Skip to main content
TrustRadius
ApprovalMax

ApprovalMax

Overview

What is ApprovalMax?

ApprovalMax is a cloud-based solution designed to automate and streamline the approval process for finance and accounting tasks. It integrates with popular online accounting platforms such as Xero and QuickBooks Online, offering an extensive range of financial controls for accounts payable and receivable...

Read more
Recent Reviews

TrustRadius Insights

ApprovalMax has become an essential tool in facilitating remote and flexible work, streamlining the purchase approval process with its …
Continue reading
Read all reviews

Reviewer Pros & Cons

View all pros & cons
Return to navigation

Pricing

View all pricing

ApprovalMax Standard

$44

Cloud
per month

ApprovalMax Advanced

$69

Cloud
per month

ApprovalMax Premium

$99

Cloud
per month

Entry-level set up fee?

  • Setup fee optional
For the latest information on pricing, visithttps://www.approvalmax.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $44 per month
Return to navigation

Product Demos

ApprovalMax for Xero Product Demo

YouTube

ApprovalMax for QuickBooks Online Product Demo

YouTube
Return to navigation

Product Details

What is ApprovalMax?

ApprovalMax is a cloud-based solution designed to automate and streamline the approval process for finance and accounting tasks. It integrates with popular online accounting platforms such as Xero and QuickBooks Online, offering an extensive range of financial controls for accounts payable and receivable without requiring any paperwork or manual emails. The software enables users to customize workflows, define multiple levels of approvers based on conditional parameters, set deadlines using typical step durations, easily manage budgets, receive real-time notifications via mobile apps and chat feature.

With ApprovalMax's intuitive user interface, users can access all invoice-related information in one place with just a few clicks. Whether it's approving purchase orders or bills from anywhere at any time through mobile devices or replying to workflow requests using Outlook plugin- everything you need is right there. The software also keeps track of every step taken during the approvals process, creating an audit trail that makes record-keeping easier than ever before. All in all, ApprovalMax promises greater efficiency by reducing manual errors involved with traditional approval methods while providing meaningful insights into how processes are working across the businesses who use it.

ApprovalMax Features

  • Supported: Bill review and approval
  • Supported: Purchase order creation and approval
  • Supported: Sales invoice approval
  • Supported: Audit trail and reporting
  • Supported: Automated notifications and mobile app for approvals on-the-go
  • Supported: Budget checking
  • Supported: Supplier approval
  • Supported: Auto-approvals

ApprovalMax Screenshots

Screenshot of Bill approval workflowScreenshot of Purchase order creation and approval workflowScreenshot of Approval rulesScreenshot of Built-in reportsScreenshot of Automated audit trail

ApprovalMax Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal
Supported LanguagesEnglish
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews and Ratings

(7)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

ApprovalMax has become an essential tool in facilitating remote and flexible work, streamlining the purchase approval process with its easy-to-use interface. With the simplification of expense approval workflows, senior staff no longer need to be physically present, reducing administrative tasks and waiting time. This has made it easier for users to focus on their core responsibilities while also ensuring timely payment of expenses.

The auto-generation of Purchase Order numbers by ApprovalMax ensures that the procurement system is paperless and reduces human resources costs. In addition, the software keeps track of invoices and POs provided to corporate partners, saving time and reducing paper usage. The audit trail feature is also especially helpful, providing documented approvals that are auditable by external parties. All these features provide a seamless experience for users, improving the procurement process while keeping auditors happy. The personal customer service provided by ApprovalMax's support team and sales consultants have made implementation easier, leading to a satisfying user experience.

Flexibility: Users appreciated the flexibility of ApprovalMax to create custom approval hierarchies based on various criteria, such as value or department. Several reviewers have noted that this feature allows them to set up workflows without needing support and modify them easily.

Email Notifications: According to the reviewers, email notifications in ApprovalMax were very effective and made it easy to approve expenses in a single click, ensuring a smooth and quick process for getting expenditures approved and signed off. Many users found this feature helpful for efficient workflow management.

Seamless Integration with Xero: The integration of ApprovalMax with Xero was highly appreciated by many users who found it seamless, saving time for the finance department while preventing errors in data capture. A few reviewers stated that this integration allowed them to streamline their operations across multiple physical locations effortlessly.

Missing Automation Features: Some users have criticized ApprovalMax for lacking automation features such as auto-scanning of quotes or invoices for coding prior to approval request. This can lead to a time-consuming and manual process that some users find frustrating.

Limited Notification Functionality: According to some reviewers, the software does not notify users when a transaction is rejected which can cause confusion. This lack of communication may require extra effort on the part of users to keep track of their transactions.

Slow Pace of Adding New Features: Many reviewers are unhappy with the pace at which new features are added to ApprovalMax. Some feel that it takes too long for updates and improvements to be made, leading them to consider other options in the meantime.

Reviews

(1-1 of 1)
Companies can't remove reviews or game the system. Here's why
Prashant Somaiya | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
we use approval max to ensure invoice/ purchase order is send to respective manager dependent on program codes/division codes/ General ledger codes.
  • choice based on Program codes / division codes - we use Xero accounting system and we have 22 program codes and 11 divison codes ; once invoice is entered in Xero depending on relevant program code and divison code, Approval max automatically send invoice to relevant person depending on approval workflow process . One manager could be handling multiple divison and program codes; if our approval work flow process is properly designed - it is accurate in sending invoice to relevant manager.
  • invoice can also send to various managers based on General ledger codes ; this flexibility makes useful when manager is handling only certain nature of expenses regardless of program codes / divisionl.
  • Approval process can also be designed based on level of amount ; and level of amount is derived from our Delegation policy. it makes audit of application of delegation policy easy ; we give copy of delegation policy and print of approval work flow process to auditor.
  • date and time of change in approval process ; for example if Mr. A was responsible for all expenses above $1000 in Oct 23 and from Nov 23 it is changed to $5000 . in Dec 23 if it is checked - it will show approval limit of $5000 ; but will not show from which date limit was changed. Auditor always asks this question when the limit was changed in approval max - we cannot prove it.
  • If there is audit trail of who made the changes , when and what changes were made ; will be good.
  • when we are in main page of seeing invoices awaiting approval - there are hundreds of invoices - searching for one invoice from particular supplier is very cumbersome job - we have to go by each and every invoice in order to find that invoice ; it will be good if we have search function on main page itself ; in current scenario we have to go to report section - input all filters and than search for that particular invoice.
As mentioned previously - able to send invoice based on amount , program code and division code ,supplier is very useful feature ; If an invoice does not fit into approval process than it is rejected and an email is received mentioning the reason.
Accounts Payable (3)
56.66666666666667%
5.7
Automated Accounts Payable Processes
90%
9.0
Vendor Management
80%
8.0
Tax Form Preparation
N/A
N/A
Payment Management (5)
80%
8.0
Customizable Approval Policies
90%
9.0
Financial Document Management
90%
9.0
Payment Status Tracking
90%
9.0
Payment Audit Trail
90%
9.0
Duplicate Bill Detection
40%
4.0
  • It has certainly made a positive impact ; it is definately worth its value ; when we are processing hundreds of invoices every fortnight ; getting approval of invoices in timely manner for all invoices is of paramount importance . as approval max has its own app - approval can be done on mobile phone also ; this is particularly helpful when staff is travelling .
20
Managers , admin staff , coordinators
2
admin user - who can change approval work flow and add / remove / delegate various users.
Return to navigation