Bubble PPM

Bubble PPM

Score 7.1 out of 10
Bubble PPM

Overview

What is Bubble PPM?

Bubble PPM is a cloud-based Project and Portfolio Management (PPM) software solution from Bubble®. Founded in 1999, the company serves clients globally via offices in London, Cambridge, and Vancouver.

Its cloud-based solutions help customers improve the planning, governance, and delivery...
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Recent Reviews

Bubble Innovator Overview

10 out of 10
January 11, 2017
Bubble Innovator is used across the business but primarily by those cross functional teams that are all part of launching new products - …
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Verified User
Manager

Bubble Innovator is Awesome!!!

10 out of 10
November 18, 2015
Bubble Innovator has had a tremendous impact on our ability to clearly visualize our complex product portfolio and to manage the …
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Verified User
Executive
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Pricing

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Bubble PPM

Bubble PPM

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What is Bubble PPM?

Bubble PPM is a cloud-based Project and Portfolio Management (PPM) software solution from Bubble®. Founded in 1999, the company serves clients globally via offices in London, Cambridge, and Vancouver. Its cloud-based solutions help customers improve the planning, governance, and delivery of…

Entry-level set up fee?

  • Setup fee required
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Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting / Integration Services

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Product Details

What is Bubble PPM?

Bubble PPM is a cloud-based Project and Portfolio Management (PPM) software solution from Bubble®. Founded in 1999, the company serves clients globally via offices in London, Cambridge, and Vancouver.

Its cloud-based solutions help customers improve the planning, governance, and delivery of Innovation, New Product Development, Engineering, IT, and other initiatives.

Their software supports Portfolio Planning, ongoing Project and Portfolio Management, and Resource management.

According to the vendor, the solution enables cross-functional teams to collaborate effectively on projects and provides a flexible platform for business leaders to consider investments, define priorities, and monitor overall progression. For project teams, it provides real-time views on project status and risk, streamlines reporting, facilitates the preparation for stage gate and other project reviews, and enables fact-based decision making.

Bubble PPM Features

  • Supported: Portfolio Dashboards (Fully configurable to plan / monitor investments)
  • Supported: Real-time Portfolio Analysis & Scenario Planning Tools
  • Supported: Roadmapping tools (e.g. Strategy / Service / Technology Roadmaps etc)
  • Supported: Supports Waterfall, Agile and hybrid project management processes
  • Supported: Business Case, Financial and Risk Management tools
  • Supported: Project Selection and Prioritisation tools (e.g. Balanced scorecards)
  • Supported: Project Process Governance and Management
  • Supported: Fully configurable Metrics (e.g. 1-click Chart builder / Reporting tools)
  • Supported: Resource, Task & Capacity Management Tools

Bubble PPM Screenshots

Screenshot of Example of Portfolio Management Dashboards (Fully Configurable)Screenshot of Example of Project Management Dashboards (Fully Configurable)Screenshot of Real-time metrics and automated project reporting saves users an average of one day per week. Editable dashboard tiles display project status indicators, tabulated data, and summary overviews, as well as metric ratios, KPIs, and calculated metrics. The easy-to-use reporting module makes it possible to quickly share summaries for any number of selected projects and automation tools can facilitate the generation of reports that need to be shared at fixed intervals. And because the very latest information is always available, senior management can obtain a presentation-ready report at any time (without adding to the workload of your team)Screenshot of Projects rarely exist in complete isolation. Our program and project management tools allow portfolio managers to manage many processes or projects in tandem. Track delivery according to priorities, dependencies, or other drivers. The ability to create and link parent and child projects provides an oversight of all project activity while, at the same time, focusing on higher-level program goals. Line extensions, annual updates, or other Projects can be duplicated in whole or in part and required elements are copied across, saving valuable time and effort. Process measurement tools allow you to spot, analyze, and continuously refine process blockers and bottlenecks.Screenshot of The software is designed to reflect the way your organization already works. Any number of project management processes can be added to the system and automated, meaning it's easy to accommodate all of your projects and all of your project types (e.g. New Product Development (NPD), Innovation, Reserach, IT, Project Management Office (PMO) projects).Screenshot of Get organization wide, department, team, or person views, of resource allocation and total capacity. Assign time to projects by hours, days, percentage, etc. View assigned and required resources together or separately. Bring up assignment summaries to see precisely who’s working on what, where the pressure points are, when there’s a risk of becoming overloaded. See where resource gaps could be filled by assigning underutilized capacity from elsewhere. Support long-term business planning with automatic charts that graphically flag where your total available resources are overtaken by the number of projects required.

