Name: Convene — Video Conferencing Feature
Uploaded: 2021-03-02T02:00:01.000Z
Duration: 2 min 30 s
Description: To support the virtual meeting experience, Convene's integrated video conferencing feature can be used to conduct video calls with no additional setup needed.

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### Meeting Management
Users generally praise Azeus Convene for its efficient and streamlined meeting management capabilities. The platform is commended for simplifying the process of organizing and conducting board meetings, making it easier for users to schedule, plan, and execute meetings effectively. Users appreciate the intuitive interface that allows for easy access to meeting documents, agendas, and other essential information. Azeus Convene's meeting management tools have been instrumental in enhancing collaboration, decision-making, and overall productivity during meetings. The platform's ability to facilitate smooth and productive meetings has garnered positive feedback from users, highlighting its effectiveness in optimizing the meeting process.

### Meeting Preparation and Scheduling
Users unanimously agree that Azeus Convene excels in meeting preparation and scheduling capabilities. The platform's intuitive agenda builder and efficient scheduling tools have significantly streamlined the process of organizing meetings and creating agendas. Users appreciate the time-saving features that allow for quick agenda creation, easy document uploads, and smooth coordination of meeting logistics. The ability to send meeting invitations, track activities, and manage follow-ups post-meeting has been highlighted as particularly beneficial. Azeus Convene's meeting preparation and scheduling functionalities have garnered praise for their user-friendly interface and effectiveness in enhancing overall meeting productivity.

### Voting and Decision Making
Users consistently highlight Azeus Convene's voting and decision-making capabilities as key strengths of the platform. The voting feature is commended for its ease of use and transparency, enabling efficient decision-making processes during board meetings. Additionally, the integrated tools for voting and creating workflows are praised for streamlining the decision-making process and enhancing collaboration among board members. Despite some initial challenges reported by a few users, overall sentiment leans towards the effectiveness and convenience of Azeus Convene's voting and decision-making functionalities.

### Document Handling and Sharing
Reviewers consistently praise Azeus Convene's document management and sharing capabilities. Users highlight the platform's ease of document uploading, secure document sharing, and efficient distribution of board documents. The ability to access documents from anywhere, collaborate in real-time, and streamline document handling processes are commonly cited as key strengths of Azeus Convene. Despite some minor issues with document formatting and compatibility, overall, users find the platform to be a valuable tool for managing and sharing documents effectively within their organizations.

### Board Member Collaboration
Users consistently highlight Azeus Convene's board member collaboration features as a key strength of the platform. The software's ability to foster effective teamwork and streamline communication among board members is widely appreciated. Reviewers appreciate the tools provided for collaboration, such as file sharing, digital whiteboards, and real-time interaction, which enhance the overall collaborative experience. The platform's support for team collaboration and its impact on improving communication and decision-making processes within organizations are frequently commended by users.

### Communication and Coordination
User sentiment regarding Azeus Convene's communication and coordination capabilities is generally positive. The platform is praised for its ability to streamline communication channels and facilitate effective coordination among team members. Users appreciate the ease of organizing virtual meetings, webinars, and conferences, as well as the integrated video conferencing feature that enhances real-time interactions. Additionally, the platform's intuitive user interface and comprehensive range of communication tools contribute to a smooth and efficient collaborative workflow. While some users have highlighted minor drawbacks such as the need for improvements in video and audio conferencing functionalities, overall, Azeus Convene is recognized for its contribution to enhancing communication and coordination within organizations.

### Cost Efficiency and Time Management
Users consistently praise Azeus Convene for its cost-saving benefits and time-saving features. The software's ability to eliminate printing costs and reduce time spent on preparing meeting materials has been a game-changer for many organizations. Users appreciate the efficiency and convenience that Azeus Convene brings to their workflow, allowing them to focus on more strategic tasks rather than administrative burdens. The cost efficiency and time management capabilities of Azeus Convene have proven to be valuable assets for businesses looking to streamline their operations and maximize productivity.

