Name: Bubble® Project and Portfolio Management Software
Uploaded: 2020-07-15T11:50:27.000Z
Duration: 3 min 7 s
Description: Short introduction to the Bubble PPM platform

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### Project Management
Users generally praise Bubble PPM's project management capabilities. They appreciate the platform's ability to provide a comprehensive overview of all projects, allowing for easy tracking of progress and dependencies. The software's project management features, such as resource allocation and dashboard reporting, are highlighted as particularly beneficial for efficient project planning and execution. Despite some minor limitations in dashboard customization and planning module maturity, users find Bubble PPM to be a valuable tool for managing project portfolios effectively. The platform's user-friendly interface and customizable options contribute to its appeal among project management professionals seeking a reliable solution for their project management needs.

### Planning and Strategy
Some users appreciate Bubble PPM's modern and user-friendly bubble interface, which allows for quick project status updates at a glance. However, concerns have been raised about limitations in the "Planning" module, such as constraints in stages/phases, dependencies, and manual/auto scheduling. Additionally, users have encountered issues with dashboard color customization, buggy exports, and the need for more advanced portfolio planning features. Despite these drawbacks, the solution's high level of customization and adaptability have been noted as beneficial for adjusting managing strategies on the go.

### Stage-Gate Processes
Users universally praise Bubble PPM for its robust stage-gate processes functionality. The reviews highlight the ease of setting up projects, the intuitive stage gate sign-off process, and the progress tracking feature that aids project managers in monitoring project advancement. Customers appreciate the support provided by Bubble, emphasizing the excellent customer service and the system's adaptability to their needs. The tool's ability to provide a single source of truth for project portfolios, support decision-making processes, and facilitate resource allocation decisions is also commended. Additionally, users find the dashboard layout for viewing key project information and the portfolio reporting features to be highly beneficial, enabling easy access to critical data for decision-making purposes.

### Collaboration and Communication
Users consistently highlight Bubble PPM's collaboration and communication capabilities as key strengths of the platform. They appreciate the enhanced team collaboration on projects facilitated by having all project data centralized in one location. The system's ability to streamline processes and enable better communication among different groups within the organization has been particularly beneficial. Additionally, users praise the tool for its support in promoting project governance through built-in stage gates and improved portfolio visibility.

### Customer Service Excellence
Users consistently praise Bubble PPM for its exceptional customer service and support. The reviews highlight the company's dedication to addressing customer needs promptly and effectively. Customers appreciate the proactive and professional approach taken by the Bubble team in resolving issues and providing solutions. The level of technical acumen and responsiveness displayed by the customer service team has left a lasting positive impression on users. In summary, Bubble PPM's customer service excellence is a standout feature that sets them apart in the industry.

Lack of detailed resource and capacity planning capabilities: Some users have expressed their disappointment with the tool, stating that it lacks in providing the level of detail required for resource and capacity planning within their organizations. 

Limited customization options for reports: Several reviewers have mentioned that there is a lack of flexibility when it comes to customizing reports based on different stakeholders' needs, which can be a drawback.

Difficulty in capturing the right information for reports: Users have repeatedly voiced their frustration with Bubble Innovator, as they find it challenging to capture the necessary information for generating accurate and relevant reports, especially considering the constantly changing requirements within companies.

Bubble Innovator is a versatile tool that offers a range of use cases to improve project management and decision-making processes. Users praise its intuitive user interface, which allows for frequent data upload with minimal effort and streamlines reporting, enabling them to focus on productive work. The customizable reporting feature of Bubble Innovator allows users across various functions to easily create reports tailored to their specific needs and the questions posed by their leaders, driving transparency and alignment across the organization. Furthermore, Bubble Innovator serves as the source of truth for key NPD information, replacing multiple disconnected tools and ad hoc reports. It enhances transparency and facilitates collaboration by making the New Product Development pipeline visible to the entire organization, promoting cross-functional alignment and focus on NPD priorities. The software also acts as a centralized location for all non-technical NPD project data, eliminating the need for multiple reporting mechanisms and SharePoint sites. Additionally, Bubble Innovator provides valuable features for portfolio management, enabling management to make prioritization decisions based on project profile data and bringing visibility to the innovation pipeline. With Bubble Innovator, cross-functional teams involved in launching new products can collaborate effectively and coordinate their efforts across supply chain, marketing, quality, R&D, and other functions. The software acts as a single source of truth for new product development, program/project descriptions, financial impact, status, and milestone progress. This enhances organizational efficiency and clarity in the NPD pipeline by eliminating multiple sources of truth and reducing demands for updates. Moreover, Bubble Innovator helps strike a clearer balance between long and short-term innovation opportunities, supporting better project prioritization and resource allocation. Overall, users have found that Bubble Innovator improves project management and delivery within their organizations while enhancing collaboration and coordination among team members across departments.