Bubble PPM Competitors

Bubble PPM Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS
Supported CountriesGlobal
Supported LanguagesSupports Multi-Language

Bubble PPM Downloadables

Frequently Asked Questions

Planview AdaptiveWork, Planisware, and Planview ChangePoint are common alternatives for Bubble PPM.

Reviewers rate Support Rating highest, with a score of 9.1.

The most common users of Bubble PPM are from Enterprises (1,001+ employees).

Bubble PPM Customer Size Distribution

Consumers0%
Small Businesses (1-50 employees)0%
Mid-Size Companies (51-500 employees)25%
Enterprises (more than 500 employees)75%
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Comparisons

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Reviews and Ratings

 (18)

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Reviews

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November 20, 2015

More than just software: a collaboration that streamlines productivity and alignment

Matt Parsons | TrustRadius Reviewer
Matt Parsons
Director of Portfolio and Stage Gate
J&J Medical Devices (Medical Devices, 10,001+ employees)
Score 10 out of 10
Vetted Review
Verified User
Use Cases and Deployment Scope
Bubble Innovator is our "single source of truth" for stage gate and portfolio management reporting. It is central to our PMO function and is used for regular monthly reporting of metrics, issue escalation & resolution, and portfolio optimization. Bubble Innovator has provided a level of transparency across the organization that was previously impossible to achieve. There are some key elements of the product that enabled this: highly intuitive user interface allows frequent data upload with minimal effort; visually appealing and simple automated reports drive transparency and alignment across the organization, while streamlining reporting (people can now spend time doing productive work, and less time trying to match an ever-evolving format for reports); and the new addition of highly customized reporting, so that users across many functions (upstream, downstream, pipeline, operations, regulatory, etc) can very easily create the reports that are best suited to their needs, and the questions their leaders are asking.
Pros and Cons
  • I already mentioned the simple user interface for data upload, and the equally intuitive customized reporting. Leadership and "supporting" functions for product development get tremendous value from this because they don't need to hunt down answers anymore. Everything from pipeline planning to operational planning can be built on the same foundation of objective data, rather than many different sources interpreted through many different lenses.
  • But the greatest value I think Bubble Innovator delivers is not really the product itself. It's the sense of partnership and responsiveness from the Bubble Innovation team. The Bubble Innovation team becomes a part of your team. They are valued consultants with helpful input on best practices for stage gate management, portfolio analytics, and report visualization. I have continually been impressed with the responsiveness and effort that their team brings to the table. When we have challenges and need to customize our data or analytics or reporting, they are right there beside us, finding the best solution, sharing prototypes in a test environment, and implementing as fast as possible.
  • The biggest issue we've had in the past is customized reporting. But this has now been addressed with a new module dedicated to enabling any user to build the report to exactly meet their needs and address the questions being asked by their leaders. There is always room for improvement here, and the leadership demands for alternative views are frequently evolving, but with the customized reporting ability we can deal with this evolution far better than ever before, and beyond the capabilities of any competitive product I've seen.
  • Detailed resource & capacity planning is not the strength of this tool. Compiling and packaging data to drive highly constructive conversations during stage gate reviews, pipeline reviews, and portfolio optimization discussions is. With that said, the Bubble Innovation team rose to the challenge of creating a high-level resource & capacity planning tool that now gives us reasonable ability to plan for forward-looking functional resource gaps in the context of a prioritized project list. It won't address detailed capabilities/competencies at the individual employee level.
  • For senior level reporting, we tend to speak in PowerPoint. While it is pretty effortless to create Excel and pdf output from Bubble Innovator, it would be nice to be able to export reports/data/charts/content to PowerPoint.
Likelihood to Recommend
No stage gate or portfolio reporting solution can overcome poor input data. The organization has to be willing to commit to consistent and rigorous updates of the information, or the reporting becomes useless. From what I've seen of competitive systems, Bubble Innovator is the easiest to use in this regard, so the excuse of not having good data because it's painful to upload or cumbersome to retrieve goes away. And the ease with which you can produce customized reports allows you to immediately find the gaps and weak points in your data, and take action to address them. That's not to say that every report and function in Bubble Innovator is perfect. But the close collaboration and responsiveness of the Bubble Innovation team has made it relatively easy to triage, prioritize, and implement improvements along the way.
Return on Investment
  • As noted previously, streamlined and efficient reporting means more time working productively and less time converting all your updates into the slide format-of-the-year/quarter/month.
