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AvidXchange

AvidXchange

Overview

What is AvidXchange?

AvidXchange is an automated bill payment system.

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Recent Reviews

TrustRadius Insights

AvidXchange has been a go-to solution for over ten years, helping users digitize their accounts payable process and streamline invoice …
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AvidXChange Review

10 out of 10
June 26, 2017
My company uses AvidXchange in all departments to approve invoices and review what work is being done and how it should be paid. It helps …
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Accounts Payables

5 out of 10
July 08, 2015
Incentivized
AvidXchange is used by our whole organization in the corporate office as well as our property management throughout the US. We are a Real …
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Pricing

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AvidXchange

5,000

Cloud
per license

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services
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Product Demos

EXTENDED SOLUTIONS: AvidXchange - Why You Should Automate AP

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AvidXchange Speeds Up Development and Time-to-Market with Logi Analytics

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Streamline Your Entire AP Process with AvidXChange Pay

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AvidXchange: Building A World-Class AP Department

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CREtech Virtual Demo Day 5/5/20 - AvidXchange

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CREtech Virtual Demo Day - AvidXchange

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Product Details

What is AvidXchange?

AvidXchange is a cloud-based automated bill payment and invoicing system from AvidXchange, Inc headquartered in Charlotte, NC. The software provides accounts payable solutions via invoice capture, approval routing, and payment automation. Its reporting tools allow for customized ad hoc reports of transaction data. Its design is meant to mirror a company's approval processes and workflow, capturing invoices and their status and leaving a clear audit trail. It's functionality is augmented via integration with a more comprehensive accounting systems (e.g. NetSuite, Quickbooks), should this be desired. It is mobile-accessible. AvidXchange guarantees a full implementation of their automated process within 45 days of starting. Transitioning is supported with training materials, hands-on configuration session and support, a project plan and templates to guide the process. A free demo is available.

AvidXchange Video

AvidXchange is the industry leader in automating invoice and payment processes for mid-market businesses. With 1,500 employees supporting 6,000 customers across North America, AvidXchange processes over $140 billion transactions annually across its network of more than 680,000...
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AvidXchange Competitors

AvidXchange Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo

Frequently Asked Questions

AvidXchange is an automated bill payment system.

BILL, Tipalti, and MineralTree are common alternatives for AvidXchange.

The most common users of AvidXchange are from Mid-sized Companies (51-1,000 employees).
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Comparisons

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Reviews and Ratings

(45)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

AvidXchange has been a go-to solution for over ten years, helping users digitize their accounts payable process and streamline invoice management. Users across various industries have found the software indispensable in improving efficiency and eliminating the challenges associated with paper invoices. Property managers, in particular, have benefited greatly from AvidXchange's ability to seamlessly track and approve property invoices for multiple sites, making record keeping much easier. The software also integrates smoothly with other accounting systems like MRI, enabling easy upload and differentiation between different types of expenses. AvidXchange not only simplifies the approval process for invoices that require owner client approval but also provides additional features like comments and contract information attachments. Moreover, organizations with multiple locations have found AvidXchange invaluable in preventing the loss of approved invoices and facilitating invoice review. With its automated AP process, AvidXchange helps eliminate issues like lost invoices and late payments, allowing employees to focus on more strategic tasks within their roles. This software has been a game-changer for managing accountability, providing transparency and security throughout the approval processes at all levels. Additionally, AvidXchange's ability to generate reports easily from digital records has significantly reduced the time spent digging through paper files. Organizations of all sizes have benefited from AvidXchange's intuitive interface and comprehensive functionality, saving time and simplifying the payment process by streamlining bill pay. Furthermore, AvidXchange has proven to be an ideal solution for year-end audits due to its reliable compliance process and robust reporting capabilities. Whether it's managing invoices for managed entities or homeowner associations, this software offers a quicker turnaround time from receipt to payment issuance. Finally, vendors have also found value in utilizing AvidXchange as it simplifies invoicing procedures by automatically extracting header level information and routing invoices through workflows for approvals. Overall, AvidXchange has solved the problem of paper invoices by providing a sustainable and scalable invoice solution that is efficient, reliable, and user-friendly.

Time-saving Electronic Invoice Submission: Users have consistently praised AvidXchange's electronic invoice submission feature, stating that it has been a significant time-saver. Several users have mentioned that this feature eliminates the need for sorting and coding mail, streamlining their accounts payable process.

Efficient Approval Process with Comment Logging: The ability to log comments or questions in AvidInvoice has greatly improved communication and expedited the approval process, according to multiple reviewers. This feature allows for clarification on invoices, ensuring timely review and approval by all vested entities.

Accurate Expense Charging with Property Code and Allocation Features: Reviewers have highlighted the Property Code and Allocation features in AvidInvoice as highly valuable. These features enable accurate charging of expenses to the correct entities, even for multiple properties. Users appreciate the ease with which they can allocate expenses accurately within their portfolio.

