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What is ActiveCollab?

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

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Recent Reviews

TrustRadius Insights

Active Collab has become an essential project management tool for two teams within our organization, as it offers a seamless transition …
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Popular Features

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  • Team Collaboration (13)
  • Task Management (12)
  • Mobile Access (10)
  • Scheduling (11)

Reviewer Pros & Cons

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ActiveCollab Project Management


per member/per month

Self-Hosted Plan


On Premise

Entry-level set up fee?

  • $6.25 per member, per month, annual billing
For the latest information on pricing, visit


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Project Management

Project management software provides capabilities to streamline management of complex projects through task management, team collaboration and workflow automation

Avg 7.5

Professional Services Automation

Features that support professional services organizations

Avg 7.4
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Product Details

What is ActiveCollab?

ActiveCollab is a project management software designed to give users complete control over work. The tool is equipped with features to help users organize work and keep free from distractions, even when working remote: workload management, time tracking, project profitability, task dependencies, invoicing, collaborative options, third-party integrations, etc.

The vendor states that ActiveCollab will give companies a boost and an enjoyable transition towards remote work, with their 90-day trial offer.

They further state that ActiveCollab is used by teams of all backgrounds - from large teams in international corporations to small startups, and everything in between.

ActiveCollab Features

Project Management Features

  • Supported: Task Management
  • Supported: Resource Management
  • Supported: Gantt Charts
  • Supported: Scheduling
  • Supported: Team Collaboration
  • Supported: Support for Agile Methodology
  • Supported: Document Management
  • Supported: Email integration
  • Supported: Mobile Access
  • Supported: Timesheet Tracking
  • Supported: Change request and Case Management
  • Supported: Budget and Expense Management

Professional Services Automation Features

  • Supported: Quotes/estimates
  • Supported: Invoicing
  • Supported: Project & financial reporting
  • Supported: Integration with accounting software

Additional Features

  • Supported: Time Tracking
  • Supported: Task Dependencies
  • Supported: Discussion Boards
  • Supported: Group Calendars
  • Supported: Project Management
  • Supported: IT Project Management
  • Supported: Percent-Complete Tracking
  • Supported: Project Planning
  • Supported: Time & Expense Tracking

ActiveCollab Screenshots

Screenshot of the dashboard with an overview of projects.Screenshot of multiple task views currently showing a Kanban view of the tasklists and tasks.Screenshot of Overview of all recent activity.Screenshot of Calendar view with task dependencies.Screenshot of Permission settings (owner, member, client, client+).Screenshot of List of available Add-ons.Screenshot of Online payment options.Screenshot of ActiveCollab Workload is a visual resource management tool built for agencies and creative professionalsScreenshot of Everyone’s availability at a glance. You'll know immediately who's available and who's not. Say no to updating spreadsheets! Everyone will be on the same page.Screenshot of Multiple task views currently showing a Kanban view of the task lists and tasksScreenshot of List of tasks with high priority options, assignees, due dates, and task dependenciesScreenshot of Break down your entire work into tasks your team can tackle right away. Deadlines will never surprise you again. Actual priorities are given priority, and everyone is accountable for their work.

ActiveCollab Videos

ActiveCollab Walkthrough - A 7-minute video that covers the basics of using ActiveCollab.
The calendar in ActiveCollab shows everything that has a due date.
ActiveCollab centralizes people management. Instead of inviting users one by one, creating a team invites them all at once.
ActiveCollab is about people working together. This video describes how to get started with a team invite.
An overview of ActiveCollab's new and enhanced features.
ActiveCollab Workload is a visual resource management tool built for agencies and creative professionals
ActiveCollab's Project Management Features

ActiveCollab Technical Details

Deployment TypesOn-premise, Software as a Service (SaaS), Cloud, or Web-Based
Operating SystemsWindows, Linux, Mac
Mobile ApplicationApple iOS, Android
Supported CountriesAll Countries
Supported LanguagesBrazilian Portuguese, Chinese, Croatian, Czech, Dutch, English, French, German, Hungarian, Italian, Japanese, Lithuanian, Polish, Portuguese, Romanian, Russian, Serbian, Slovak, Spanish, Swedish, or Turkish.

Frequently Asked Questions

Active Collab is a project management solution built around features such as task management, collaboration, time tracking, and invoicing.

Basecamp,, and are common alternatives for ActiveCollab.

Reviewers rate Integration with accounting software highest, with a score of 7.9.

The most common users of ActiveCollab are from Small Businesses (1-50 employees).
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Active Collab has become an essential project management tool for two teams within our organization, as it offers a seamless transition from HP ALM for our agile scrum framework. Its billing and invoice features have been particularly helpful for teams working on time and materials projects, allowing us to easily generate invoices and allocate costs to team members. With Active Collab, we have gained the ability to have a snapshot of our team's work, budget spent, and project deadlines and responsibilities across multiple projects. This platform has become our primary project management system and workflow tool, enabling us to effectively manage projects both onsite, offsite, and even while on the go.

