Simple works best (and happiest!) for me: Todoist
May 13, 2021
Simple works best (and happiest!) for me: Todoist
Score 9 out of 10
Vetted Review
Verified User
Overall Satisfaction with Todoist: To-Do List & Task Manager
As an independent contractor, I use it for business task management for several clients and volunteer activities. Currently, I use the free plan, which is very robust for my needs. Currently, I do not use Todoist in a shared capacity.
- Free plan offers two viewing options and 4 color themes; paid plans offer more
- Can integrate with Google Calendar, IFTTT, and Zapier apps
- Viewing format is pretty uncomplicated, including sidebar, easy on the eyes
- Importable and exportable data, emails
- Optional beta testing opportunities (can opt in/opt out at any time)
- Windows emojis can be added with text, but I found that out indirectly when looking at updated features in Todoist help articles. If you are reading about this for the first time, if you are a Windows10 user, click the Windows key plus the period key at [the] insertion point in [the] text to access emojis.
- Moving from subtasks to creating new tasks seems to be somewhat cumbersome.
- I know I'm a free plan user, but it would be more fun to have more themes available for both the free plan and the paid plans.
- Simple task and sub-task management; newer features added include adding comments (either direct or by email, I like the direct comment feature better).
- Choice of board format, or simple radio button format. I like the radio button format better.
- A good project management tool for daily completing/recycling my customers' project line items--time to value.
- Incomplete items stay on the list where I can see them and reschedule easily if needed--time to value.
- Built-in completion metrics for reviewing project completion success--time to value, and indirectly, customer satisfaction.
I like Todoist better than Asana, Slack, and Boardable, but it may be simply because I don't use Todoist as a shared SaaS. Airtable serves a different main function (project management database), but inherent in it is the possibility of a large shared to-do list. Both Asana and Slack can become runaway trains for any size organization, especially if receiving multiple notifications via email and apps. Todoist is a much simpler platform. I appreciate that it is simple enough to be a single-user platform and still be very robust. Asana, Slack, and Boardable are multi-user by design, and not meant to function for single-use, but they can be. I find keeping track of multi-project anything in Slack is a big pain. There is also an issue of forward-facing information where it may be unneeded by everyone. Having given thought to synching apps through something like Zapier or ITTT to connect multiple platforms, it is a great idea for some, but I find simple use of simple platforms keeps my business life fairly well sorted out.
Do you think Todoist delivers good value for the price?
Yes
Are you happy with Todoist's feature set?
Yes
Did Todoist live up to sales and marketing promises?
Yes
Did implementation of Todoist go as expected?
Yes
Would you buy Todoist again?
Yes
Using Todoist: To-Do List & Task Manager
| Pros | Cons |
|---|---|
Like to use Relatively simple Easy to use Technical support not required Well integrated Consistent Quick to learn Feel confident using Familiar | Cumbersome |
- Choosing themes and project colors
- Scheduling
- Settings
- Completed items can either be seen with strikethroughs or autofiled into a history review
- Moving from subtasks to main list of tasks or creating a new main task in a single move, but it's just a minor inconvenience, not too cumbersome.
Yes - Syncs well.