### Software and App Integration
User feedback on Azeus Convene's software and app integration capabilities is generally positive, with many users appreciating the platform's ability to seamlessly integrate various functionalities like e-signature, video conferencing, and voting tools. The convenience of conducting video calls within the app itself has been a significant improvement for users, although some have expressed concerns about the heaviness of the desktop app and the lack of integration with other video conferencing applications. Despite these minor drawbacks, the overall consensus is that Azeus Convene offers a robust and user-friendly software and app integration experience for board management.

### Virtual Meeting Solutions
User consensus seems to be that Azeus Convene's video conferencing capabilities are highly praised. Reviewers appreciate the high-definition audio and video quality, as well as the ease of use for participants with varying levels of technical expertise. The platform's integration with external video apps like Zoom has been a valuable addition, streamlining the virtual meeting experience. However, some users have noted occasional screen freezes and audio interruptions, particularly when participants join from different devices. Despite these minor drawbacks, Azeus Convene's virtual meeting solutions are generally well-received for their reliability and collaborative features.

### Remote Access and Mobile Compatibility
User feedback on Azeus Convene's device compatibility and remote access features varies widely. While some users praise the platform for its compatibility with various devices and operating systems, others express concerns about the lack of integrated video and audio functionality, requiring the use of additional tools for meetings. Additionally, the process of device registration for two-factor authentication has been highlighted as cumbersome by some users. Despite these challenges, many users appreciate the platform's ability to facilitate remote meetings effectively, allowing for collaboration and document access from anywhere.

### User Experience and Accessibility
Users consistently praise Azeus Convene for its intuitive interface and secure, user-friendly platform. The majority of reviewers highlight the ease of use and accessibility of the software, noting that it enhances collaboration and communication among participants. Many users appreciate the platform's user-friendly design, which allows for efficient navigation and access to important information. Additionally, the high level of security provided by Azeus Convene is a key factor that contributes to a positive user experience.

### Organizational Tools
Users consistently praise Azeus Convene for its efficient organization of tasks and projects. The platform's organizational tools have been lauded for streamlining workflow, promoting teamwork, and enhancing collaboration among team members. Users appreciate the ease of managing project documents, sharing information, and coordinating tasks effectively. Azeus Convene's organizational tools have proven to be reliable, user-friendly, and instrumental in improving overall productivity within organizations.

### Security and Privacy
User feedback consistently highlights Azeus Convene's robust security measures and emphasis on privacy. The platform is commended for providing a secure environment for confidential communications and document sharing. Users appreciate the encryption protocols in place, ensuring that sensitive information remains protected. The secure access controls and traceability features further enhance the platform's security credentials, instilling confidence in users regarding the safety of their data.

### Compliance and Governance
Users consistently highlight Azeus Convene's compliance and governance capabilities as key strengths of the platform. They appreciate its user-friendly system that offers customization options tailored to meet specific board governance and compliance requirements. Additionally, users find the software easy to implement and learn, enabling efficient management of compliance tasks and governance activities. Azeus Convene's orientation towards board meeting preparation and follow-up on meeting activities is particularly commended, providing a structured approach to ensuring regulatory compliance and effective governance practices. The platform's adherence to EU standards for corporate management and IT solutions further enhances its appeal, making compliance processes smoother and more streamlined for organizations.

Users commonly recommend Azeus Convene for its compatibility across various devices and browsers, making it a versatile software for meetings and collaboration. They praise the ease of use and extensive customization options that meet specific board governance and compliance needs. Users also highly appreciate the prompt support provided by Azeus Convene. The software is recommended for organizations looking to reduce paper usage, work remotely, and have quick access to documents. Additionally, users find Azeus Convene to be an effective tool for improving internal communication and increasing productivity. Its all-in-one features, including document storage, voting system, and task assignment platform, are highly valued by users.

Helpful Update Notifications: Users have found Azeus Convene to be helpful for updating meeting materials as it automatically notifies users of any updates. Several reviewers mentioned this feature, highlighting its effectiveness in ensuring that all participants are kept up-to-date with the latest information.

Excellent Customer Support: Reviewers were impressed by the customer support provided by Azeus Convene, describing it as excellent and always on top of everything. Multiple users praised the responsiveness and helpfulness of the customer support team, emphasizing their positive experience in resolving issues or answering questions.

