a.suite

The a.suite, developed by Ardesia Srl, is a suite of software solutions designed to optimize and streamline document management processes for businesses. According to the vendor, it offers a range of tools and features that cater to small, medium, and large enterprises across various industries, including legal professionals, accounting and financial services, healthcare and medical institutions, government and public sector organizations, as well as manufacturing and production companies.

Key Features

Document Management: According to the vendor, the a.suite allows businesses to streamline document management processes by digitizing and organizing documents in a centralized system. It offers advanced search functionalities for simplified document retrieval and search capabilities. Additionally, it enables version control and document collaboration for teams working on the same document.

PEC Management: The a.suite platform allows businesses to manage Posta Elettronica Certificata (PEC) directly, as per the vendor. It provides access to multiple PEC mailboxes from different providers in one place. The platform also offers customization of PEC templates and automates the sending of personalized documents to different recipients. Monitoring the status of PEC messages, including delivery and acceptance receipts, is also possible.

Digital Archiving: The a.suite helps ensure compliance with legal requirements for document retention and preservation, according to the vendor. It offers secure and organized archiving and storage of documents, preserving their legal validity and integrity over time. The platform also supports the implementation of document retention plans and schedules to manage the lifecycle of documents.

Multichannel Communication and Postalization: According to the vendor, the a.suite enables businesses to engage in multichannel communication with customers through various channels such as email, postal mail, and SMS. The platform automates the creation and delivery process of postal mail, including printing, enveloping, and postage. Tracking and monitoring the delivery status of postal mail is also supported.

Document Authentication and Certification: The a.suite provides features for ensuring document authenticity and integrity, according to the vendor. It offers digital signatures and timestamps for document authentication. The platform also supports the implementation of secure and trusted digital identity solutions. Additionally, it enables the certification and validation of documents through trusted third-party certification authorities.

Electronic Invoicing: The a.suite facilitates electronic invoicing processes in compliance with legal requirements, as per the vendor. It allows businesses to generate and send electronic invoices directly from the platform. Integration with existing accounting systems is also supported for seamless invoice management. Monitoring and tracking the status of invoices, including delivery and payment notifications, is possible.

Coordinated Management of Business Correspondence: The a.suite allows businesses to manage business correspondence across different channels while maintaining a coordinated image, according to the vendor. It enables the sending of large quantities of personalized documents for each customer and provides traceability for massive shipments. The platform aims to ensure the certainty of document reception by customers and reduce internal management costs associated with postalization.

Centralized PEC Management: The a.suite offers centralized management of Posta Elettronica Certificata (PEC), as per the vendor. It provides a secure and fast platform for sending and receiving documents. The platform ensures the reception of contracts sent to on-site agents and replaces fax communications with higher quality digital alternatives. Security is maintained through encryption and graphometric signature.

Digital Document Management: The a.suite enables the management of company documents in digital format, according to the vendor. It allows businesses to seize opportunities for instant contract signing and offers the use of digital tools like tablets, even without internet connection. The platform aims to ensure correct document completion and reduce the time required for back office processing. Geolocation and encryption features provide added security.

Document Digitization: The a.suite allows businesses to digitize documents, freeing up space in paper archives, as per the vendor. It speeds up document consultation through advanced metadata structuring and supports the digital transformation process for gaining a competitive advantage. The platform ensures document protection through customized access policies and offers the possibility of sending documents for substitute storage to guarantee their legal validity.