Web and Video Conferencing Software

Best Web and Video Conferencing Software include:

Zoom, BlueJeans, UberConference, Cisco Webex Meetings, Join.me, GoToMeeting, Skype, Adobe Connect, and Lifesize Video Conferencing.

Web and Video Conferencing Software TrustMap

TrustMaps are two-dimensional charts that compare products based on trScore and research frequency by prospective buyers. Products must have 25 or more ratings to appear on this TrustMap.

Web and Video Conferencing Software Overview

What is Web Conferencing Software?

Web conferencing software allows participants to conduct or attend meetings via the internet. This is also known as online meeting software or sometimes simply video conferencing itself. It enables remote meetings based on VoIP, online video, instant messaging, file sharing, and screen sharing.

Web and video conferencing tools have become fundamental to how many organizations conduct business. The software enables remote employees, customers, and partners to connect easily and often. Specific uses for web conferencing software include:
  • Presentations or webinars
  • Conference calls
  • Video meetings with multiple participants
  • Running product demos and training
  • 1-on-1 meetings with remote employees
  • Face-to-face customer support
The top three benefits of using web and video conferencing software are:
  • Enhanced communications
  • Reduced travel costs
  • Increased efficiency

Web and Video Conferencing Features & Capabilities

Audio and video quality

Web conferencing software should facilitate audio calls and video conferencing. The quality of audio and video is a key factor to consider. Buyers should also consider the bandwidth usage of the software.

Screen sharing

Meeting presenters should be able to share their screens with participants.

Online meetings

Web conferencing software allows users to schedule meetings or initiate impromptu meetings. Participants should be able to easily join meetings—and mute themselves. The ability to record meetings (and save or download recordings) is offered by some, but not all vendors. Buyers should investigate to make sure meeting recordings meet their needs.


Many web conferencing software products include collaboration features such as live chat, audience polling, Q&A, and file sharing.


Enterprises and companies in highly regulated industries will need enhanced security. Security features include user authentication, permissions, and confidential attendee lists.


Some web conferencing software products offer a mobile app. This allows easy access to video meetings from a mobile device or tablet. Others allow users to call in from mobile devices (audio-only), or join meetings from a mobile-friendly web link.

Other features include:

  • Slideshow presentations
  • Meeting scheduling and recording
  • Live chatting
  • Audience interaction features
  • File sharing

Web and Video Conferencing Software Comparison

To compare different web and video conferencing solutions, consider these factors for each product offering:

High-Quality Audio & Video
Audio and video quality is of the utmost importance to web conferencing software. Users want to feel like they’re having authentic face-to-face conversations with other participants, and quality video is a major component of that. Beyond the quality of your webcam or microphone, the software itself can feature tools that enhance the overall quality of your experience such as noise cancellation, auto-mute for non-speaking participants, and settings adjustments for users with low bandwidth.

Screen Sharing
Screen sharing allows users to display their screen with other meeting participants. As online meetings become more collaborative, this is a must-have feature for most buyers. Screen sharing must not only be high quality, but easy to toggle on and off as well. The option of having multiple participants sharing their screen at once is also gaining steam, but not every tool on the market offers this feature. If this is important to your team, be sure to confirm that your preferred tool has this feature before subscribing.

Multi-Device Support
People lead busy lives, so web conferencing software has evolved to keep up with the ever-changing ways in which employees engage with their work. Users want to be able to quickly and easily dial-in to meetings not only from their desktop computers, but from laptops, mobile phones, and tablets. Having web conference software with sophisticated mobile application features are a must for many companies. Additionally, for ease-of-use, mobile versions of web conferencing software should compliment the desktop versions and be as congruent as possible to ease implementation and access to meetings for guest users.

Easy-to-Use Interface
Ease of use is essential for online meetings to run without a hitch. Participants need to be able to easily—and quickly—join meetings whether they’re in an office or on the go. Not only that, but for hosts, setting up meetings and managing them must be a simple process as well. A well-designed user interface is key because it facilitates collaboration between participants and ensures that they are engaged. No one wants to spend several minutes figuring out where the “mute” button is or awkwardly fumbling to hang up a call.

Chat is now ubiquitous, from text messaging to private messages across social media platforms. Web conference participants also want to be able to communicate via text during online meetings. In-meeting chat features are designed not only for note-taking, but for quietly conveying information to the host and other participants without interrupting the flow of the meeting, especially during Q&A sessions. Chat features also allow participants to communicate before and after the meeting, and act as an additional means of collaboration.

Meeting Recording
The reality of online meetings is that not everyone can always participate. This is where meeting recordings come in handy. Ideally, users would have access to unlimited recording, but many web conferencing tools limit the amount of meetings than can be recorded and stored based on file size. Some vendors may limit the number of minutes in a meeting that can be recorded, or limit the available editing features. When searching for web conferencing software, buyers should be mindful of just how often they’d like to record meetings, and if they will need to make extensive edits.

Start a Web and Video Conferencing software comparison

Web Conferencing vs. Video Conferencing

Web conferencing traditionally referred to “one-to-many” interactions. This included presentations, training, and webinars. Individuals could participate via chat or “hand-raising” but the presenter was the key communicator. In contrast, video conferencing traditionally referred to face-to-face interactions between equal participants, typically two people or a small group.

This line between web conferencing software and video conferencing software is blurring. Web conferencing no longer refers just to calls with a single presenter. The term now includes group discussions, 1:1 meetings, and video calls. Most online meeting vendors offer both traditional web conferencing features (e.g., screen sharing, presentations to large groups, meeting moderation) and traditional video conferencing features (e.g., two-way video and audio). The meaning of "video conferencing" has also expanded so that now one can use web conferencing and video conferencing fairly interchangeably and research the same software.