  • Also mentioned previously, the transparency is an immediate benefit. Not just visibility to which projects have the greatest risk or value, but also which ones are at risk of missing milestones so you can proactively address them, and which ones simply don't have sufficient data entered/available to inform good decision making.
  • The stage gate management tools, which Bubble Innovation worked very closely with us to develop, have driven improved rigor, consistency, and constructive challenge into our project management. If there are highly critical strategic elements that need to be incorporated into all projects across the business (e.g., heightened awareness of profitability impact), then you can efficiently push that into every stage gate conversation across every platform by integrating that element into your stage gate requirements, without having any impact on design control or more stringently controlled procedures.
Alternatives Considered
I don't have deep experience with this product, but with my limited exposure, the user interface and ability to customize reports are not comparable to Bubble Innovator. I can't speak for their service beyond the product, but have already mentioned that responsiveness is one of the greatest strengths of the Bubble Innovation team.
Implementation Details / Implementation Partner
  • Vendor implemented
Implementation Phases
Yes
The implementation included face-to-face introduction to the user interface, and support throughout the initial data uploads. This face-to-face training and deployment added cost, but was well worth it, because it built rapport and trust across the organization. In addition, they worked side by side with us in developing a harmonized and rigorous stage gate process, which was implemented across multiple businesses.
Change Management Lessons
Change management was a big part of the implementation and was well-handled
The face-to-face visits to multiple sites was vital to the success of implementation. Having a dedicated PMO group was extremely helpful as well, so that there was a team directly invested in uploading the data to maximize the system benefit.
Implementation Issues
  • Data integrity - it was critical to reinforce with the PMO that the data were becoming highly visible, and inherent in high-level reporting & decision-making. The ease of use of Innovator allows every user to see how their data are compiled into reports, so they are aware of how the information is used, and how to best convey status updates, requests for assistance, or recommendations. As mentioned, when Bubble met face-to-face with users in every site globally it helped build rapport and a sense of team, so we were all working together to hit an aggressive deadline.
Implementation Rating
9
The number of variables made this extremely challenging (org changes, stage gate harmonization, pipeline prioritization, and new governance model). I think the implementation was handled very well in spite of this, and managed to deliver on time and on budget.
Premium Support
No
I really don't know if "premium support" is available from Bubble Innovator, but would say that I feel we are already receiving it. When I am working late in the evening to make custom reports with the new functionality, and get a proactive message from the Bubble Innovation team asking if they can help ensure the new functionality is meeting my needs because they observed some server response times that were slower than they would have liked (and I had not even noticed), that feels like pretty impressive on demand premium support!
Support Rating
10
I've mentioned it already in this review, but this is really a strength of Bubble Innovator. The team is highly engaged in helping solve challenges to make their customer's lives easier.
Bug Resolution
Yes
We had an instance where the response time of the system just wasn't meeting our expectations, and was affecting users across the business. We had immediate response in e-mail and by phone from Bubble Innovator- they were aware of the problem, and followed up to let us know when they had identified the root cause, and informed us of when it would be resolved. The proactive communication and rapid response gave us confidence that we had chosen the right partner.
Exceptional Examples of Bubble PPM Support
I've already mentioned the impressively proactive response when we first deployed the custom reporting tool. Without me even knowing an error had occurred, I received an offer of help from their tech support. When they learned that the error was not even visible to me as a user, they ensured that I was getting the functionality I needed.
Easy Tasks
  • Building custom reports
  • Stage gate management - consistency, rigor, & constructive challenge are embedded
Difficult Tasks
  • Resource & capacity planning - not sure there is an easy way around this, but for the tool to work effectively, functional resource capacity and project level assignments must be entered across every project and mapped over each quarter for each major function. The Bubble Innovation team has offered to implement pre-filled resource fields to streamline this, but the fact remains that it probably varies for every project and must be done manually, regardless of the software.
Mobile Interface Availability and Impressions
No
Usability
9
The user interface is highly visual and simple. Literally within 10-15 minutes of my introduction to the software, I was up and running. Of course, deeper capabilities become apparent after additional use, but the basic functionality is very simple to grasp. Where there are consistent challenges reported by multiple users, the Bubble Innovation team is quick to connect and put plans in place to address the challenges.
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