Name: a.suite
Author: ARDESIA

Customer Engagement

Help Desk

Web and Video Conferencing

Customer Support

Continuous Integration

Development

Online Proctoring Software

Education

Association Management

Business Intelligence (BI)

Collaboration

Contract Analysis

Data Analytics  and BI Services

Document Generation

File Sync

Enterprise

Accounting

Trust Management

Finance and Accounting

Applicant Tracking

Corporate Learning Management

Corporate Volunteering

HR Management

Payroll

Recruitment Agency

Succession Planning

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

AIOps

API Design

Asset Tokenization

Cloud Storage

Container Management

DevOps

Disk Based Backup

Fraud Detection

Hadoop-Related

Integrated Development Environment (IDE)

Integration Platform as a Service (iPaaS)

Managed Private Cloud

Network Access Control (NAC)

Network Performance Monitoring

Relational Database Management Systems

Requirements Management

SSL Certificate

Tower Servers

Information Technology

A/B Testing

Ad Serving & Retargeting

All-in-One Marketing

Content Management

Content Marketing

Customer Loyalty Program

Digital Experience Platforms (DXP)

Email Marketing

Location Intelligence

Marketing Automation

Personalization Engines

Product Management

Social Media Management

Survey & Forms Building

Web Analytics

Marketing

AI Meeting Assistants

Email Signature

Project Management

Task Management

Professional Services

Customer Relationship Management (CRM)

Sales

Cloud Access Security Brokers

Data Loss Prevention

User and Entity Behavior Analytics (UEBA)

Security

Automotive

Catering

Church Management

Estate Planning

Hotel Management

Insurance Claims Management

Law Practice Management

Multiple Listing Service (MLS)

Vertical-Specific

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Priority Matrix

Appfluence

eMeetingsOnline

ReportsNow

Crowdtap

FastPIPE

FastEST, Inc.

AspenOne Supply Chain Management

Aspen Technology

Azurepath

Azurepath, LLC.

Screenful

Screenful Oy

Aras PLM

Aras Corporation

Frosmo

Frosmo Ltd

The a.suite, developed by Ardesia Srl, is a suite of software solutions designed to optimize and streamline document management processes for businesses. According to the vendor, it offers a range of tools and features that cater to small, medium, and large enterprises across various industries, including legal professionals, accounting and financial services, healthcare and medical institutions, government and public sector organizations, as well as manufacturing and production companies.

## Key Features

**Document Management**: According to the vendor, the a.suite allows businesses to streamline document management processes by digitizing and organizing documents in a centralized system. It offers advanced search functionalities for simplified document retrieval and search capabilities. Additionally, it enables version control and document collaboration for teams working on the same document.

**PEC Management**: The a.suite platform allows businesses to manage Posta Elettronica Certificata (PEC) directly, as per the vendor. It provides access to multiple PEC mailboxes from different providers in one place. The platform also offers customization of PEC templates and automates the sending of personalized documents to different recipients. Monitoring the status of PEC messages, including delivery and acceptance receipts, is also possible.

**Digital Archiving**: The a.suite helps ensure compliance with legal requirements for document retention and preservation, according to the vendor. It offers secure and organized archiving and storage of documents, preserving their legal validity and integrity over time. The platform also supports the implementation of document retention plans and schedules to manage the lifecycle of documents.

**Multichannel Communication and Postalization**: According to the vendor, the a.suite enables businesses to engage in multichannel communication with customers through various channels such as email, postal mail, and SMS. The platform automates the creation and delivery process of postal mail, including printing, enveloping, and postage. Tracking and monitoring the delivery status of postal mail is also supported.

**Document Authentication and Certification**: The a.suite provides features for ensuring document authenticity and integrity, according to the vendor. It offers digital signatures and timestamps for document authentication. The platform also supports the implementation of secure and trusted digital identity solutions. Additionally, it enables the certification and validation of documents through trusted third-party certification authorities.

**Electronic Invoicing**: The a.suite facilitates electronic invoicing processes in compliance with legal requirements, as per the vendor. It allows businesses to generate and send electronic invoices directly from the platform. Integration with existing accounting systems is also supported for seamless invoice management. Monitoring and tracking the status of invoices, including delivery and payment notifications, is possible.

