Fieldglass for External Invoicing
March 21, 2018

Fieldglass for External Invoicing

Kyle Moninger | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source

Overall Satisfaction with Fieldglass VMS

I am currently using Fieldglass as an invoicing system for projects completed with third-party publishing companies. We adopted this system across the entire organization in an effort to simplify and streamline our invoicing process. Prior to this adoption, we had an inconsistent process that relied on bouncing Excel sheets back and forth from payers and payees but the Fieldglass system has modernized that process.
  • Organized statements of work show the payee which projects they are working on and which are approved for payment
  • Good accountability system that updates in real time and has organized channels of approval
  • Simple approval process brings up what items need to be reviewed and approved with a click of a button
  • Interface is a bit confusing at times and offers more than we need
  • High-learning curve for most users
  • It has streamlined our payment process immensely and modernized our external partner network
  • It has reduced the time spent reviewing projects and contracted work by having it all organized in one place
  • It has effectively delegated the different tasks of approval, payment, and review to the appropriate individuals in an automated process
Like I said in a previous question, we did not use a previous system before Fieldglass VMS. Our process was simply emailing a master Excel spreadsheet with a list of projects, contractors, approvers, and payments. While this worked on a small scale, our external partners and contracted jobs grew and this process became cumbersome. We saw the need to streamline our payment process and Fieldglass offered us the solution.
I think Fieldglass is perfect for situations in which payments are contracted out, or paid on a project-completion basis. As in our situation, its perfect to organize extra external projects that are ongoing. Dates and timelines for approval and payment are easily seen, calculated, and approved.

It would not be ideal for a regular payroll scenario as most employees would feel burdened by reporting their time on a regular basis. It would also put a unnecessary task of individual approval processing on the payer.