Active Collab is versatile enough to cater to both traditional and digital services, helping us manage agile workflows, timelines, and tasks effectively. We utilize this platform throughout our entire organization and it seamlessly integrates with our billing department. It serves as our main ticketing system, tracking internal tasks, projecting progress, managing client requests, and facilitating internal and external communications. The comprehensive features offered by Active Collab ensure that day-to-day operations of the company and client projects stay on track without anything slipping through the cracks. It enables us to manage projects, resources, and various activities efficiently. In addition, Active Collab acts as an invaluable tool for establishing meetings, delegating tasks, and supervising activities based on the specific requirements of each project. Its extensive functionality makes it the preferred project management tool for web design/digital marketing companies like ours due to its reasonable pricing structure.

Active Collab provides valuable support to our client services department by enhancing communication and collaboration with clients. Its workflow processing capabilities make task completion timely and facilitate seamless project handovers to clients. Not only does Active Collab assist in managing tasks related to design, development, and marketing within our organization as a whole, but it also serves as a dedicated platform for our support team's specific projects. Using Active Collab allows us to effectively manage sprints, assign tasks, track time, monitor progress, and identify any impediments that may arise. The platform's flexibility also helps categorize and estimate future tasks, enabling efficient planning and execution. Overall, Active Collab has proven to be an indispensable tool for our organization in successfully managing projects, collaborating with clients, and ensuring smooth workflow processes.

Effective Billing and Invoice Feature: Many users have found ActiveCollab's billing and invoice feature to be highly effective for time and materials teams. They mentioned that the current version, ActiveCollab version 5, allows for direct time tracking to tasks using the Timer app, making it convenient to create invoices based on the time entries.

Useful File Sharing Capability: The file sharing feature of ActiveCollab was highlighted as very useful for distributed teams. Users can easily share files and screenshots, improving collaboration and communication.

Easy-to-Use Interface: ActiveCollab is often described as easy to use by many users. With just a few clicks required to create a new project, they appreciate the well-laid-out dashboard and options, which are easy to navigate.

Cons: Lack of Support for Scaled Agile Frameworks: Some users have expressed frustration with the platform's inability to provide support for scaled agile frameworks like SAFe, which is available in competitors like Rally and Agilecraft.

Platform Stability Issues: Several reviewers have mentioned that they experienced occasional disruptions in accessing the project management tool due to issues on the platform's end, resulting in lost productivity.

Ineffective Search Functionality: A number of users have found the search functionality to be lacking, as filtered searches often exclude projects that should have been displayed. Additionally, some reviewers were unable to find tasks or items even when using relevant keywords.