  1. Limited mobile functionality: Some users have expressed frustration with the lack of a mobile app or full functionality on mobile devices, such as phones or iPads. This limitation hinders convenience and accessibility for customers who prefer to use their mobile devices.

  2. Inefficient refund process: Users have raised concerns about AvidXchange's approach to refunding payments not accepted by vendors. They feel that the software initiates refunds too quickly without conducting thorough research to understand why vendors refuse payments. This can lead to unnecessary refund processes and delays.

  3. Lack of customization in reporting: Several users have reported dissatisfaction with the reporting feature in AvidXchange. They feel that there is a lack of flexibility in customizing reports, as they can only provide all sections or individual reports instead of specific sections or customized reports. This restricts users' ability to obtain the specific information they need from the software's reporting capabilities.

Based on user reviews, users recommend the following for Avid:

  1. Use Avid to its fullest capabilities, including thorough testing before implementation and ensuring correct ownership of Supplier functions by AvidXchange. Working with the customer support manager for implementation items and integrations is also advised.

  2. Before signing up, conduct thorough research on Avid's integration with other software and understand what is wanted. It is important to consider how growth may hinder Avid's processes and ensure full integration with other accounting software. Providing vendors with a letter stating invoice requirements is also recommended.

  3. For smaller companies, it is suggested to have someone dedicated to the original setup/training processes. Additionally, having one person in the office who is familiar with the system can assist others during the transition period. While users appreciate the software's ease of use, they find the support for the software problematic and confusing at times.

Overall, users highly recommend Avid as a time-saving tool that simplifies the invoicing and accounting process. They emphasize maximizing its capabilities, conducting proper research, and ensuring adequate training and support for a successful implementation.

Attribute Ratings

Reviews

(1-1 of 1)
Companies can't remove reviews or game the system. Here's why
Christina Honthy-Little | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized

I’ve been using AvidXchange for over ten years and couldn’t imagine doing my job without it.

As a property manager with 32 sites, digitizing the accounts payable process is a necessity. Processing approximately 1600 invoices every 90 days, record keeping can be harrowing. Gone are the days of being handed folders of invoices to approve against a stapled stack of G/L account codes. All I have to do is login from any computer and AvidXchange provides a seamless system for tracking and approving our property invoices.

The software integrates with our MRI accounting system, allowing for easy upload. We can assign workflow approval levels to differentiate between general OPEX and Capital Expenditures. As such, invoices that require owner/client approval can be streamlined with added comments. Most importantly, for construction or large tenant improvements, we can attach pertinent contract information to the invoice.

  • Our contractors and vendors can submit invoices electronically through AvidBill, removing the tedious task of sorting and coding mail. This feature saves on time and administrative duties.
  • Communication is key, and being able to log a comment or question in AvidInvoice allows for clarification and expedited approval process.
  • Having multiple properties, having the Property Code and % Allocation features allow us to ensure the correct entity is charged it's portion of expenses. For example, we may have a service that is coded to all 32 properties. With AvidInvoice we are able to allocate each entity's pro rata share of the invoice.
  • Searching for invoices: Because of the number of properties we have, AvidBill automatically codes an invoice internally to one property, but we may find upon review that it is really for a different property. When we search for an invoice, it won't show as the corrected Property ID, rather the first one entered.
  • Vendor Names: I know this is a matter of human data entry, but oftentimes there are multiple vendors with the same name entered. The system may not grab the one that is intended for our company.
AvidXchange is certainly well suited for our commercial real estate business. When deciding on an accounts payable software, it is important to you ask how easily it integrates with your current accounting system. How many steps are required to export a data file? Are there any restrictions with your G/L codes?
  • AvidXchange has increased our efficiency 100%. It used to take 30-60 days to receive, code and process invoices. Now, they are uploaded, coded and approved within days.
  • No negative impact at all. Couldn't imagine working without this software.
No comparison. Our national company recommends a small selection of A/P modules that integrate with our MRI accounting software. When the decision was made, it was a no-brainer to select AvidXchange, due to my prior knowledge and experience.
9
In addition to myself, the following people have access to either processing or approving invoices in Avid:

  • 2 Administrative staff
  • 1 Assistant Property Manager
  • 1 Chief Engineer
  • 1 Construction Manager
  • 1 Construction Admin
  • 1 Owner/Client
  • 1 Accounts Payable processor
3
AvidXChange is fully supported at our corporate level in Pittsburgh. There are approximately 3 people who code and import AvidBill invoices.
  • Streamlining paperwork process.
  • Workflow and coding approval process.
  • Keeping digital copies of pertinent AIA or construction documents.
The pros of this product far outweight the cons. AvidXchange has simplified my A/P processing time by allowing remote/cloud access and instantaneous review.
  • Don't know
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