TrustRadius
Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.https://media.trustradius.com/product-logos/kh/KL/LRJZ75XT1RRA.PNGActiveCollab has a simple interface and helps manage tasks easily, though design and some finctionality could be improvedActiveCollab is used across the whole organization to manage tasks of design, development, and marketing.,Activity log to see the general picture. Ability to manage different projects. Daily email report on things discussed the previous day.,Subtasks cannot be managed as full tasks, with comments. No ability to make several assignees.,7,It helps work effectively and reach business targets that ultimately will reflect on ROI.,Wrike and JIRA Software,Skype, Facebook for Business, SlackActiveCollab - Powerful, Simple & Reliable!ActiveCollab is used at my company as the main ticketing system. We rely on ActiveCollab for: Tracking internal tasksProjecting progressClient requestsInternal and external communicationsIt helps to keep on top of things and ensure nothing slips through the cracks.,Project Management - Makes it very efficient to manage projects using Gantt Charts, daily email reports and custom reports! Collaboration - Allows to collaborate with team members, tag them in tasks, send files/attachments. Task delegation - With just 2 clicks you can delegate tasks to other team members/users.,Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved. No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task. No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!,8,Allows our team to stay organized and keep conversations on tasks. The To-Do List email every morning helps me mentally prepare and know exactly what I should be doing as soon as I start work. Powerful and useful integrations save lots of time (Google Drive, Slack, Dropbox, Zapier and more!).,JIRA Software and Trello,Trello, JIRA Software, SmartsheetWe tried everything and Active Collab is above all.ActiveCollab helps us run the day to day operations for our company and our clients. Our whole team uses ActiveCollab in order to keep everything moving in the right direction. It helps us keep track of everything we do and where any project as at in its timeline.,They give you the source code to use on your own server. It is easy to sort clients and campaigns. The email notifications work perfectly when tagging and talking to people. They allow you to subscribe to tasks as well to keep in the loop on what is going on.,They don' do Gantt charts well Integrations aren't awesome yet They don't have task dependencies,10,It has saved us a TON of money (literally thousands) in project management software. It has helped us gain clients because we can show them the template of what they will see and give them access to it. When others don't have software that does this. Positive impact on ROI based on the time it's saving compared to our previous PM software.,Wrike, Asana and Trello,Zoho CRM, Zoho Campaigns, TeamGanttWonderful solution when managing projects and personnel. Recommendable.ActiveCollab is used throughout the company to manage projects and manage company resources. Each idea, plan, execution, project, management, acquisition, new tool. They discuss, talk, repair ActiveCollab.It is the ideal platform for the current IT industry, it gives us a great comfort to establish meetings, dictate tasks and supervise the activities delegated to the assigned team, according to the project.,Very nice interface for all user roles in the system. Effective notification of pending tasks and optimal management of the equipment. Organized work flow, productive tasks and correct execution. Creation of filters to better locate artifacts for daily use.,It is confusing when a review is made, before buying the product. It lacks animation and pleasant forms for the user. Does not allow effective communication when activities are reported. Since it does not provide a direct message chat. The reports that are generated are basic, they do not have personalization characteristics.,8,ActiveCollab allowed me to get rid of spreadsheets and physical reports that always take away a lot of time. The automation of the management processes of the company is fantastic thanks to ActiveCollab. The whole team has focused more on the execution of its activities.,JIRA Software and Trello,JIRA Software, Trello, Microsoft ProjectActiveCollab a boon for T&M projectsFor two teams Active Collab is being used in my organization as project management tool after our customer decided to move to agile scrum framework from waterfall. Earlier these teams were using HP ALM. Since project moved from fixed capacity to T&M, Active Collab was very helpful since its billing & invoice features allows you generate the invoices easily. Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing. It tells us precisely how much budget you've spent, who is working on what with how much capacity available and how deadlines and responsibilities overlap across multiple projects. Thus AC served as excellent tool providing a great snapshot of team work at any given point to customer.,Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid. Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing. File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots. Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools. AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates. ActiveCollab is quite easy to use. With just a few clicks, you can create a new project. The dashboard and options are easy to see and it is well laid out. Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail. It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.,It does not provide support to scaled agile frameworks like SAfe which is there for Rally & Agilecraft.,7,For T& M teams, it is very good tools not only to manage teams but billing & invoicing. we are able to generate invoices easily which earlier was a lot of headache & took lot of effort & time to do. Whenever we encounter any issue in using any feature of AC, we get lot of support from their support desk. Their customer service has been very responsive and helpful throughout. Task management is USP of AC. It supports active tracking of our daily tasks & serves reminder if we miss on the targets defined, this helping us keeping on track & meeting the customer SLA's.,JIRA Software, CA Agile Central (formerly Rally) and VersionOne,AgileCraft, CA Agile Central (formerly Rally), JIRA Software, VersionOne, HP Application Lifecycle ManagementExcellent solution for project managementI use this service for project management. It helps to correctly process the workflow so that all tasks are completed on time and the project has been handed over to the client. For this, I use the chart of the gantt, calendar and other functions of my service.,Daily notifications to the mail about upcoming tasks and expired, if any. Preparation of financial reports and tasks for specific projects. You can form for individual tasks, employees and other criteria. The availability of the gantt chart greatly simplifies the process of building the project, as it is an effective tool that helps to see the order of tasks to be performed.,I would like to supplement the mobile application with the functionality that the service has in the desktop version, for more efficient work. Sorting projects and tasks is not always convenient, I would like to customize it for myself.,10,We began to finish projects on time, which undoubtedly will influence the return of customers,AsanaEasy, Straightforward Web-Based Project Management Tool for Small to Mid-size AgenciesWe use Active Collab as our primary project management system and workflow tool. The agency as a whole uses the platform as a way to manage our projects both onsite and off, and even on mobile, as needed. It serves its purpose as a project management platform with a plethora of add-ons, plugins and key features that help us get the most from our project management needs.,Great for project and task assignments, project workflow and communications. Solid web-based platform that doesn't require software downloads, also includes great mobile platform. Great reporting tools for managing billing, estimating, project workflow and other essential project details. Allows for both the agency and its clients to interact on a single platform using role-specific permissions.,As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all. Project searching can be hit or miss, and filtered search often leaves out projects that should have shown. Email alerts are often not as helpful as they seem.,7,Active Collab has helped us to move to a completely digital project management system, moving away from physical time sheets and assignments many years ago. Since then, the platform has grown very quickly and very adeptly, and that is why we continue to use it. The Active Collab platform helps us with quick, easy access to our project management system, even for off-site users, vendors and clients. Time tracking and profit analysis has been great to help us price new agency services and change requests.,Mavenlink and Basecamp,Slack, Dropbox for Business, Adobe Marketing CloudThe best project management tool that you didn't know aboutWe use Active Collab to manage all projects within our web design/digital marketing business. Having tried many other project management options, we found Active Collab to be the only one that offered all the features that we need at a sensible price point. Using it has enabled all of our team, including freelancers to keep up to date with all projects they are involved in whilst giving myself and my fellow directors an instant view of which stage each job is at.,The time tracking desktop app is great, giving both a list of assigned tasks and allowing time spent on them to be recorded quickly and easily. Xero integration means that all time tracked can be used to create invoices within our chosen accounting package with the minimum of fuss. Project templates ensure that each new project is quick and easy to set up and that all internal processes are included within each project.,Notification emails would benefit from being able to set up schedules for reminders when tasks are due for completion. A time tracking app for Linus would be a welcome addition.,10,It enables us to keep on top of multiple projects very easily and helps ensure that jobs are finished to spec and on time.,Basecamp,HubSpot, HubSpot CRM, Joomla!
Windows, Linux, Mac
ActiveCollab
23 Ratings
Score 7.5 out of 101
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ActiveCollab Reviews