Simplified Preparation Process: Many users praised the excellent functionality of Azeus Convene, particularly in terms of simplifying the preparation process for board meetings. They found it extremely easy and time-saving to build an agenda, move items, and export meeting packs quickly. This feature was appreciated by several reviewers who found it beneficial for streamlining their workflow and increasing efficiency in preparing for meetings.

Difficulties with Document Uploads: Some users have encountered difficulty when uploading Excel spreadsheets and password protected documents. Although the issue has been partially resolved by converting the document to PDF, this workaround may not be ideal for all users.

Expensive Pricing and Limited Support: The pricing of Azeus Convene is considered expensive compared to some competitors. Additionally, there have been reports of difficulty in finding support when needed, which can be frustrating for users.

Lack of Integration and Customization: One user mentioned frustration with the lack of an API to integrate Azeus Convene with other video apps. This limitation makes it difficult for some users to fully utilize the software's features.

Azeus Convene has revolutionized the way board meetings are conducted, offering a wide range of features that enhance collaboration and streamline the entire meeting process. Users have praised the software for its ability to simplify meeting preparation and save time by eliminating the need for manual agenda creation and printing of paper board packs. The software's virtual meeting capabilities have allowed participants to collaborate effectively, specifying actions through their screens and sharing documents without the need for printing, thus reducing costs.

One of the key use cases of Azeus Convene is its role in hosting virtual meetings, webinars, and conferences. Users have found the software to be an excellent solution for conducting online meetings, providing high-quality audio and video, as well as a variety of features that enhance the overall meeting experience. The software's Enterprise-Grade security has been highly valued by users, ensuring secure access to board files and a transparent voting procedure.

Another significant use case of Azeus Convene is its ability to simplify meeting paper processes. Users have reported that the software has greatly simplified a previously cumbersome process by eliminating the need for paper board packs and securely distributing meeting papers with just a click. This not only saves time but also reduces costs associated with printing and transportation. Additionally, users appreciate the software's flexibility in facilitating effective business decision-making during office closures.

Furthermore, Azeus Convene has proved to be a valuable tool for organizing meetings and improving communication among team members. It has unified fragmented communication channels, coordinated actions with the leadership team, and brought efficiency to board meeting preparation. Users have also highlighted how the Agenda Builder feature has increased meeting efficiency by making it easier to organize meetings.

Overall, Azeus Convene has addressed various challenges faced during board meetings and provided practical solutions. It has reduced administrative tasks, improved communication and decision-making processes, saved time and costs through digital document management, and created a secure environment for discussing confidential business matters. The software's versatility has enabled users to adapt to remote work environments and maintain a smart workflow for efficient meeting management.

ContractZen's Governance Cloud for SMBs features a board portal, entity management, contract management, virtual data rooms (VDR), and more – powered by AI. ContractZen was built to speed up operations, minimize risks, and maximize company value in due diligence situations.

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Azeus Convene

Board Management

Likelihood to Recommend

Use powerful live presentation tools to ensure meetings are structured, engaging, and productive.

Easily drag-and-drop documents, invite guests, and circulate notifications to prepare for meetings.

Utilize secure Integrated Video Conferencing to complete the virtual meeting experience and negate the use of third-party apps.

Place annotations on documents before, during, and after meetings for notes and quick references.

Conduct voting and hold review rooms to facilitate decision-making and approvals.

Choose On-Cloud or Off-Premise hosting and set up security features such as document encryption, password policies, multi-factor authentication, and device registration.

Have complete ownership over the system and set access or permissions for each user.

Can be used on all types of devices, whether Windows, Mac, iOS, and Android.

Convene is a multi-awarded board management software designed to make the entire meeting cycle from preparation to documentation more efficient, collaborative and productive. Convene has been used by directors and executives of leading organizations in over 100 countries. Convene is developed by Azeus, a Capability Maturity Model Integration (CMMI) level 5 company with more than 25 years of experience in IT development that has successfully delivered IT solutions to various clients in Europe, America, Asia Pacific, Africa, and Middle East. Throughout the years, Azeus has gained extensive expertise and experience in software applications and products development, integration, and support and maintenance.

Maryborough District Health Service Success Story

Environmental Costs of Using Paper in the Boardroom

The Paperless NHS and the Role of Board Meeting Software

Convene is a board management software for directors, executives, and administrators of different organizations across the globe.

