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Score 8.3 out of 100


Recent Reviews

Popular Features

View all 18 features

Task Management (10)


Email integration (8)


Team Collaboration (11)


Scheduling (10)


Video Reviews

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ActiveCollab Project Management


per member/per month

Self-Hosted Plan


On Premise

Entry-level set up fee?

  • $6.25 per member, per month, annual billingOptional
For the latest information on pricing, visit


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services

Features Scorecard

Project Management


Professional Services Automation


Product Details

What is ActiveCollab?

ActiveCollab is a project management software designed to give users complete control over work. The tool is equipped with features to help users organize work and keep free from distractions, even when working remote: workload management, time tracking, project profitability, task dependencies, invoicing, collaborative options, third-party integrations, etc.

The vendor states that ActiveCollab will give companies a boost and an enjoyable transition towards remote work, with their 90-day trial offer.

They further state that ActiveCollab is used by teams of all backgrounds - from large teams in international corporations to small startups, and everything in between.

ActiveCollab Features

Project Management Features

  • Supported: Task Management
  • Supported: Resource Management
  • Supported: Gantt Charts
  • Supported: Scheduling
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Document Management
  • Supported: Email integration
  • Supported: Mobile Access
  • Supported: Timesheet Tracking
  • Supported: Change request and Case Management
  • Supported: Budget and Expense Management

Professional Services Automation Features

  • Supported: Quotes/estimates
  • Supported: Invoicing
  • Supported: Project & financial reporting
  • Supported: Integration with accounting software

Additional Features

  • Supported: Time Tracking
  • Supported: Task Dependencies
  • Supported: Discussion Boards
  • Supported: Group Calendars
  • Supported: Project Management
  • Supported: IT Project Management
  • Supported: Percent-Complete Tracking
  • Supported: Project Planning
  • Supported: Time & Expense Tracking

ActiveCollab Screenshots

Dashboard and overview of projects.Multiple task views curently showing a Kanban view of the tasklists and tasks.Overview of all recent activity.Calendar view with task dependencies.Permission settings (owner, member, client, client+).List of available Add-ons.Online payment options.ActiveCollab Workload is a visual resource management tool built for agencies and creative professionalsEveryone’s availability at a glance. You'll know immediately who's available and who's not. Say no to updating spreadsheets! Everyone will be on the same page.Multiple task views currently showing a Kanban view of the task lists and tasksList of tasks with high priority options, assignees, due dates, and task dependenciesBreak down your entire work into tasks your team can tackle right away. Deadlines will never surprise you again. Actual priorities are given priority, and everyone is accountable for their work.

ActiveCollab Videos

ActiveCollab Walkthrough - A 7-minute video that covers the basics of using ActiveCollab.
The calendar in ActiveCollab shows everything that has a due date. Just to make sure you never miss a deadline.
ActiveCollab is great if you need to manage all your people in one place. Instead of inviting users one by one, simply create a team and invite them all at once.
ActiveCollab is about people working together. Learn how to get started and invite your team.
A brand-new ActiveCollab is finally here! Bigger and better in just about every way possible, with a whole slew of awesome new and enhanced features.
ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals
ActiveCollab is THE software for project management! Ideal for all types of industries, it supports the workflow, from creating an idea to getting paid. Create project estimates and collaborate directly with your clients. You can invite an unlimited number of clients to your...
 Show More

ActiveCollab Integrations

ActiveCollab Competitors

ActiveCollab Technical Details

Deployment TypesOn-premise, SaaS
Operating SystemsWindows, Linux, Mac
Mobile ApplicationApple iOS, Android
Supported CountriesAll Countries
Supported LanguagesBrazilian Portuguese, Chinese, Croatian, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Lithuanian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Spanish, Swedish, or Turkish.


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Frequently Asked Questions

What is ActiveCollab?

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

What is ActiveCollab's best feature?

Reviewers rate Timesheet Tracking highest, with a score of 9.9.

Who uses ActiveCollab?

The most common users of ActiveCollab are from Small Businesses (1-50 employees) and the Marketing & Advertising industry.

Reviews and Ratings




(1-11 of 11)
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Score 6 out of 10
Vetted Review
Verified User
Review Source
ActiveCollab is more suited for people looking for project management software since the tasks and project management tools are the primary focus. The time tracking and invoicing components are valuable for this. It is less useful as a communication portal as the project management features actually get in the way and hamper the usability.
Mike Muller | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
ActiveCollab is well suited for small to medium-sized organizations that want strong project management tools at an affordable cost. It's nice that we can use the self-hosted version to help control costs and utilize the current hosting infrastructure. It's not as appropriate for very large organizations or organizations requiring many different task categories.
Julia Romanchenko | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source
When you manage a project or a task it is convenient to assign it to the appropriate colleague and track its status. ActiveCollab's user interface and design are a bit unusual after using Wrike for several years.
Ali Zakeri | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Review Source
Overall, ActiveCollab is a great project management tool. If you're looking for a platform for your team to track their tasks, communicate with one another, share files, etc., then ActiveCollab is the exact right choice. It even allows you to invite external users to collaborate with (such as clients) and lets you set up custom visibility for them.
Chris Lesner | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
We have a marketing company. If you are an agency of any size and work with clients, it's easy to give your clients full access to whatever you want them to see. We allow our clients to see how their projects/tasks are going, but there is even a hidden from clients button on any task that allows you to give full visibility into any task for any and all clients.
Daniel Pacheco | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Review Source
Intuitive and flexible to use all kinds of extension components. Simple and pleasant, it has amazing features and is highly secure.
When they lack animation and explosiveness at the user level, it expires due to the rich user experiences offered by today's website.
ActiveCollab is a safe investment when talking about dynamics and production in projects, also in the management of the fair of the working group.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source
Scenarios where ActiveCollab works well
1) ActiveCollab works well for small teams specifically T&M teams.Its invoicing feature is unique & can make your life easy.
2) It is very easy to use & posses good range of filters like on the task list, we can drag/drop tasks, Filter by assignee's, tasks lists, due dates, or completed tasks.
3) It has some simple but awesome features like when you're in the middle of writing something i.e a comment on story and get interrupted, it retains what you wrote.
4) It allows you to tag team members in threads of comments to grab their attention, its really needed when teams are distributed. Thus helping team members to collaborate easily & stay on same page.
5) It integrates pretty well with other web apps like quickbooks , Slack, Trello, HubSpot, Zapier etc

Scenarios where ActiveCollab did not work well
1) Tasks can not have multiple assignee's here so if two members are working on same task it did not allow you to reflect that.
2) Sorting capability is not their under invoicing
3) It did not work well for larger teams
4) Search option is not very detailed & you may end up wasting lot of time searching one particular bug or issue.

Иван Шайхисламов | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Review Source
ActiveCollab is great for planning and running projects, as well as for accounting for project costs and the company as a whole. Built-in tools perfectly solve these tasks. Also, the service is very convenient both for team work and for work itself. Control of the performance of specific tasks and subtasks is convenient.
Jorden Beatty | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
Review Source
Active Collab is great for small teams who want a web-based project management platform to help them on their day-to-day workflow tasks, billing, estimations, vendor assignments and even client communications. It is also great for agencies with users who are sometimes remotely working. Active Collab starts to show shortcomings when you have an immense amount of projects in the system (1000+), and, being a web-based platform, can sometimes experience downtime.