Browser-based login-anywhere PLM very handy, but UI is tedious time-consuming & cumbersome for frequent users
August 31, 2022

Browser-based login-anywhere PLM very handy, but UI is tedious time-consuming & cumbersome for frequent users

Anonymous | TrustRadius Reviewer
Score 5 out of 10
Vetted Review
Verified User

Overall Satisfaction with Arena PLM and QMS

We use Arena PLM and QMS to manage release & revision control, publishing, and access control for component Item specifications and product assembly Bills Of Materials (BOMs) at all structured levels from raw materials, to various sub-assemblies, all the way to finished & packaged products, beginning from new product design conception through current production. The product addresses information records capture, revision control, sharing access & security, and archiving, but Arena PLM and QMS implementation & use is not without tedious labor, recurring costs, and low time-motion efficiency in the user interface design.
  • It provides easy, 'login-anywhere' internet cloud-based access to fundamental PLM functions.
  • It provides secure access control for employees & vendors (but you pay per person for access licenses).
  • Data is effectively 'always backed up' in the internet-cloud.
  • There is an option to attach thumbnail graphics representative of each item and create a Bill of Materials view that also displays the graphics to help provide item recognition for BOM readers.
  • The Arena PLM and QMS user interface is very high on time-motion cost - lots of long mouse-moves and extra clicking required to navigate & do common data searching, entry, and editing tasks; it's not as well thought-through for reducing the common tediousness as it could be (make the UX design manager have to sit down and create 50 full & _complete_ new Item records and by the 4rth one, they should be pretty familiar with at least a couple things that could be improved).
  • When selecting an image for an Item record, the user should be able to paste image data directly from the local operating system clipboard instead of requiring the user to go through the tedious process of saving the image as a file and then uploading the file -- seriously, pasting image data directly into a browser-based dialog has been state-of-the-art web design for about ten years now...Arena PLM and QMS is behind.
  • Use of window display space is frustratingly inefficient - lots of wasted display area that prevents users from seeing as much useful information as they could with better allocation of display space. Arena PLM and QMS even went thru a period prior to the sale to PTC, where they spent A LOT of money 'improving the look' but in fact resulted in displaying about 4 LESS BOM line items in the same screen space! (an Arena PLM and QMS sales exec didn't believe my claim about the new display becoming even _less_ efficient in terms of space utilization until I showed him a before & after side-by-side screen clip comparison).
  • When a file type is set to .PDF, provide a global workspace option to ALWAYS apply the correct .PDF identifying MIME type when downloading the file, _regardless_ of what MIME type was used during upload. This is a very frustrating issue due to code bases not being updated when the The Internet Assigned Numbers Authority (IANA) finally defined an official MIME type for .PDF some years ago. I understand there are a couple arguments for maintaining whatever legacy assignment was used by the original file uploader, but in the overwhelming majority of cases, more current web browsers & plug-ins function more smoothly when the current official MIME type is used for .PDF files. Just make a global option to always use it.
  • Arena PLM and QMS tabs left open on Chrome browser (up to date) over time tend to consume _LOTS_ of system memory resources, and even when a foreground Arena PLM and QMS tab is idle, just displaying a BOM for example, the CPU resources consumed fluctuate between 15-50% !?! That is ridiculous! Even _actively_ filling out this survey form is consuming well under 10%. Arena PLM and QMS likes to say they are compatible with Chrome, but don't recommend it - though Chrome is the most popular browser in the _world_.
  • Some information data fields in some views, no longer properly text-wraps to display the whole field data entry - not even in full screen maximized 100% view - since the Winder 2019 Arena PLM and QMS update (2.5yrs, still not fixed).
  • The Arena PLM and QMS UI can not be quickly navigated with the keyboard & shortcut keys - frequent & significant mouse interaction is required; that's _really_ inefficient UI design from a time-motion perspective for a data entry application. ...and that's one of the big factors that too many decision-making managers overlook when deciding on a PLM/MRP/ERP/QMS application - that is their labor burden costs of employees having to use the tool -- because inefficient application user interfaces cost A LOT of time over a year....decision-makers should as for a good metric to be able to gauge whether efficiency improvements are being made year after year in exchange for their increasing subscription costs.
  • It sure seems like there is _A_LOT_ of relatively 'low hanging fruit' easy improvements that can be made to the Area UI which would significantly improve daily user's satisfaction with the product. ...but over the years, it has not felt like Arena PLM and QMS was very interested in addressing issues, fixing bugs, and improving the UI once customers became locked in with a $$$$subscription. :-/
  • There are more issues I could add and I've compiled a list of relatively simple improvements which I've validated with other colleagues using Arena PLM and QMS in other, larger companies; so, I know most many would benefit and that it's not a list of niche complaints specific to our usage. I have shared the list with Arena PLM and QMS folks a few times over the years, but I suspect it comes down to the budget argument 'prove that these improvements will sell more subscriptions.' Well, I can say for sure that because we have seen so little improvement over the years, I an colleagues advise other companies to make a careful evaluation of all your options before deciding on Arena PLM and QMS.
  • We have no data metrics to measure such impacts due directly to the Arena service. But it is convenient that we can trust the data is secure & accessible & revision controlled, even if the daily & frequent personal user experience (UX) leaves much to be desired.
  • Price
  • Product Reputation
There was a close prior business relationship with a key executive of Arena PLM and QMS and our company was offered introductory pricing that was very compelling in comparison to the costs of overhauling our self-evolved database system that was currently in use.
Implementation was a tremendous job - but no more so than was to be reasonably expected. As far as I know, it was implemented on schedule. Unfortunately, due to some implementation decisions, we lost some significant resolution granularity of our 'smart' part numbering system, and some some the class lists in Arena PLM and QMS could use more self-explanatory wording, but that is on the implementation team and not a fault of the product. There was and remains however, a problem with the link between Arena PLM and xTuple MRP/ERP which is frustrating because we paid a lot for a fully functional connection but the problems were never resolved. :-\

Do you think Arena PLM and QMS delivers good value for the price?

Not sure

Are you happy with Arena PLM and QMS's feature set?

No

Did Arena PLM and QMS live up to sales and marketing promises?

I wasn't involved with the selection/purchase process

Did implementation of Arena PLM and QMS go as expected?

I wasn't involved with the implementation phase

Would you buy Arena PLM and QMS again?

Yes

Arena PLM and QMS is ok if you need internet browser-based, login-from anywhere, cloud-backed-up PLM/QMS service for your company, AND you don't mind being locked into a per-user-account (no sharing accounts) subscription service with no commitments to receiving user interface efficiency or bug improvements (that just seems to be the nature of most IT subscription services). Your daily/annual usage needs to justify the subscription price and your willingness to hand over your entire data system handling to a subscription service. It certainly is nice for some companies. If you're a very small company; you might want to go with lower cost, more manually maintained & administrated systems.