ActiveCollab
23 Ratings
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Score 7.5 out of 101
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Julia Romanchenko profile photo
April 20, 2019

Review: "ActiveCollab has a simple interface and helps manage tasks easily, though design and some finctionality could be improved"

Score 7 out of 10
Vetted Review
Verified User
Review Source
ActiveCollab is used across the whole organization to manage tasks of design, development, and marketing.
  • Activity log to see the general picture.
  • Ability to manage different projects.
  • Daily email report on things discussed the previous day.
  • Subtasks cannot be managed as full tasks, with comments.
  • No ability to make several assignees.
When you manage a project or a task it is convenient to assign it to the appropriate colleague and track its status. ActiveCollab's user interface and design are a bit unusual after using Wrike for several years.
Read Julia Romanchenko's full review
Ali Zakeri profile photo
December 04, 2018

Review: "ActiveCollab - Powerful, Simple & Reliable!"

Score 8 out of 10
Vetted Review
Verified User
Review Source
ActiveCollab is used at my company as the main ticketing system. We rely on ActiveCollab for:

  • Tracking internal tasks
  • Projecting progress
  • Client requests
  • Internal and external communications
It helps to keep on top of things and ensure nothing slips through the cracks.
  • Project Management - Makes it very efficient to manage projects using Gantt Charts, daily email reports and custom reports!
  • Collaboration - Allows to collaborate with team members, tag them in tasks, send files/attachments.
  • Task delegation - With just 2 clicks you can delegate tasks to other team members/users.
  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Overall, ActiveCollab is a great project management tool. If you're looking for a platform for your team to track their tasks, communicate with one another, share files, etc., then ActiveCollab is the exact right choice. It even allows you to invite external users to collaborate with (such as clients) and lets you set up custom visibility for them.
Read Ali Zakeri's full review
Chris Lesner profile photo
November 17, 2018

ActiveCollab Review: "We tried everything and Active Collab is above all."

Score 10 out of 10
Vetted Review
Verified User
Review Source
ActiveCollab helps us run the day to day operations for our company and our clients. Our whole team uses ActiveCollab in order to keep everything moving in the right direction. It helps us keep track of everything we do and where any project as at in its timeline.
  • They give you the source code to use on your own server.
  • It is easy to sort clients and campaigns.
  • The email notifications work perfectly when tagging and talking to people. They allow you to subscribe to tasks as well to keep in the loop on what is going on.
  • They don' do Gantt charts well
  • Integrations aren't awesome yet
  • They don't have task dependencies
We have a marketing company. If you are an agency of any size and work with clients, it's easy to give your clients full access to whatever you want them to see. We allow our clients to see how their projects/tasks are going, but there is even a hidden from clients button on any task that allows you to give full visibility into any task for any and all clients.
Read Chris Lesner's full review
Daniel Pacheco profile photo
August 10, 2018

ActiveCollab Review: "Wonderful solution when managing projects and personnel. Recommendable."

Score 8 out of 10
Vetted Review
Verified User
Review Source
ActiveCollab is used throughout the company to manage projects and manage company resources. Each idea, plan, execution, project, management, acquisition, new tool. They discuss, talk, repair ActiveCollab.
It is the ideal platform for the current IT industry, it gives us a great comfort to establish meetings, dictate tasks and supervise the activities delegated to the assigned team, according to the project.
  • Very nice interface for all user roles in the system.
  • Effective notification of pending tasks and optimal management of the equipment.
  • Organized work flow, productive tasks and correct execution.
  • Creation of filters to better locate artifacts for daily use.
  • It is confusing when a review is made, before buying the product.
  • It lacks animation and pleasant forms for the user.
  • Does not allow effective communication when activities are reported. Since it does not provide a direct message chat.
  • The reports that are generated are basic, they do not have personalization characteristics.
Intuitive and flexible to use all kinds of extension components. Simple and pleasant, it has amazing features and is highly secure.
When they lack animation and explosiveness at the user level, it expires due to the rich user experiences offered by today's website.
ActiveCollab is a safe investment when talking about dynamics and production in projects, also in the management of the fair of the working group.
Read Daniel Pacheco's full review
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG profile photo
May 28, 2018

User Review: "ActiveCollab a boon for T&M projects"

Score 7 out of 10
Vetted Review
Verified User
Review Source

For two teams Active Collab is being used in my organization as project management tool after our customer decided to move to agile scrum framework from waterfall. Earlier these teams were using HP ALM.