**Coordinated Management of Business Correspondence**: The a.suite allows businesses to manage business correspondence across different channels while maintaining a coordinated image, according to the vendor. It enables the sending of large quantities of personalized documents for each customer and provides traceability for massive shipments. The platform aims to ensure the certainty of document reception by customers and reduce internal management costs associated with postalization.

**Centralized PEC Management**: The a.suite offers centralized management of Posta Elettronica Certificata (PEC), as per the vendor. It provides a secure and fast platform for sending and receiving documents. The platform ensures the reception of contracts sent to on-site agents and replaces fax communications with higher quality digital alternatives. Security is maintained through encryption and graphometric signature.

**Digital Document Management**: The a.suite enables the management of company documents in digital format, according to the vendor. It allows businesses to seize opportunities for instant contract signing and offers the use of digital tools like tablets, even without internet connection. The platform aims to ensure correct document completion and reduce the time required for back office processing. Geolocation and encryption features provide added security.

**Document Digitization**: The a.suite allows businesses to digitize documents, freeing up space in paper archives, as per the vendor. It speeds up document consultation through advanced metadata structuring and supports the digital transformation process for gaining a competitive advantage. The platform ensures document protection through customized access policies and offers the possibility of sending documents for substitute storage to guarantee their legal validity.

Standard

Pro Silver

Pro Gold

Pro Platinum

On-Premise

XWiki

DocuWare’s document management software delivers digital workflow and document control to boost productivity without the need for IT resources. Its cloud and on-premises products are presented as a best-fit solution for companies seeking to digitize, automate and transform key processes. DocuWare is headquartered in New Windsor, NY, and their solution is presented as a DCM, or lightweight ECM.

Base

Large Enterpriser

DocuWare

a.suite

Enterprise content management (ECM) is a set of tools and methods that allows a corporation, agency or organization to obtain, organize, store and deliver information crucial to its operation. The fundamental objectives of ECM are to streamline access, eliminate bottlenecks, optimize security, maintain integrity and minimize overhead.

According to the Association for Information and Image Management (AIIM), ECM can be broken down into five major components called capture, manage, store, preserve and deliver. The purpose of each component can be briefly defined as follows:

-Capture: Create, obtain and organize information.
-Manage: Process, modify and employ information.
-Store: Temporarily back up frequently changing information in the short term.
-Preserve: Back up infrequently changing information in the medium and long term.
-Deliver: Provide clients and end users with requested information.

ECM has become increasingly important and complex in recent years for a number of reasons. Financial fraud and data breaches -- and regulations designed to prevent them -- have made effective information governance essential. There are new sources of content, such as unstructured data from social networking websites. Enterprises also need to manage content effectively for integration with business intelligence/business analytics (BI/BA) applications that help them to use the available information to guide business decisions.

Enterprise Content Management

ARDESIA

Features related to managing business content and transactional content for enterprises.

Content capture & imaging

The system supports the digitization of content.

File sync, storage & archiving

Storage system for long-term preservation & retention of content in an organized fashion; foundational to the ECM.

Document management

Beyond capture, the ECM supports sharing, distributing, printing, faxing, etc.

Records management

Secure, policy-controlled and compliant storage, retrieval and production of records, transactional or otherwise.

Content search & retrieval

Helps users find the content they are looking for. Various methods for assistance include filters, tags, metadata, and the like.

Enterprise content collaboration

ECM support file and content sharing within the enterprise, or integrate with preferred collaboration software or modules. May also be referred to as social intranet.

Content publishing & creation

Supports the publishing of content to web pages or other avenues leading out of the enterprise.

Security, risk management & information governance

Security controls with rules, policies, and permissions defining and delimiting access to content and records. This is a core feature, and a necessity for enterprises.

Contract lifecycle management

ECM tools optimize business transactional processes where they can improve or automate the contract lifecycle  (e.g. Invoice Management, Proposals, etc.). This component is similar to the features provided by advanced contract management software.

Automated workflows

Automated workflows include contract management, invoice processing, etc.

Artificial intelligence

Artificial intelligence and natural language processing help automate document classification

Mobile support

Integration

Integration with 3rd-party systems like ERP, SCM, or CRM

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a.suite

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What is a.suite?