Pros and Cons of Acctivate Inventory Management 2024

Name: 5 Ways to Overcome Big Challenges Facing Small Business - Acctivate Inventory for QuickBooks
Uploaded: 2023-06-26T19:37:58.000Z
Duration: 2 min 10 s
Description: Five ways small businesses can overcome some common challenges

Starting at $7,995 one-time fee

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Overview

What is Acctivate Inventory Management?

Acctivate is a real-time inventory management and high-volume, multi-channel order fulfillment solution for growing small to midsized distributors, manufacturers, and online retailers using QuickBooks.

Affordable, user friendly software that integrates well with QuickBooks

Rating: 7 out of 10

August 2, 2023

Vetted ReviewVerified User

Good solid inventory and accounting software that integrates well with QuickBooks. Affordable option for small to mid-size companies who are looking for an inventory system wi...

Verified user

Manager

3 years of experience

Solid affordable program

Rating: 9 out of 10

July 21, 2023

Vetted ReviewVerified User

We have used Acctivate for over a year to process our website and wholesale orders. Our company averages over 200 orders a day. The program is very easy to use and integrates ...

Verified user

Manager

1 year of experience

Overpromised and Underdelivered

Rating: 1 out of 10

March 22, 2022

IncentivizedVetted ReviewVerified User

Short story - the program works for your inventory tracking needs... kind of... Long story - the company overpromises, oversells on products that don't work and really aren't...

Verified user

Vice-President

1 year of experience

Old and Clunky

Rating: 3 out of 10

July 4, 2021

IncentivizedVetted ReviewVerified User

Our company uses Acctivate for sales, PO, transfers, and product tracking. It is used across the whole organization. It addresses our needs to track all business.

Michael Searles

Employee - Quality Assurance

Contact Specialist

Parametrics Medical

1 year of experience

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Pricing

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Starter

$9,995

On Premise

one-time fee

Pro

$17,995

On Premise

one-time fee

Enterprise

$28,995

On Premise

one-time fee

Entry-level set up fee?

$2,000 one-time fee
Required

For the latest information on pricing, visithttps://acctivate.com/pricing/

Offerings

Free Trial
Free/Freemium Version
Premium Consulting/Integration Services

Starting price (does not include set up fee)

$7,995 one-time fee

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Product Details

About
Integrations
Competitors
Tech Details
FAQs

What is Acctivate Inventory Management?

Inventory & Business Management to Solve SMB Growing Pains
Built for growing small to midsized distributors, manufacturers, and online retailers using QuickBooks, Acctivate Software is a real-time inventory management & high volume order fulfillment solution that helps businesses focus on growth without operational limitations.

Acctivate enables companies to keep QuickBooks for financial management and extend its capabilities via a direct two-way sync with Acctivate.

Acctivate + QuickBooks delivers the following and more to optimize business operations:

Real-time inventory visibility and tracking
Inventory replenishment
Multi-warehousing + multiple location control
Multi-channel sales order management & fulfillment
EDI transaction support
eCommerce integration
Barcoding
Landed cost
Lot & serial number traceability

Acctivate Inventory Management Features

Show Unsupported Features

Inventory Management Features

Supported: Inventory tracking
Supported: Automatic reordering
Supported: Location management
Supported: Serial number and batch tracking
Supported: Barcode scanning
Supported: Reporting and analytics
Supported: Fulfillment
Supported: Backorder management
Supported: Returns management
Supported: Bill of materials management
Supported: Item kitting
Supported: Invoicing
Supported: Forecasting
Supported: Accounting integration

Additional Features

Supported: Landed Cost

Acctivate Inventory Management Screenshots

Screenshot of Acctivate Sales Order Entry

Screenshot of Acctivate Sales Order Manager

Acctivate Inventory Management Video

Five ways small businesses can overcome some common challenges

Acctivate Inventory Management Integrations

Acctivate Inventory Management Competitors

Acctivate Inventory Management Technical Details

Deployment Types	On-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating Systems	Windows
Mobile Application	Android
Supported Countries	United States, Canada
Supported Languages	English

Frequently Asked Questions

Acctivate Inventory Management starts at $7995.

Advancepro Inventory Management and DEAR Systems, by Cin7 are common alternatives for Acctivate Inventory Management.

The most common users of Acctivate Inventory Management are from Small Businesses (1-50 employees).

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Comparisons

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Reviews and Ratings

(11)

June 5th 2024

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Business Problems Solved
Pros
Cons
Recommendations

Acctivate, a robust inventory management software, has proven to be a valuable tool for users across various industries. This software has helped businesses efficiently manage and track their inventory, resulting in improved organization and accurate stock levels. Users have praised Acctivate for its seamless integration with QuickBooks, allowing for streamlined inventory management and order processing. The software's customizable features have been especially appreciated, as users can tailor the system to meet their specific needs and create custom reports.