Attribute Ratings


(1-13 of 13)
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Score 1 out of 10
Vetted Review
Verified User
  • Notifications when people comment on tasks
  • Ability to upload files to tasks
  • Can assign tags to tasks in order to filter
  • Can manually enter time off so that team recieves OOO updates
  • It isn't possible to set members of staff as part time, so if someone is unavailable on certain days you must manually enter them as OOO every single day that they are not in, that other teammates work. Hours also can't be edited individually - everyone is treated as working the same hours in a day, rendering capacity planner useless for flexi working teams
  • Subtasks cannot be assigned their own hours and deadlines, meaning the To Do list view can't be seen in actual date order and capacity planner does not reflect all time allocated to an individual's schedule unless every task is set up as a separate task rather than subtask
  • There is no way to see all tasks of a certain type across multiple campaigns (e.g all copywriting tasks vs all technical tasks) - support team suggested exporting data and making spreadsheets
  • Kanban view isn't available for people's own task lists ('board' view here shows a list)
  • Not possible to have one task be assigned to more than one person
  • Notifications are not sent when tasks are updated, so you have to leave comments and tag people each time
Score 8 out of 10
Vetted Review
Verified User
  • Track time for projects
  • See which tasks are easily assigned
  • Move tasks over from one project to another
  • Add notes for a particular project that carry over
  • Categorize tasks appropriately
  • Does not maintain default categories for tasks
  • Makes information difficult to share with others not on AC
  • Relies on other people to track their time correctly in categories for estimates
  • Mobile app is very hard to use and not user-friendly if you are working with multiple projects
Score 6 out of 10
Vetted Review
Verified User
  • Easily add clients as guests and control the amount of access.
  • Clients can start discussions and respond to existing discussions via email.
  • Discussions have good formatting options to allow for improved readability.
  • Individual comments cannot be linked to. This makes it more difficult to reference a comment or question.
  • Unnecessary features cannot be turned off. Since we use it primarily for communication, it would be ideal to turn off tasks etc. that are not needed or be able to move discussions as the first screen.
  • There isn't an easy way to set up different projects under the same client.
Mike Muller | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Simple interface.
  • Flexible setup of tags and categories.
  • Handles agile and waterfall type workflows well.
  • Could use more flexibility in setting up categories.
  • It would be nice to have multiple Kanban boards inside a project.
  • The search functionality could be improved.
Julia Romanchenko | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
  • Activity log to see the general picture.
  • Ability to manage different projects.
  • Daily email report on things discussed the previous day.
  • Subtasks cannot be managed as full tasks, with comments.
  • No ability to make several assignees.
Ali Zakeri | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
  • Project Management - Makes it very efficient to manage projects using Gantt Charts, daily email reports and custom reports!
  • Collaboration - Allows to collaborate with team members, tag them in tasks, send files/attachments.
  • Task delegation - With just 2 clicks you can delegate tasks to other team members/users.
  • Search functionality - The search functionality is not so promising and I'm unable to find the tasks/items that I need even though I use the keywords that are in the ticket/comments -- Definitely something that needs to be improved.
  • No snooze functionality for tasks - If you work on multiple projects and deal with large number of tasks/tickets then things can get messy in your "workspace." An easy feature that can resolve this is to add snooze functionality. That way users can snooze tasks and optimize their workspace until when they really need to work on the task.
  • No ability to color code tasks - I'm a visual person and deal with a large number of tasks on ActiveCollab. Seeing my huge pile of tasks in the same color makes me lose track of things and slows me down. It would be very helpful for me if task color coding was added to Active Collab -- I'm sure there are others out there who benefit from this feature, too!
Chris Lesner | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • They give you the source code to use on your own server.
  • It is easy to sort clients and campaigns.
  • The email notifications work perfectly when tagging and talking to people. They allow you to subscribe to tasks as well to keep in the loop on what is going on.
  • They don' do Gantt charts well
  • Integrations aren't awesome yet
  • They don't have task dependencies
Daniel Pacheco | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
  • Very nice interface for all user roles in the system.
  • Effective notification of pending tasks and optimal management of the equipment.
  • Organized work flow, productive tasks and correct execution.
  • Creation of filters to better locate artifacts for daily use.
  • It is confusing when a review is made, before buying the product.
  • It lacks animation and pleasant forms for the user.
  • Does not allow effective communication when activities are reported. Since it does not provide a direct message chat.
  • The reports that are generated are basic, they do not have personalization characteristics.
Sourav Singla ,Safe Agilist, CSP,  ICP-ACC, CSM, CSPO, SSM, LSSG | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
  • Its billing & invoice feature worked pretty well for T&M teams. ActiveCollab version 5, the current version, allows you to directly track time to tasks using the Timer app and later create invoices based on those time entries. Their statuses will change through phases, as you are pending payment, or after they are set as paid.
  • Here cost can be easily assigned to each team member, Team members can start the timer after they start their work, then allows you to export the time records of team members making it easy to complete the billing.
  • File sharing feature is very useful for distributed teams as we can we can easily share files, screenshots.
  • Also ActiveCollab ability to connect to Google docs, attach images and link to web pages make it unique from other project management tools.
  • AC easily allows you to track your daily tasks & serves reminder if miss on the targets defined by giving daily / weekly reminders regarding tasks and any that have gone over due dates.
  • ActiveCollab is quite easy to use. With just a few clicks, you can create a new project.
  • The dashboard and options are easy to see and it is well laid out.
  • Here user have an opportunity to select the number of emails they receive from ActiveCollab and for some email providers, such as Gmail grouping is enabled. So rather than getting multiple mails, it send you a summary of all the daily notifications in one mail.
  • It allows users to upload several files at once on task comments, and if you are set with the owner role, or have the member role but are a project leader, you have a Batch Edit option available on project level. This allows you to edit multiple tasks at once and change all the details on them, such as assignee, due dates, labels, importance, and more.
  • It does not provide support to scaled agile frameworks like SAfe which is there for Rally & AgileCraft.
Иван Шайхисламов | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Daily notifications to the mail about upcoming tasks and expired, if any.
  • Preparation of financial reports and tasks for specific projects. You can form for individual tasks, employees and other criteria.
  • The availability of the gantt chart greatly simplifies the process of building the project, as it is an effective tool that helps to see the order of tasks to be performed.
  • I would like to supplement the mobile application with the functionality that the service has in the desktop version, for more efficient work.
  • Sorting projects and tasks is not always convenient, I would like to customize it for myself.
Jorden Beatty | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
  • Great for project and task assignments, project workflow and communications.
  • Solid web-based platform that doesn't require software downloads, also includes great mobile platform.
  • Great reporting tools for managing billing, estimating, project workflow and other essential project details.
  • Allows for both the agency and its clients to interact on a single platform using role-specific permissions.
  • As a web-based platform, sometimes things go down on their end and we lose access to our project management tool to the ire of all.
  • Project searching can be hit or miss, and filtered search often leaves out projects that should have shown.
  • Email alerts are often not as helpful as they seem.
Kevin Horler | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • The time tracking desktop app is great, giving both a list of assigned tasks and allowing time spent on them to be recorded quickly and easily.
  • Xero integration means that all time tracked can be used to create invoices within our chosen accounting package with the minimum of fuss.
  • Project templates ensure that each new project is quick and easy to set up and that all internal processes are included within each project.
  • Notification emails would benefit from being able to set up schedules for reminders when tasks are due for completion.
  • A time tracking app for Linus would be a welcome addition.
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