Wrike is a project management and collaboration software. This solution connects tasks, discussions, and emails to the user’s project plan. Wrike is optimized for agile workflows and aims to help resolve data silos, poor visibility into work status, and missed deadlines and project failures.

Wrike Free

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Wrike Enterprise

Wrike Team

Pinnacle

Wrike

LiquidPlanner is a cloud based predictive project management solution. Some key features include: Dynamic Timeline View, Workload View, and Real-Time Activity Stream.

Professional

Ultimate

Essentials

Free

LiquidPlanner

Bubble PPM

Project Portfolio Management Software (PPM) optimize enterprise product lifecycle management through improvement of strategy execution and monitoring financial performance across projects, for environments that are asset and production focused, and resource constrained.

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an example of the Portfolio Management Dashboards (Fully Configurable)

an example of the Project Management Dashboards (Fully Configurable)

the real-time metrics and automated project reporting, presented in editable dashboard tiles that display project status indicators, tabulated data, and summary overviews, as well as metric ratios, KPIs, and calculated metrics. The reporting module makes it possible to quickly share summaries for any number of selected projects and automation tools can facilitate the generation of reports that need to be shared at fixed intervals. And because the very latest information is always available, senior management can obtain a presentation-ready report at any time (without adding to the workload of your team)

the program and project management tools that allow portfolio managers to manage many processes or projects in tandem. Users can track delivery according to priorities, dependencies, or other drivers. This provides the ability to create and link parent and child projects provides an oversight of all project activity while, at the same time, focusing on higher-level program goals. Line extensions, annual updates, or other Projects can be duplicated in whole or in part and required elements are copied across, saving valuable time and effort. Process measurement tools allow users to spot, analyze, and continuously refine process blockers and bottlenecks.

where any number of project management processes can be added to the system and automated, meaning it's easy to accommodate all projects and project types (e.g. New Product Development (NPD), Innovation, Reserach, IT, Project Management Office (PMO) projects).

where users can get a view of organization wide, department, team, or person views, of resource allocation and total capacity. They can also assign time to projects by hours, days, percentage, etc. Assigned and required resources can be viewed together or separately. Assignment summaries can be used to see precisely who’s working on what, where the pressure points are, when there’s a risk of becoming overloaded. Where resource gaps could be filled is discovered by assigning underutilized capacity from elsewhere. Automatic charts that graphically flag where total available resources are overtaken by the number of projects required help to support long-term planning.

Bubble® is a leading provider of Project and Portfolio Management software. Founded in 1999, the company serves clients globally via offices in London, Cambridge, and Vancouver.<div><br></div><div>Its cloud-based solutions help customers improve the planning, governance, and delivery of Innovation, New Product Development, Engineering, IT, and other initiatives.</div><div><br></div><div>Using Bubble PPM, our customers:</div><ul><li>Select the right portfolio of projects, and execute them reliably</li><li>Manage the complexities of a distributed workforce, working collaboratively</li><li>Improve overall efficiency and productivity from within a single integrated environment</li></ul><div><br></div><div>Contact us directly for more information: <a target="_blank" rel="nofollownoopener"><b>hello@bubblegroup.com</b></a> or learn more at: <a href="http://www.bubblegroup.com" rel="">www.bubblegroup.com</a></div>

Bubble Software

Short introduction to the Bubble PPM platform

Bubble® Project and Portfolio Management Software

Deliver greater value from your projects and portfolios

Bubble® Project Portfolio Management Software (PPM software) makes everyone's jobs easier by providing real-time insights, inbuilt best practices in innovation, and a full suite of reporting and delivery tools.