Convene — The Board Management Software that's Smart, Simple, and Secure

Convene is a multi-awarded and leading board management software that is used by directors and executives across the globe. Designed specifically for organizational leaders, it gives you complete control over the entire board meeting process – from pre-meeting preparation to post-meeting document distribution.

Costing 50% less than our competitors, our premier board management software comes with a wide range of features and functions such as Live Presentation Tools, Voting, e-Signature, Document Library, Reports, Audit Trail, and Action Items Tracking among many others.

To learn more about our board management software, visit https://www.azeusconvene.com/

If you're interested, you may email us at sales@azeusconvene.com and we'd gladly assist regarding any inquiries.

To support the virtual meeting experience, Convene's integrated video conferencing feature can be used to conduct video calls with no additional setup needed.

Convene — Video Conferencing Feature

Complete your virtual meeting experience with Convene's integrated video conferencing feature to conduct video calls with no additional setup needed. 

Eliminate the inconvenience of using another third-party application by holding all video calls in one integrated secure application.

Learn more at https://www.azeusconvene.com/video-conferencing

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User training

Intuitive and easy

Easy to use

Training and documentation

Training sessions

Individual user

Collaboration tools

Remote meetings

Real time

Simple layout

Time collaboration

Support services

Real time collaboration

Action items

Internal meetings

Home

Board Management Software

Using Convene was a step in the right direction because it improved board meeting experience, productivity and helps us achieve our organizational objectives. Convene proved to be very beneficial to us since we can share important documents during meetings and easily access all information related to the board. By streamlining our board meeting processes, it saved the organization time and money required to facilitate board meetings.

Streamlined the way we prepare for, and hold board meetings.
Our board meetings, especially remote meetings became more interactive.
Instant distribution of updated documents.
Enhances real-time collaboration.

Convene uses a feature called Convene Connect that was recently rolled out to integrate with external video apps in order to hold calls.

E-signatures for authorizing documents with less turnaround delays.
Convene's permission-based settings to control who has access to documents.
Distribution of annotated documents to ensure optimal communication.
Convene's action item tracking to monitor assignments for committee members.

Low cost of running board meetings.
Open environment for discussion.
Better decision making.
Less time to prepare for meetings.

Chief Administrative Officer

Azeus Convene is being used as a secure collaboration tool for our executive management team. The extensive secure document sharing, live presentation and collaboration features has provided them with the confidence to use the tool for sensitive and confidential business matters. It also provides a better connected experience for remote participants in management meetings with its ability to follow along with presentations in real time

Document signing / Sharing
Live presentations (Especially helpful to remote participants)
Collaboration tools (comments, polls, workflows etc)
Security

Training and documentation could be improved

Quick turnaround for board approvals
Lower risk of data leakage for confidential business data
Improved collaboration

Microsoft Azure, Microsoft Azure Active Directory, Jira Software, Atlassian Confluence, Smartsheet, OpenIAM Identity and Access Management, MS SharePoint, Google Data Studio, Google Voice, Google Vault, Microsoft Dynamics GP, Microsoft Dynamics 365 Field Service (FieldOne), FortiWeb, Constant Contact

Being President at SELC Pro LLC, as part of my consulting, I was sometimes asked to give recommendations to nonprofits and medium-level companies on what board portal provider would be the best for their internal and strategic operations.

Action Items Tracking
Agenda Management
Attendee Management
Board Meetings
Committee Meetings
Internal Meetings
Invitation Management
Legislative Meetings
Materials Management
Meeting Preparation Tools
Minutes Management
Post-Meeting Tools
Scheduling
Voting Management

Limited individual training sessions - The only clear and concrete advantage that Diligent has over Convene is that they have unlimited individual user training. But Convene is so intuitive and easy-to-use that you don't usually need to go beyond their free first 4 user/administrator training sessions.

Our non-affiliated recommendation of Convene has saved our clients a lot of dollars and resources. You have no idea how much it means for nonprofits, charities, and value-conscious companies and organizations to have a solution as good, yet as reachable, as Convene.

BoardPad, BoardVantage, Diligent Boards and BoardPaq

Azeus Convene

Overview

What is Azeus Convene?