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Calendly

Calendly

Starting at $12 per month per seat
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Overview

What is Calendly?

Calendly helps organizations globally automate the meeting lifecycle by removing the scheduling back and forth, with the goal of enabling companies to close deals, hire candidates faster, and build relationships.

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Recent Reviews

Calendly review

10 out of 10
March 28, 2024
Incentivized
We use Calendly to offer a scheduling solution to people outside our org. Simple product and simple solution - works really well for what …
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TrustRadius Insights

Calendly is a scheduling tool that simplifies the process of setting up appointments and meetings. Users find that Calendly makes booking …
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Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Pricing

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Standard

$10

Cloud
per month (billed annually) per seat

Teams

$16

Cloud
per month (billed annually) per seat

Enterprise

Starts at $15k

Cloud
per year

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visithttps://calendly.com/pricing

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $12 per month per seat
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Product Demos

Calendly Schedules

help.calendly.com

Account Settings

help.calendly.com

Welcome to Teams Owners and Admins

help.calendly.com

Welcome to Standard Owners and Admins

help.calendly.com

Welcome to Teams Users

help.calendly.com

Welcome to Standard Users

help.calendly.com
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Product Details

What is Calendly?

Calendly helps organizations globally automate the meeting lifecycle by removing the scheduling back and forth, with the goal of enabling companies to close deals, hire candidates faster, and build relationships.


Calendly Video

Calendly Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android
Supported CountriesGlobal
Supported LanguagesEnglish, Spanish, French, German, Dutch, Italian, and Portuguese
Security

Frequently Asked Questions

Calendly helps organizations globally automate the meeting lifecycle by removing the scheduling back and forth, with the goal of enabling companies to close deals, hire candidates faster, and build relationships.

Calendly starts at $12.

Chili Piper, Microsoft 365 Business Premium, and Google Calendar are common alternatives for Calendly.

Reviewers rate Support Rating highest, with a score of 8.7.

The most common users of Calendly are from Small Businesses (1-50 employees).
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Comparisons

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Reviews and Ratings

(549)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Calendly is a scheduling tool that simplifies the process of setting up appointments and meetings. Users find that Calendly makes booking appointments much easier and reduces the back-and-forth communication. With its simple and clean interface, Calendly solves the problem of scheduling consultations by providing a hassle-free experience for both users and clients. It frees up time for sales and marketing reps to focus on important tasks, automates marketing processes, and accomplishes tasks with just one click. Users appreciate that Calendly can be easily synced with Google calendar, automatically updating their schedule. This allows them to set up meetings passively and schedule times that are convenient for contacts.

Calendly is used in various scenarios, such as onboarding meetings with new customers, one-off trainings with current customers, scheduling interviews, matching applicant schedules with interviewers, and booking sales calls. It is also utilized by businesses for client calls and meeting requests. The ability to integrate with Google calendar, send reminders automatically, and customize each client session makes Calendly a preferred choice among freelance consultants. Nonprofit organizations benefit from Calendly as it reduces the need for sending back-and-forth emails when scheduling meetings. Additionally, individuals rely on Calendly to book lunch or coffee meetings effortlessly without multiple emails to find a mutually available time slot.

Calendly is widely used by Customer Experience and User Experience teams for coordinating interviews and user testing, eliminating the outdated method of manually suggesting available times. Employees across departments use Calendly to organize meeting dates, prevent overlapping in schedules, receive calendar reminders, and invite external participants from outsourced companies. Moreover, recruiters leverage Calendly to streamline the interview scheduling process for candidates. The integration with video conferencing tools like Zoom and Webex has received positive feedback from prospects and clients.

While some users have found challenges in integrating Calendly with Microsoft Office or Outlook, overall it is considered a helpful product. The free version is recommended for basic needs, and the premium features cater to those requiring advanced functionalities. Calendly's efficiency in automating scheduling, reducing backend work for appointment setters, and streamlining webinar and consulting session scheduling has made it a go-to tool for many organizations. Its ability to seamlessly set up meetings and eliminate extensive booking conversations, especially for global clients, has been highly appreciated by users.