Manage your entire portfolio of projects with total confidence:

- Total Visibility
- Complete Control
- Maximum Efficiency

National Director Agronomic Solutions

Bubble PPM 2021-03-18 11:51:19

Rapport Originations, from Solifi

Director of Portfolio and Stage Gate

Bubble Innovator 2015-11-19 11:40:13

Senior Manager , Global R&D Portfolio, Strategy and Business Operations

Bubble Innovator 2015-12-10 14:31:07

Engineering Director

Bubble Innovator 2015-11-24 08:17:24

Commercial Strategy

Bubble Innovator 2015-02-17 09:36:47

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Project Portfolio Management Software

Bubble PPM is being used by a proprietary product department, to manage the portfolio of New Product Development projects, as well as product line changes as well as supporting communication, R&amp;D, and supplier/vendor projects. The service from Bubble provides a cloud-based system to manage portfolios of product development projects, as well as personal support for implementation of the processes necessary to make full use of a Product Portfolio Management approach. The system provides for simultaneous management of individual projects, as well as the portfolios of all projects underway by our department. The project management is ideal for product development work, with a phased-gate approach to managing the progress of work, along with a complete scheduling tool, financial modeling, and strategic scoring for project prioritization, and much more. The portfolio level view allows for a complete overview of all projects, the modeled financial contribution of those projects, and the progress to completion. There is a suite of project and portfolio level dashboards and reports that are extremely useful for meetings and progress reports.

Bubble PPM allows for a "single source of truth" for the progress and details of all projects. The very flexible system allows for customized forms and fields that provides a home for all the details of a project, from ideation to post-launch review.
Bubble PPM is particularly good for managing Product Development projects. The system is built with Product Development in mind, which is a unique offering where other project management tools have been deficient. The project templates are made for the specific demands of managing many ongoing products, with provisions for managing competing priorities.
Bubble is more than a software system, there is personal help with implementing a system of governing projects where there may have been gaps before. The company began as a process management consultancy, that saw the need for a system to manage the resulting processes they developed with clients. It is hard to overstate the value of this background of the company when adapting your existing processes to the Bubble PPM system, or creating processes for the first time.
If you want your team to be conspicuously well-organized, "doing the right work", with easy reports for progress updates, forecasting, and budgeting, this system will help you.

As with all software systems there are features that are occasionally changed to improve the function of the system. Some patience and curiosity is always rewarded with any software, and this is no different.

Bubble PPM has has a very positive impact on the productivity and ROI for our product development work.
Bubble PPM has given us an unprecedented transparency to the future value of our products in development, as well as the progress of those products. The system overcomes what can be a 'black box' of progress that is hard to see in some product development environments. This has been very valuable to our teams that are doing the product development work, as well as the other workstreams that need updates on the work in progress.

We currently use Bubble in NPD (New Product Development) to manage all new projects in development. It is used as a project management tool for the Innovation project managers and also as the "one point of truth" for all cross-functional teams involved in the project. Under each project/SKU profile, cross-functional teams are able to see the project overview, their tasks, what stage the project is in, meeting notes, basic timelines and who is involved.

Great at being able to manipulate projects and filter certain projects into a report. This is great for when we have different meetings for different channels e.g. food service vs speciality.
Easy to use - our cross-functional teams use this and they are able to find what they need without a lot of training.
The development team are understanding of our needs and happy to adapt the program for us.

Parent-child functionality. However we are currently working with Bubble to develop this and find a solution to our needs.
Limited timeline capability.
Sometimes the speed is slow - however I think this is related to our internet connection.

With financials being included in each SKU, it has lead us to be more finance focused and aware of what projects are more profitable than others.
It has given us a better oversight of what everyone is working on and the SKUs in our portfolio - allowed us to allocate resources more efficiently.

