific use case vs. all-in-one: are you looking for a PM tool to help fill a specific need or capability gap? Or are you in the market for a more comprehensive solution that will be used across teams or departments? Certain tools are better suited for specific types of project management activities such as task management, resource management, or bug/issue tracking. Other tools that allow users to visualize projects in multiple different ways may be easier to implement across departments or a whole organization.

2. Ease of use vs. complexity: do you need a simple tool with little to no learning curve? Or a tool that may take some initial training, but can handle the largest and most complex projects? There is not always a direct tradeoff between usability and level of complexity, but more advanced tools often take longer to fully learn how to use. If you are in the market for a product with advanced capabilities, having someone on your team with prior experience using a specific tool can be helpful. If one of your biggest buying considerations is user-friendliness, look for products that have a high usability rating on their product ‘Scorecard’ tab.

3. Free trials are a must: before purchasing a new tool, make sure you have taken full advantage of any free trials (or free versions) the vendor offers. Setting up a realistic project, one you and your team would actually be working on, is one of the best ways to figure out if the product has all the features you need. Exposure to the tool during the free trial will also help you make a more informed decision about whether it will fit into your team’s workflow.

Pricing Information

Most project management software is offered on a monthly, per-user subscription basis. Basic packages, often designed for smaller teams, can range from $10-25/user per month. Higher-tier plans, particularly those targeting enterprises or specific demographics like marketers or construction managers, experience much wider variation and less up front visibility in pricing. Some products price enterprise or bundled plans at anywhere from $99/user per month to $549/month flat.

There is some variation in pricing models between products. Some vendors offered free versions of their products, particularly for individual use cases compared to team-based or collaboratively-focused uses. Others offer flat per-month prices for a whole organization, rather than on a per-user basis.

More Resources

Project Management Products

Listings (76-100 of 243)

12 Ratings

Deltek's Ajera is an integrated project management and accounting suite for architectural and engineering (A & E) companies that includes light payroll functionality and also can integrate with third-party payroll providers (ADP, Paychex, Quickbooks, etc.). The product was acquired with original dev…

3 Ratings

Replicon PSM (professional services management) is a professional services automation platform containing project management, expense tracking, and billing features, from Replicon headquartered in Redwood City, California.

5 Ratings

Azendoo is a work management application to help teams work more effectively by giving them the tools to communicate, plan and execute together. Azendoo is designed to make teams collaborate in a more transparent and positive way while making work more enjoyable. Conversations are held in threads sh…

Project Insight is a web-based project and portfolio management software. Project teams can access, edit and update their projects information anytime, anywhere, with any supported browser, tablet and mobile device. Features for experienced project managers include: MS Project import/export, intelli…

3 Ratings

Kanbanery is an easy to use but full-featured online visual project management tool for personal or team use. It utilizes the kanban style to organize tasks and workflows. Users create task cards and move them through columns as work is completed. Kanbanery handles notifications, metrics, and report…

2 Ratings

WorkOtter is presented by the vendor as a simple, flexible, and scalable project portfolio management (PPM) solution for IT, Engineering, and Professional Service PMOs. The software manages the lifecycle of work from ideas through project planning, control, lessons learned, and close. Projects can t…

7 Ratings

Easy Projects is a project management tool designed for a wide range of businesses (small to mid-sized and enterprise level). It includes both basic features like creating projects and tasks and filling in the calendar, and also some advanced ones, including an interactive Gantt chart, an executive …

4 Ratings

Sciforma is an Enterprise Project and Portfolio Management software solution for industries and companies of all sizes. Sciforma was designed to support multiple approaches to reinforce consistency at every level of the organization hierarchy to promote efficiency for everyone. Sciforma supp…

eSUB is a SaaS platform for commercial subcontractors running large, complex, long duration projects to proactively track and manage their costs, deadlines, deliverables and correspondence; the vendor says this can result in operational efficiencies and improved profits. eSUB is a cloud and mobile-…

Now from Deltek (acquired 2017), WorkBook is a project management solution. Designed for advertising and communications agencies with 30+ employees, the vendor says WorkBook is the perfect solution for multiple locations and collaboration through integrated conversations. Additionally the vendor say…

7 Ratings

Forecast.it is a project portfolio management solution built around features such as resource planning and time tracking, budget estimating, and analytics and reporting, with key third-party integrations.

2 Ratings

Scoro is presented by the vendor as a comprehensive business management solution for creative and professional services. It helps to streamline work and eliminate routine tasks to ensure a business runs as smoothly and efficiently as possible – from sales right through to billing. Scoro’s project m…

15 Ratings

24SevenOffice is a modular, all-in-one enterprise resource planning (ERP) system with integrated capabilities such as customer relationship management (CRM), financial and project management, and communication.

4 Ratings

Nuclino aims to allow teams to organize and share knowledge easily. Create real-time collaborative documents and connect them instantly like a wiki. Use the tree, board, and graph view to explore and organize your knowledge visually. It's great for meeting notes, product requirements, docs, decision…

TrustRadius Top Rated for 2019

2019 Top Rated Project Management Software

There are plenty of options out there, but here's our shortlist of the best Project Management Software. These products won a Top Rated award for having excellent customer satisfaction ratings. The list is based purely on reviews; there is no paid placement, and analyst opinions do not influence the rankings. To qualify, a product must have 10 or more recent reviews and a trScore of 7.5 or higher, indicating above-average satisfaction for business technology. The products with the highest trScores appear first on the list. Read more about the Top Rated criteria.