Pricing Information

Free Web and Video Conferencing Software

There are many free web or video conferencing software options available. Some are personal tools, like Skype and Google Hangouts. Others are focused on small businesses, including AnyMeeting, MeetingBurner, Join.me, and Zoom.

Free web conferencing software (and free tiers of paid products) may have some limitations. This includes lower video/audio quality, fewer features, and restrictions on the size of meetings, for example. Paid products typically have more features and better performance and security compared to free web conferencing software. But they can be cost-prohibitive for smaller companies, especially if online meetings are only needed now and then by a few individuals.

Paid Web and Video Conferencing Software

For paid plans, web conferencing software is usually priced per seat by the number of meeting participants and included features. Prices start as low as $15/mo. per host for up to 100 participants, as with the Zoom Pro plan. For enterprise-wide web conferencing software, prices can run into thousands of dollars per month. This includes multiple hosts, virtual meeting rooms, integrations, security & administration, enhanced support, and more.

More Resources

Web and Video Conferencing Products

(1-15 of 90) Sorted by Most Reviews

grptalk is a mobile and web app which the vendor states can connect 10-1000 people to the same conference call in 30 seconds. It enables ‘instant conferencing’ on your phone, and provides hosts complete conference control. Benefits: Host Large ConferencesConnect to 3 -1000+ participants instantly. …
TelebuJoin is an online cloud meeting platform that helps users connect, discuss & build relationships from anywhere, on the go. Join offers you the ability to Video Conference, Host Webinars & Broadcast events. Video Conferencing FeaturesClick to JoinNo Downloads required for host or partic…
OfficeSuite UC (formerly Broadview)
OfficeSuite UC is a cloud--based unified communications system with features like high-definition video conferencing, VoIP, and online faxing. It was acquired by Windstream when the company acquired Broadview in 2017.
Biba is a communications platform that implements features such as online meetings, video conferencing, and business chat.
Grouputer is a collaboration and meeting management platform for both face-to-face and web meetings.
Speakeasy is a conferencing and browser-based screen sharing solution that includes Salesforce integration. This tool is designed to help organizations run engaging sales calls, end manual data entry, and stay on top of their sales pipeline. With Speakeasy, sales teams can automate sales data entry…
CenturyLink Unified Communications & Collaboration Solutions
CenturyLink® Unified Communications and Collaboration (UC&C) combine adaptive networking with a complete portfolio of technologies on a secure global network with end-to-end support. The UC&C portfolio includes cloud, hosted, and fully managed services built on best-in-class applications tha…
TrueConf Server
TrueConf Server is a powerful, high-quality and highly secured video conferencing software server. It is specially designed to work with up to 250 participants in a multipoint conference over LAN or VPN networks. TrueConf Server requires no hardware and includes client applications for all popular p…
Ilinic is an online meeting and collaboration platform with additional capabilities for online event management and online training through virtual classrooms for medium to enterprises-sized companies. It was acquired by BroadSoft, which in turn was acquired by Cisco in 2017.
Cisco Meeting Server
Cisco Meeting Server is a conferencing solution for allowing the user to setup a conference any time using a wide range of Cisco and Jabber devices, and third-party solutions (e.g. Skype for Business) or WebRTC enabled browsers and apps.
Interactive video meetings: Create persistent video rooms for clients and keep track of all content and communication in one single place. All notes, documents and meeting recordings remain available in this virtual meeting room. Users can share a screen to guide clients. Make notes in Vectera with …
maaiiconnect is an all-in-one customer engagement and team collaboration platform supporting B2B and B2C with combined telecom and digital channels. With voice and video calls, and dynamic chat, maaiiconnect aims helps businesses elevate customer experience, boost team productivity and grow sales. W…
AT&T Connect
9 ratings
0 reviews
AT&T Connect offers real-time unified conferencing and web meetings.
Zoho Meeting
11 ratings
0 reviews
Zoho Meeting is a web-based online meeting solution.
LotusLive Engage
LotusLive Engage is IBM's video conferencing and survey building platform with a dynamic dashboard and project management capabilities.

Frequently Asked Questions

What is web conferencing software?

Web conferencing software allows participants to host or attend meetings via the internet. It is also referred to as online meeting software or video conferencing software.

What is the difference between webinar and web conferencing software?

The biggest difference between webinar and web conferencing software is size. Webinar software is best for larger group meetings or online events with large audiences of hundreds or sometimes thousands of participants. Web and video conferencing platforms shine brightest when used for sharing ideas and making decisions between remote stakeholders.

What are key features of web and video conferencing software?

A recent TrustRadius survey of 180+ web conferencing users found that these are the top 5 features to keep in mind when looking for a new web and video conferencing platform:

  1. Screen Sharing
  2. Multi-Device Support
  3. Easy-to-Use Interface
  4. Chat
  5. Meeting Recording

How can web conferences help businesses?

Web conferencing software is an essential communications tool from which organizations of all sizes can benefit. It helps users meet with clients, customers, and remote employees via the internet using computers, as well as mobile devices like phones and tablets. The highest quality conferencing software will support one-on-one meetings, as well as groups of more than three participants.

How much does web and video conferencing software cost?

There are many free web and video conferencing options available. Some are personal tools while others are focused on small businesses. For paid plans, web and video conferencing software is usually priced per seat by the number of meeting participants and included features. For enterprise-wide web and video conferencing software, prices can run into thousands of dollars per month.