Since project moved from fixed capacity to T&M, Active Collab was very helpful since its billing & invoice features allows you generate the invoices easily.

Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.

It tells us precisely how much budget you've spent, who is working on what with how much capacity available and how deadlines and responsibilities overlap across multiple projects.

Thus AC served as excellent tool providing a great snapshot of team work at any given point to customer.

  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & AgileCraft.
Scenarios where ActiveCollab works well
1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.
2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's,
tasks lists, due dates, or completed tasks.
3) It has some simple but awesome features like when you're in
the middle of writing something i.e a comment on story and get interrupted,
it retains what you wrote.
4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.
5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc

Scenarios where ActiveCollab did not work well
1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.
2) Sorting capability is not their under invoicing
3) It did not work well for larger teams
4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.












Read Sourav Singla ,Safe Agilist, CSP, ICP-ACC, CSM, CSPO, SSM, LSSG's full review
Иван Шайхисламов profile photo
January 11, 2018

ActiveCollab Review: "Excellent solution for project management"

Score 10 out of 10
Vetted Review
Verified User
Review Source
I use this service for project management. It helps to correctly process the workflow so that all tasks are completed on time and the project has been handed over to the client. For this, I use the chart of the gantt, calendar and other functions of my service.
  • Daily notifications to the mail about upcoming tasks and expired, if any.
  • Preparation of financial reports and tasks for specific projects. You can form for individual tasks, employees and other criteria.
  • The availability of the gantt chart greatly simplifies the process of building the project, as it is an effective tool that helps to see the order of tasks to be performed.
  • I would like to supplement the mobile application with the functionality that the service has in the desktop version, for more efficient work.
  • Sorting projects and tasks is not always convenient, I would like to customize it for myself.
ActiveCollab is great for planning and running projects, as well as for accounting for project costs and the company as a whole. Built-in tools perfectly solve these tasks. Also, the service is very convenient both for team work and for work itself. Control of the performance of specific tasks and subtasks is convenient.
Read Иван Шайхисламов's full review
Jorden Beatty profile photo
September 02, 2016

ActiveCollab Review: "Easy, Straightforward Web-Based Project Management Tool for Small to Mid-size Agencies"

Score 7 out of 10
Vetted Review
Verified User
Review Source
We use Active Collab as our primary project management system and workflow tool. The agency as a whole uses the platform as a way to manage our projects both onsite and off, and even on mobile, as needed. It serves its purpose as a project management platform with a plethora of add-ons, plugins and key features that help us get the most from our project management needs.
  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Active Collab is great for small teams who want a web-based project management platform to help them on their day-to-day workflow tasks, billing, estimations, vendor assignments and even client communications. It is also great for agencies with users who are sometimes remotely working. Active Collab starts to show shortcomings when you have an immense amount of projects in the system (1000+), and, being a web-based platform, can sometimes experience downtime.
Read Jorden Beatty's full review
Kevin Horler profile photo
September 02, 2016

ActiveCollab Review: "The best project management tool that you didn't know about"

