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Prophix tackles the Quickbooks Reporting issues
Updated January 29, 2019

Prophix tackles the Quickbooks Reporting issues

Joel DeGroat | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User

Overall Satisfaction with Prophix

Prophix is being used as a reporting tool, we use it to pull data from QuickBooks into the financial tools that allow us to budget and compare actuals as well as forecast. We are currently growing our experience to include more users and expanding from QuickBooks to other financial software. Prophix will allow us to this seamlessly.
  • Financial Reporting
  • Budgeting
  • Forecasting
  • What-if sceanrios
  • Clearer explanation of how to integrate Statistical Accounts
  • Positive ROI, eliminated countless hours on Excel based financial reports, budgets and forecasts.
Our main financial software as of now is QuickBooks, Prophix is the only software we found that would quickly and easily pull the data from QuickBooks including different QuickBooks databases and cross-reference to other third party in-house solutions we were using.
This is extremely important to us because our executive team is often travelling so they need to see the information in both scenaios.
We have had a few support calls and each one was resolved quickly and professionally.
Both products had issues with QuickBooks.
Prophix works well by pulling data from any source including QuickBooks and is capable of combining and re-sorting the data into very useful reports; the reports are user adaptable as the business changes.

Prophix Feature Ratings

10.0
Long-term financial planning
10
Financial budgeting
10
Forecasting
10
Scenario modeling
10
Management reporting
10
10.0
Financial data consolidation
10
Journal entries and reports
Not Rated
Multi-currency management
Not Rated
Intercompany Eliminations
Not Rated
Minority Ownership
Not Rated
Local and consolidated reporting
10
Detailed Audit Trails
Not Rated
10.0
Financial Statement Reporting
10
Management Reporting
10
Excel-based Reporting
10
Automated board and financial reporting
10
10.0
Personalized dashboards
10
Color-coded scorecards
10
KPIs
10
Cost and profitability analysis
10
Key Performance Indicator setting
10
Benchmarking with external data
10
10.0
Flat file integration
Not Rated
Excel data integration
Not Rated
Direct links to 3rd-party data sources
10
BI Standard Reporting ()
Not Rated
Ad-hoc Reporting ()
Not Rated
Report Output and Scheduling ()
Not Rated
Data Discovery and Visualization ()
Not Rated
Access Control and Security ()
Not Rated
Mobile Capabilities ()
Not Rated

Using Prophix

Our executive team and business leaders and staff have benefited from having data much quicker and being to anticipate issues to resolve. It is amazing to have data load and refresh when we need it especially when comparing actuals to prior month year, budget and forecast
Our company has several business lines with similar position so it is fantastic not only to segregate out results from a business line prospective but also from a positional prespective, A prime example would be our Business Development Consultant costs and revenues in one division compared to the same in another has really enabled us to develop better and more effective work practices.
16 - We have accounting, our executive team and the leaders for our business lines as well as the support staff in those lines that use the software.
1 - Currently our controller is our in-house support person that uses prophix. Our main use of Prophix is pulling accounting and statiscal data from our accounting software and our controller is best suited to fullfill that role.

Integrating Prophix

Very impressed with the training to understand so we can create reports ourselves and understand the ones created
  • Great Plains
The depth of integration was a large project for us being a small office with a small team, however the training was excellent and we were able to walk though at our own pace to develop an insightful understanding
  • We will likely look into integrating with a Fee Management tool
Integration with our fee management tool will be supported by the vendor
  • File import/export
  • API (e.g. SOAP or REST)
None

Using Prophix

It has been used by our employees with very little training, adaptation was instant
ProsCons
Like to use
Relatively simple
Easy to use
Technical support not required
Well integrated
Consistent
Quick to learn
Convenient
Feel confident using
Familiar
None
  • Data refresh
  • Budgeting
  • Forecasting
  • None
Yes - It works really well on the iPhone

Prophix Reliability

The question of scalability was a due diligence question in looking at this software as a main concern, Prophix provided ways in looking at scalability that we didn't even consider
We have never had an issue with prophix availability
No speed issues on our internal network or the mobile app.

Relationship with Prophix Software

Really took the time to look at our operations and very quickly understood our business and concerns
Excellent flow from sale
Quick Training and turn around
None

Prophix Support

ProsCons
Quick Resolution
Good followup
Knowledgeable team
Problems get solved
Kept well informed
No escalation required
Immediate help available
Support understands my problem
Support cares about my success
Quick Initial Response
None
Yes - We pay the additional support because we are always finding alternative ways to do and improve processes
Prophix was able to reset our training and roll-out after an extended period of staff turnover and inactivity as if we have always been active

Prophix Training

  • Online training
  • In-person training
Very knowledgeable techs
Very knowledgeable techs
Very easy system to continue learning from after initial training

Upgrading Prophix

Yes - Fantastic with no down time
  • Easier screen access
  • Better report organization
  • More streamlined interface
  • Better report organization

Evaluating Prophix and Competitors

  • Price
  • Product Features
  • Product Usability
  • Positive Sales Experience with the Vendor
Positive sales experience really demonstrating well the usability and features of the product
We would use the same process

Prophix Implementation

None, we had no issues with implementation
  • Implemented in-house
Change management was minimal
  • We had no issues the implementation was excellent

Configuring Prophix

Just right
For accounting purposes, have a clear understanding of your chart of accounts and what reports you would like to have
Some - we have done small customizations to the interface
No - we have not done any custom code
Made use of the customized Dashboards