Acctivate's impact on warehouse organization and employee onboarding cannot be understated. With this software, new employees find it easier to understand inventory systems, while existing staff benefit from streamlined internal processes that reduce paperwork and increase overall efficiency. Businesses also value Acctivate's real-time visibility into inventory levels and locations, providing a comprehensive view of product availability. The software's ability to manage sales data and provide accurate order history is another advantage highlighted by satisfied users. Furthermore, Acctivate facilitates smooth billing processes and seamless exporting to accounting programs, simplifying financial operations for businesses.

For manufacturers, Acctivate offers a comprehensive platform that integrates with QuickBooks and provides crucial functionalities like tracking related transactions, managing perishable products, and improving inventory accuracy. The software's ability to allocate inventory on an order-by-order basis and reserve stock has significantly improved fulfillment rates. Additionally, Acctivate supports lot number tracking for products and raw materials, enhancing traceability in manufacturing processes.

E-commerce businesses also find value in Acctivate as it seamlessly lists products on platforms like Amazon. By providing real-time access to warehouse inventory and work in progress, the software saves time and improves workflow efficiency. Moreover, Acctivate allows for customized reporting on kitted inventory, enabling better sales and inventory management.

Overall, Acctivate has proven to be a versatile solution that effectively addresses various challenges faced by businesses. It simplifies inventory management, streamlines order processing, enhances communication with customers and vendors, and provides valuable insights for making informed business decisions.

Wide range of features and functionalities: Users appreciate the extensive range of features and functionalities offered by Acctivate for efficient inventory management, including stock control, order management, purchasing, and tracking. Some users find the ability to have multiple warehouses for inventory management especially valuable.

Seamless integration with QuickBooks: The integration with QuickBooks is seamless, providing a synchronized and streamlined solution for inventory management and financial operations. Several users have mentioned that they find this integration valuable in their daily operations.

Highly customizable: Users find the ability to customize Acctivate to fit their specific business needs very valuable. They can easily configure fields, reports, and workflows to adapt to different industries and workflows. Many reviewers have praised this high level of customization available in the software.

Challenging Implementation and Learning Curve: Some users have mentioned that implementing and learning Acctivate can be difficult, indicating a steep learning curve. They have expressed the need for more intuitive onboarding processes and comprehensive training resources to overcome this challenge.

Lacking Reporting Features: Users have reported that the reporting features in Acctivate are limited in functionality. They feel that there is a lack of options for generating detailed and customized reports specific to their business needs.

Issues with Updates and Microsoft Errors: Users, especially those from larger companies dealing with complex calculations, have encountered issues with updates in Acctivate. These problems often involve compatibility errors with Microsoft systems, causing disruptions in workflow and requiring additional troubleshooting efforts to resolve them.

Users of Acctivate commonly recommend the following:

Ensure compatibility with your business and industry: It is highly recommended to make sure that the Acctivate system is compatible with your specific business requirements and industry standards. This will ensure that the software can effectively meet your needs and streamline operations.
Utilize excellent customer support: Users have praised Acctivate's top-notch customer service and knowledgeable support team. It is highly recommended to take advantage of this resource for any questions, troubleshooting, or assistance needed during the implementation process and ongoing usage.
Consider additional resources for implementation: Some users suggest engaging Mendelson consulting for a smooth and efficient implementation of Acctivate. Additionally, having someone on staff who is computer-savvy can be beneficial in explaining and troubleshooting any difficulties that may arise while using the software.

These recommendations emphasize the importance of compatibility assessment, leveraging customer support, and considering external expertise for a successful experience with Acctivate.

Reviews

(1-4 of 4)

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Affordable, user friendly software that integrates well with QuickBooks

Rating: 7 out of 10

August 02, 2023

Verified User

Vetted Review

Verified User

3 years of experience

Use Cases and Deployment Scope

Good solid inventory and accounting software that integrates well with QuickBooks. Affordable option for small to mid-size companies who are looking for an inventory system with good customer history and reporting capabilities.

Pros and Cons

Actionable inventory control, analysis and management
Solid customer history and report capabilities
Efficient purchasing and reordering module

Likelihood to Recommend

Works well for QuickBooks users who want to expand upon their current software limitation. Less suited for a company that is not operating out of QuickBooks.