User-Friendly Interface: Calendly is praised for its user-friendly and intuitive interface. Users appreciate the clean and simple design, making it easy to navigate and customize. The visual interface for clients is described as clutter-free and straightforward, allowing them to see available days and times without any confusion.

Customization Options: Calendly offers a wide range of customization options that users find valuable. They can easily set up appointment lengths, names, criteria, and mandatory questions according to their preferences. This allows users to gather relevant information for sales calls and streamline the scheduling process.

Integration with Google Calendar: Calendly's integration with Google Calendar, Outlook, and iCal is highly valued by users. It provides real-time updates, avoids scheduling conflicts, and seamlessly adds confirmed appointments to users' calendars.

Limited customization options: Users mentioned frustration with the lack of customization and branding options in Calendly. Some users expressed the desire to upload brand logos, assets, and use brand color codes in their profile settings.

Inability to sync with multiple calendars: The inability of Calendly to sync with more than one calendar at a time was mentioned as inconvenient for users who keep different calendars or use different calendar platforms.

Lack of flexibility in scheduling: Users found the hourly and half-hourly session-based scheduling limitation problematic, as they desired the ability to schedule in 15-minute increments even with existing bookings in adjacent time slots.

Users highly recommend Calendly for its effectiveness in scheduling meetings and its suitability for their company needs. They greatly appreciate the value they receive for the cost paid. Additionally, they advise considering alternative solutions if reminders or requesting specific information during a demo booking are necessary. These user recommendations provide valuable insights into the strengths and limitations of Calendly as a scheduling tool, making it an excellent option for simplifying meeting scheduling and meeting basic requirements.

Attribute Ratings

Reviews

(1-25 of 90)
Companies can't remove reviews or game the system. Here's why
Mitesh Chavda | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Automated scheduling.
  • Group scheduling.
  • Solid security.
  • Integration with calendar and CRM products.
  • Excellent meeting analytics.
  • Open to customization.
  • There has been no upsets. All features are incredible.
Taylor Robinson | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Calendly helps to schedule clients calls with their open times and the companies
  • It helps us harvest new leads by allowing interested people to schedule calls at their convenience
  • Easily set up and schedule calls or meetings and have a good overview of monthly scheduling
  • Integration to other calendars could be a bit more smooth
  • It would be nice if there was a way to filter unwanted meetings
  • a prioritizing feature would be nice in case of scheduling conflicts
Score 8 out of 10
Vetted Review
Verified User
Incentivized
  • Strong outlook integration.
  • Strong salesforce integration
  • Great email and text reminders for meetings
  • Easy ability to update avaliability and all settings
  • Strong dashboard and reporting
  • It could be better with routing to certain people based on rules set/criteria based on data in salesforce
  • It sometimes doesn’t equal out for round Robin meetings based on equal distribution- more demos getting booked in with certain reps for some reason.
  • It would be really nice if you could change the type of meeting that is already booked to a different event type within the dashboard instead of having to cancel and reschedule that meeting
March 28, 2024