Microsoft Office 2016, SAP Cloud Platform

Innovation Project Manager

Bubble Innovator is our "single source of truth" for stage gate and portfolio management reporting. It is central to our PMO function and is used for regular monthly reporting of metrics, issue escalation &amp; resolution, and portfolio optimization. Bubble Innovator has provided a level of transparency across the organization that was previously impossible to achieve. There are some key elements of the product that enabled this: highly intuitive user interface allows frequent data upload with minimal effort; visually appealing and simple automated reports drive transparency and alignment across the organization, while streamlining reporting (people can now spend time doing productive work, and less time trying to match an ever-evolving format for reports); and the new addition of highly customized reporting, so that users across many functions (upstream, downstream, pipeline, operations, regulatory, etc) can very easily create the reports that are best suited to their needs, and the questions their leaders are asking.

I already mentioned the simple user interface for data upload, and the equally intuitive customized reporting. Leadership and "supporting" functions for product development get tremendous value from this because they don't need to hunt down answers anymore. Everything from pipeline planning to operational planning can be built on the same foundation of objective data, rather than many different sources interpreted through many different lenses.
But the greatest value I think Bubble Innovator delivers is not really the product itself. It's the sense of partnership and responsiveness from the Bubble Innovation team. The Bubble Innovation team becomes a part of your team. They are valued consultants with helpful input on best practices for stage gate management, portfolio analytics, and report visualization. I have continually been impressed with the responsiveness and effort that their team brings to the table. When we have challenges and need to customize our data or analytics or reporting, they are right there beside us, finding the best solution, sharing prototypes in a test environment, and implementing as fast as possible.

The biggest issue we've had in the past is customized reporting. But this has now been addressed with a new module dedicated to enabling any user to build the report to exactly meet their needs and address the questions being asked by their leaders. There is always room for improvement here, and the leadership demands for alternative views are frequently evolving, but with the customized reporting ability we can deal with this evolution far better than ever before, and beyond the capabilities of any competitive product I've seen.
Detailed resource &amp; capacity planning is not the strength of this tool. Compiling and packaging data to drive highly constructive conversations during stage gate reviews, pipeline reviews, and portfolio optimization discussions is. With that said, the Bubble Innovation team rose to the challenge of creating a high-level resource &amp; capacity planning tool that now gives us reasonable ability to plan for forward-looking functional resource gaps in the context of a prioritized project list. It won't address detailed capabilities/competencies at the individual employee level.
For senior level reporting, we tend to speak in PowerPoint. While it is pretty effortless to create Excel and pdf output from Bubble Innovator, it would be nice to be able to export reports/data/charts/content to PowerPoint.

As noted previously, streamlined and efficient reporting means more time working productively and less time converting all your updates into the slide format-of-the-year/quarter/month.
Also mentioned previously, the transparency is an immediate benefit. Not just visibility to which projects have the greatest risk or value, but also which ones are at risk of missing milestones so you can proactively address them, and which ones simply don't have sufficient data entered/available to inform good decision making.
The stage gate management tools, which Bubble Innovation worked very closely with us to develop, have driven improved rigor, consistency, and constructive challenge into our project management. If there are highly critical strategic elements that need to be incorporated into all projects across the business (e.g., heightened awareness of profitability impact), then you can efficiently push that into every stage gate conversation across every platform by integrating that element into your stage gate requirements, without having any impact on design control or more stringently controlled procedures.

Change management was a big part of the implementation and was well-handled

Data integrity - it was critical to reinforce with the PMO that the data were becoming highly visible, and inherent in high-level reporting &amp; decision-making. The ease of use of Innovator allows every user to see how their data are compiled into reports, so they are aware of how the information is used, and how to best convey status updates, requests for assistance, or recommendations. As mentioned, when Bubble met face-to-face with users in every site globally it helped build rapport and a sense of team, so we were all working together to hit an aggressive deadline.

I've already mentioned the impressively proactive response when we first deployed the custom reporting tool. Without me even knowing an error had occurred, I received an offer of help from their tech support. When they learned that the error was not even visible to me as a user, they ensured that I was getting the functionality I needed.

Building custom reports
Stage gate management - consistency, rigor, &amp; constructive challenge are embedded

Resource &amp; capacity planning - not sure there is an easy way around this, but for the tool to work effectively, functional resource capacity and project level assignments must be entered across every project and mapped over each quarter for each major function. The Bubble Innovation team has offered to implement pre-filled resource fields to streamline this, but the fact remains that it probably varies for every project and must be done manually, regardless of the software.

Bubble PPM

Overview

What is Bubble PPM?