Most Important Features

Inventory Insights and Reporting
Customer history and sales tracking

Acctivate Inventory Management Feature Ratings

Inventory Management (14)

55.71428571428571%

5.6

Inventory tracking: 60%
6.0
Automatic reordering: 50%
5.0
Location management: 80%
8.0
Serial number and batch tracking: 50%
5.0
Barcode scanning: N/A
N/A
Reporting and analytics: 60%
6.0
Fulfillment: 70%
7.0
Backorder management: 50%
5.0
Returns management: 60%
6.0
Bill of materials management: 70%
7.0
Item kitting: 30%
3.0
Invoicing: 70%
7.0
Forecasting: 50%
5.0
Accounting integration: 80%
8.0

Return on Investment

Positive impact on being able to forecast and analyze our inventory
Keeps adequate customer history and customer files with space for special details
Automatic re-ordering and purchase order generation is effective

Alternatives Considered

Sage 100 and QuickBooks Desktop Pro

Better history, inventory control and PO re-ordering capabilities than the old Sage100 and Mas90 software.

Solid affordable program

Rating: 9 out of 10

July 21, 2023

Verified User

Vetted Review

Verified User

1 year of experience

Use Cases and Deployment Scope

We have used Acctivate for over a year to process our website and wholesale orders. Our company averages over 200 orders a day. The program is very easy to use and integrates well with QuickBooks and our Shopify website. We utilize the scan feature for filling our orders.

Pros and Cons

Integration with website and QuickBooks
Staging of orders
Showing dollar totals for each stage

Likelihood to Recommend

Acctivate is well suited for small to mid-sized businesses. It can grow with a company. It does not have cloud capability. A solid program that gets the job done well.

Most Important Features

Integration
Order processing and staging

Acctivate Inventory Management Feature Ratings

Inventory Management (16)

68.75%

6.9

Inventory tracking: 100%
10.0
Automatic reordering: 80%
8.0
Location management: N/A
N/A
Serial number and batch tracking: N/A
N/A
Barcode scanning: 70%
7.0
Automation rules: N/A
N/A
Reporting and analytics: 90%
9.0
Fulfillment: 100%
10.0
Backorder management: 90%
9.0
Returns management: 80%
8.0
Bill of materials management: 100%
10.0
Item kitting: 100%
10.0
Invoicing: 100%
10.0
Forecasting: 90%
9.0
Accounting integration: 100%
10.0
Point of sale integration: N/A
N/A

Return on Investment

Small start-up costs and renewal costs

Overpromised and Underdelivered

Rating: 1 out of 10

Incentivized

March 22, 2022

Verified User

Vetted Review

Verified User

1 year of experience

Use Cases and Deployment Scope

Short story - the program works for your inventory tracking needs... kind of...

Long story - the company overpromises, oversells on products that don't work and really aren't ready to be released and underdelivers big time. The way the sales team presents this product is that it is flawless. But there are a lot of bugs with the program and the worst part about it is that it is a standalone product that so support is minimal and slow. They give you a 30 day refund period but it takes so long to set up and start using that by the time you are finding issues with the program the refund period is over. Our Sales Engineer that worked with us to set it up, spoke poorly about the product pretty often. He no longer works for the company but he told us he was leaving during the process so that's why he was being honest. The sales rep sold us a warehouse program that I think was a 2-3k add-on that didn't work AT ALL. Support kept stringing us along saying that they would fix it but after the refund period they basically said that it was a program that shouldn't have been released yet because it didn't work. We had to redo our whole inventory and don't even use that product AND never got a refund for it. The PO feature doesn't work properly and we keep getting an error that support never fixed... So we don't use that feature either. Pretty much we use the program for inventory counts and POs.

My suggestion: Get the barebones version of this program. Strictly for the inventory count feature and the invoicing - nothing else because nothing else works properly. Also, they will say they will give you support and the program is yours but you have to have a yearly support plan that I think $3k a year in order to get that so just be aware.

Pros and Cons

Tracks inventory
Easily create invoices
Scan products directly from package without having to print out barcodes

Likelihood to Recommend

Acctivate is best suited for very basic inventory needs. It syncs up well with Standalone Quickbooks and tracks physical inventory really well.

I wouldn't recommend it if you need a complex suite for a larger business. Needs a lot of improvement. If you need a vendor, purchasing, PO system - I would suggest looking elsewhere.

Most Important Features

Inventory Tracking
Monthly Usage
Trend Reports

Return on Investment

More Accountability
Inventory Accuracy

Other Software Used

QuickBooks Desktop Pro, Splashtop SOS, OnSIP

Old and Clunky

Rating: 3 out of 10

Incentivized

July 04, 2021

Michael Searles

Contact Specialist

Parametrics Medical (Medical Practice, 11-50 employees)

Vetted Review

Verified User

1 year of experience

Use Cases and Deployment Scope

Our company uses Acctivate for sales, PO, transfers, and product tracking. It is used across the whole organization. It addresses our needs to track all business.

Pros and Cons

User availability
search functions

Likelihood to Recommend

This software is not user-friendly at all. Unless you have a solid background in computers or IT, you can muddle through it. It does have a great search engine and has several options for creating reports.