Item: OneDrive
Rating: 10
Author: Matthew Smith

Use Cases and Deployment Scope

We use OneDrive as our central hub and document database for all departments. One of our main issues was the inability to access other project managers' documents to cover time off, aid in questions or handle smooth change in management processes. Another issue was needing the ability to call up documents instantly from any device as we are fairly mobile.

Pros and Cons

Permission levels, shared links, offline version.
Completely customizable to reflect departments, projects or digital filing systems.

Would be nice to have OCR support - that is to photograph a typed or handwritten document and upload and convert to a Word doc/PDF.
Convert PDF to Word, etc.

Return on Investment

Overall it has taken the place of more expensive storage and backup software for a fraction of the price.
It’s easy for new workers to learn hence less money required to train.

Alternatives Considered

Procore, eSUB Construction Software and Dropbox Business

All of these products require a document storage system or are a document storage system. All of them get you to replicate what you are currently doing and paying for with Office 365 and OneDrive as a packaged feature. It’s just as robust and is native to your operating system if using Microsoft.

Support Rating

I have always had great support with OneDrive. They can help troubleshoot and even walk you through the most complicated issues and solutions. The response time is quick and they do well following up and closing out their cases. They offer self support articles but are always available to talk in person.

Key Insights

Do you think OneDrive delivers good value for the price?

Yes

Are you happy with OneDrive's feature set?

Yes

Did OneDrive live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of OneDrive go as expected?

Yes

Would you buy OneDrive again?

Yes

Other Software Used

Microsoft Teams, Bluebeam Revu, Microsoft 365 Business

Likelihood to Recommend

For storing accessing and organizing files or information, allowing access and sharing/collaborating with others on files. It lacks the ability to display certain documents such as .dwg files etc. It is a good app for being mobile and needing to upload or access stored files on the go. It’s great for documenting inspections and doing digital reports.

OneDrive Storage Centre

Overall Satisfaction with OneDrive