Score 10 out of 10
Vetted Review
Verified User
Review Source
We use Active Collab to manage all projects within our web design/digital marketing business. Having tried many other project management options, we found Active Collab to be the only one that offered all the features that we need at a sensible price point. Using it has enabled all of our team, including freelancers to keep up to date with all projects they are involved in whilst giving myself and my fellow directors an instant view of which stage each job is at.
  • The time tracking desktop app is great, giving both a list of assigned tasks and allowing time spent on them to be recorded quickly and easily.
  • Xero integration means that all time tracked can be used to create invoices within our chosen accounting package with the minimum of fuss.
  • Project templates ensure that each new project is quick and easy to set up and that all internal processes are included within each project.
  • Notification emails would benefit from being able to set up schedules for reminders when tasks are due for completion.
  • A time tracking app for Linus would be a welcome addition.
For me, Active Collab is the ideal project management tool for a busy digital agency.
Read Kevin Horler's full review

ActiveCollab Scorecard Summary

Feature Scorecard Summary

Task Management (8)
8.8
Resource Management (6)
7.4
Gantt Charts (5)
5.9
Scheduling (8)
6.6
Workflow Automation (1)
7
Team Collaboration (8)
8.3
Support for Agile Methodology (5)
6.7
Support for Waterfall Methodology (1)
7
Document Management (5)
9.0
Email integration (6)
8.0
Mobile Access (7)
6.6
Timesheet Tracking (7)
8.5
Change request and Case Management (6)
5.1
Budget and Expense Management (6)
6.9
Quotes/estimates (6)
5.5
Invoicing (5)
6.1
Project & financial reporting (6)
7.8
Integration with accounting software (3)
4.9

About ActiveCollab

ActiveCollab is a project management solution that promises to help you spend less time juggling and more time managing your Real Work! ActiveCollab is equipped with features to keep you free from distractions and focused on work: time tracking, task dependencies & automatic rescheduling, invoicing, collaborative options, third-party integrations. ActiveCollab is a project management software that aims to give you complete control over your work. The vendor says ActiveCollab is used by teams and companies of all backgrounds and sizes - from large teams in international corporations to small startups, and everything in between.


ActiveCollab Features

Project Management Features
Has featureTask Management
Does not have featureResource Management
Has featureGantt Charts
Has featureScheduling
Does not have featureWorkflow Automation
Has featureTeam Collaboration
Has featureSupport for Agile Methodology
Does not have featureSupport for Waterfall Methodology
Has featureDocument Management
Has featureEmail integration
Has featureMobile Access
Has featureTimesheet Tracking
Has featureChange request and Case Management
Does not have featureBudget and Expense Management
Professional Services Automation Features
Has featureQuotes/estimates
Has featureInvoicing
Has featureProject & financial reporting
Has featureIntegration with accounting software
Additional Features
Has featureTime Tracking
Has featureTask Dependencies
Has featureDiscussion Boards
Has featureGroup Calendars
Has featureProject Management
Has featureIT Project Management
Has featurePercent-Complete Tracking
Has featureProject Planning
Has featureTime & Expense Tracking

ActiveCollab Screenshots

ActiveCollab Integrations

ActiveCollab Competitors

Pricing

Has featureFree Trial Available?Yes
Does not have featureFree or Freemium Version Available?No
Has featurePremium Consulting/Integration Services Available?Yes
Entry-level set up fee?Optional
On-premise EditionPricing DetailsTerms
Self-Hosted Plan$999license
SaaS EditionPricing DetailsTerms
Member annually6.25per member, per month, annual billing
Addition - Get Paid Bundle Annually$2per member, per month, annual billing
Addition - Get Paid Bundle Monthly2.5per member, per month, monthly billing
Member monthly$7per member, per month, monthly billing

ActiveCollab Support Options

 Free VersionPaid Version
Phone
Live Chat
Email
FAQ/Knowledgebase
Social Media
Video Tutorials / Webinar

ActiveCollab Technical Details

Deployment Types:On-premise, SaaS
Operating Systems: Windows, Linux, Mac
Mobile Application:Apple iOS, Android
Supported Countries:All Countries
Supported Languages: Brazilian Portuguese, Chinese, Croatian, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Lithuanian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Spanish, Swedish, or Turkish.