Calendly review

Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Allows someone to schedule an open slot on a calendar
  • Integrates well with Google calendar and Slack
  • Allows you to customize your scheduling preference, duration of meetings etc.
  • AI functionality
  • Maybe support in less common languages (Slovenian for example)
  • Dark mode option
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Integration with outlook calendar to only present time slots with actual availability
  • Customization of time slots - auto setting space between meetings, certain days of the week for availability, etc
  • Ability to view calendars in your own timezone for customers across the country is super helpful!
  • Auto-generating zoom/teams links would be helpful (not sure if this integration exists)
  • Round-robin assignment of meetings for teams based on availability/capacity
Tara Brueske | TrustRadius Reviewer
Score 9 out of 10
Vetted Review
Verified User
Incentivized
  • Organization--different event types.
  • Specificity--you can create days the same or do date specific hours.
  • It makes things simple for the client by giving them an easy link for signup.
  • Calendly changed its layout for the user, and it is a little harder to find things like date-specific information or some of the editing. It's still there, but not as easily seen.
  • I wouldn't mind making it easier for clients to cancel their appointments and then schedule new ones. It takes some effort on their part.
  • It would be nice to have a way to embed it on a website or outside place.
Joe Natoli | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Sync with multiple calendar types so my schedule is always current.
  • Integration with Zoom to schedule meetings, send invites, and populate my Zoom app accordingly.
  • Automatic email communication to all parties with all relevant details in a clear format.
  • Allowing team members to do the same in a way that I'm also notified of what meetings are taking place saves a lot of time in terms of coordinating to find out what other people are doing.
  • Well-designed interface that simplifies everything down to its clearest expression. Language instruction and interaction are wonderfully simple and clear.
  • My only criticism is that when accessing it from a mobile browser, the time input controls (when setting availability) don't use typical mobile controls; they're open text fields. So, instead of a pick list like most phone apps use, I must type in all numbers. The caveat to this is that I probably should be using the Calendly mobile app to do this, but I am not.
Brianne Varela | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Calendly provides availability in a clean, simple, visually appealing way.
  • Calendly offers the option to use workflows to send automated reminders and follow-ups to users.
  • Calendly provides excellent customer service and interaction.
  • Adding more images and branding to our scheduling pages would be great.
  • More group scheduling options like polls, or allowing one person to reserve a group appointment and share that appointment's link with other potential group members.
December 18, 2023

Calendly Saves the Day!

Asiya Khan | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • "Set it and forget it" is something we say often at my company because Calendly events usually can be set up on the first go and does not need to be looked at again. So the ease of being able to just pick a link to share with clients is awesome. We don't have to continuously select dates/times we're free. Calendar integrations with Calendly take care of that for you.
  • Workflows are my absolute favourite because of the possibilities. If you're creative you can use them beyond its intended use. For example, we use the Thank You workflow as a digital business card.
  • I could talk about the product all day long but I think it's also important to note the people behind the product. In this day and age where robots and AI are gaining momentum, having human contact is important and valued. Not just that, but quality customer service where they go above and beyond to meet your needs as well as showing their appreciation to you for being their customer. The relationships I've built with the Calendly staff is like a 3rd family - they truly do care!
  • After a meeting is booked, having the ability to change the location without canceling the entire booking.
  • Being able to offer 2 different locked in locations for certain time periods of the day within the same event. So you're not having to create 2 events for the same thing, only different locations.
  • Giving users permission to create their own routing forms. We run an independent business model where our users like to have control over their subscriptions.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Meeting reminders are set using workflows.
  • Ability to set up different meeting slots using the "Event" feature.
  • Possibility to work with multiple time zones.
  • Features that support pre-meeting notes/pointers.
  • I love the UI, but it will be definitely great if colors can change a bit.
  • Workflows are game changers, but having an automated system to send post-call notes as per different scenarios will be helpful.
  • Call confirmations can be indicated in a much brighter and visible way.
Score 10 out of 10
Vetted Review
Verified User
  • Scheduling- schedule meetings directly on your calendar. No more "does that time work for you?"
  • Communication/Reminders- automate scheduling reminders for participants to improve attendance rates
  • Availability- Update availability easily for holidays, vacations, etc.
  • Tracking people who reschedule frequently (CRM type tracking)
Elizabeth Felt | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • Easy to build workflows
  • Easy scheduling
  • Useful extensions (Chrome, Outlook, LinkedIn)
  • Customizable
  • Can make/set companywide events / rules /permissions
  • Cannot have custom workflows on organization-wide events
  • Mobile app extremely limited compared to desktop
Score 10 out of 10
Vetted Review
Verified User
  • Customer service (quick response times + competent representatives)
  • Active listening to their current clients
  • Intuitive interface
  • Easy automated e-mail creation
  • Updating my Availability on the master calendar. That particular backend interface is not easy to navigate.
  • Adding a “gift card” or “coupon code” field to the payment options would be so much more convenient
Jennifer Remnet | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
  • Integrates with Google Calendar
  • Offers different types of meetings to be booked
  • Offers a free version to get started an familiarize yourself with the program and settings.
  • I'd like the option to have a separate landing page for paid consultations, so clients can choose the length of time/amount they'd like to spend.
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