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Avaya IP Office

Score7.5 out of 10

32 Reviews and Ratings

What is Avaya IP Office?

Avaya IP Office is a communications solution for small and medium-size businesses. It is available in the cloud, on premise or hybrid deployments are all supported with IP Office along with the ability to migrate from one to the other. The included Avaya Equinox experience provides a single app for voice, video, messaging, conferencing and calendar and keeps employees productive on any device, from any location.

Top Performing Features

  • Call park

    Ability to hold calls in virtual location and subsequently access from any phone in system

    Category average: 8.4

  • Message alerts

    Receive SMS and email message notifications for voice and fax messages

    Category average: 8.4

  • Directory of employee names

    Voice directory of all employees for self-service dialing

    Category average: 8.6

Areas for Improvement

  • User authentication

    Administrators can require users to authenticate their identities before joining a meeting.

    Category average: 8.6

  • Participant roles & permissions

    Administrators can grant users different levels of access to conferences, as moderators, presenters, attendees, or participants. Permissions can be set for individual users, or based on user role/group.

    Category average: 8.6

  • High quality video

    High quality video connection is consistently available, with few or no interruptions.

    Category average: 8.7

Avaya IP Office Review

Use Cases and Deployment Scope

Primarily for phone calls and voicemail, no contact center, so almost an analog line replacement. So they're used to service end users sitting at their desks, making phone calls in and out of the business.

Pros

  • Avaya IP Office does really well at group calling, especially compared to CMM. The other products from Avaya do group calling, it is a nice all-in-one box. So it has a pretty strong feature set for being a single box, and not, it's good for small businesses, so it fits in there. Nice. What else does it do? It integrates really well with our third-party stuff, too, so API access and integrations are really nice with Avaya IP Office.

Cons

  • Remote access and alarming. So most of the VIA products, actually, I'm going to say all, it's a pretty big brush, but all of them, except for the Avaya IP Office family, don't support Sal Gateway. They don't support remote access or Sal alarming. Everything else does. And it's crazy that this product doesn't, so that's one thing it could do better.
  • Analog and digital circuit line management needs to be better. You still have to reboot controllers to add and remove phones from it, which is kind of embarrassing. Sometimes, you have to tell someone about it when you compare it to all of its competition. Those are the two things I would take away is needs immediate improvement.

Return on Investment

  • Positive. Keeps the dial tone going. There's so much to put into that. So the phones are working, and if you have to call someone, you're going to use this system and exclusively it. It's plenty reliable. It does the job. We're not using any special integrations except for a few contact recorders and then a CRM integration that we built. So there aren't too many third-party integrations in there, but we're not doing anything crazy with it. We're using it like phones. It's almost a one-liner. It makes the calls, we dial a number and we get the other side.

Alternatives Considered

Avaya Aura

Great all-in-one box for all your UC needs!

Use Cases and Deployment Scope

Perfect fit for an on-prem smb to Midmarket UC system that can scale. Nothing beats the feature-rich all in box system. Product best addresses the needs of client, who want a system which can work in their CapEX budget and will not have high operational cost(s) compared to full cloud platforms.

Pros

  • Scale
  • All in one box
  • Nimble
  • Flexibility
  • Compact

Cons

  • API Integration
  • Speech analytics
  • Contact centre
  • Workforce Optimization

Return on Investment

  • Positive - Scalability
  • Negative - Contact Center rich features
  • Positive - Compact
  • Negative - Workforce Optimization
  • Negative - Enterprise-grade Resiliency
  • Positive - Flexiblity

Usability

Alternatives Considered

Net2Phone, Panasonic KX NS Series and Jive

Other Software Used

Google Workspace, Microsoft 365, Salesforce Commerce Cloud, monday CRM, Shopify

Avaya IP Office - Telephony Powerhouse

Use Cases and Deployment Scope

I installed Avaya IP Office in a small private hospital. We were able to use mobility features to reduce the overall telecom expenses of the hospital. ARS table was engineered with LCR - Lease cost routing in mind. Calls were routed over varying trunks depening on endpoint - Mobile / fixed / International.

Pros

  • vpn phones
  • mobile softphone
  • remote voicemail access
  • mobile callback, allowing users to place calls from their mobile phones routed through the pbx switch.

Cons

  • licensing regime is not easy to understand
  • the deskphone feature set needs improvement
  • IP Office Switch should come with dual power supply for disaster recovery reasons.

Return on Investment

  • Slash our telecom expense by 50% using ARS and time profile combined
  • Remote Users were to stay connect with main office
  • System paid for itself within two years of implementation

Usability

Other Software Used

FortiClient, FortiAnalyzer, Microsoft 365

Avaya IPO Review

Use Cases and Deployment Scope

Avaya IP Office is used as a primary means of communication with a number of our customers. It has been a robust, reliable platform for many years and it still fulfills a lot of the needs of on premise telephony for certain types of companies, such as manufacturing and engineering where the workforce is less mobile.

Pros

  • SIP calling
  • Digital telephony extensions
  • Analogue telephony extensions

Cons

  • The Workplace app is way behind times
  • Population of information between 2 Server editions is patchy
  • SCN Links between systems are sometimes unreliable

Return on Investment

  • Good and reliable - minimal downtime
  • SBC provides highly secure communications

Usability

Alternatives Considered

Alcatel-Lucent OXO Connect and Panasonic KX NS Series

Avaya IP Office Review

Use Cases and Deployment Scope

So not only do we sell the Avaya IP Office, but we use it in our office as well. So we use it for multiple things. Obviously, we have a small, almost like a call center team that we use the automated attendant feature call-in to kind of distribute the calls to where they need to go, let the customers kind of direct their own choices on which department they need to speak with. And then other things that I use it for, we use the mobile client to tie into. So as we're out those events like this, we can still get our telephone calls, emails, things like that as well.

Pros

  • So my favorite thing that it does well is the mobile client. It's very easy to use to access my contacts as if I'm sitting at my desk in the office. I can send text messages to other parties within my department as well. So that's the best thing. Staying in touch even though I'm not sitting at my desk.

Cons

  • So room for improvement would definitely be, probably, the mobile client is kind of glitchy sometimes, so definitely could be improved to make it a little more reliable.

Return on Investment

  • So the biggest thing about the Avaya IP office is that it always wins. They just last forever and they run. Once you set them up, they're good to go. So our customers, once they get them, they love them. They don't have to do a lot with it. Once it's going, it's pretty self-sufficient.