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https://dudodiprj2sv7.cloudfront.net/product-logos/g3/6T/1458B9XGGPGJ.pngA Bite of the BestAt my company, everyone used Caterease - it is a great tool that allows everyone to have a centralized place to store all info for an event, which is very important to ensure we give the client exactly what they want! It also reduces confusion across departments and has great reporting and tracking features.,Quick updates to contracts/files Great integrations available Report generation,Offering more in-depth training would be good as there are so many uses and ways to do things. Optional integrations are really cool, but most require additional fees - would be nice to have some free options. Would be nice to be able to customize appearance of contracts more.,8,Has made our team more efficient and be able to have a central place to store all info so everyone can access it. Manually printing BEOs has proven to be incredibly inefficient as they get updated quickly and often times just causes confusion and mistakes. It's nice to be able to generate contracts fairly quickly for clients,Hootsuite Enterprise, Canva, Eventbrite, Adobe Photoshop, MailChimpCater-EasyOur event sales team uses Caterease in order to manage our events. We have a team of 6, so organizing all of our events and our calendar can sometimes be a bit complicated. We have dozens of events every month, and we need to make sure that we’re not double booking our venues equipment/staff/etc. Caterease makes it incredibly easy to check to see if there’s an equipment or venue conflict. In fact, it will actually make it incredibly difficult to move forward if it senses that there is a conflict, which allows us to adjust our proposals before we send them to our clients and potentially run into trouble with our clients. This saves us a lot of time and human error, as we don’t have to go into each individual event and double check our equipment against what has already been sold for any given day. It also allows us access to any event on the calendar, so if someone is out of the office and their client calls in, we can often assist them without having to wait, which makes us look efficient and client-friendly.,As mentioned before, Caterease is great at helping identify conflicts with equipment, staff, and venues without the user having to go in and manually check. This is a great resource and saves us a lot of potential trouble with clients if we were to double book a piece of equipment. Caterease is also user-friendly. There’s a slight learning curve with some aspects of the program, but once you have been in the program for a while, it’s pretty accessible and makes it easy to search, edit proposals, and add new contacts. It’s really effective for multiple users. I like the accessibility and the fact that, even though many of us are often working in it at the same time, it doesn’t seem to stall or slow down, even with multiple users on the same license using it at the same time.,It’s a great program, but it’s missing some aspects that would be incredibly useful. It has the ability to store venues and locations that you’ve used in the past, but it doesn’t allow you to associate a tax rate with the saved venue. As our company handles events all throughout Southern California and tax rates are constantly changing, it would be nice to be able to assign certain tax rates to certain zip codes and venues. It can be a little finicky sometimes with its equipment conflict algorithm. There will be events In the system that have been marked as cancelled, yet it will insist that an event I am working on has an equipment conflict with it (even though that event is not going through). It will not let you save out of your event and, sometimes, will end up deleting all your changes and progress, which is incredibly frustrating. I wish there was a way to export PDFs of your proposals without re-saving your entire proposal. Sometimes, clients will ask for two versions of the same proposal with just slight changes, and it’s annoying to have to go in and completely re-do and save the proposal and have to adjust it back to the original. It would be nice if there was a way to see a history of all of the changes that had been made in a proposal, that would be great. Because we often have many hands on each event we do, having a comprehensive list of all the changes made to each proposal and the date and times, and users who made these changes would be an incredible asset.,8,As mentioned earlier, it makes us look really good. Because a lot of the employees in the company have flexible schedules, not all of us are in at the same time, but clients will still call in asking for adjustments to be made. We can all be of assistance, and the transparency makes us all look incredibly helpful and competent when clients call in. This program has allowed us to eliminate human error with equipment conflicts, and allows us to be transparent with all our clients about what and what is not available if they are calling and requesting a certain date or piece of equipment.,,Microsoft Office 2016, Canva, TSheets
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Caterease
3 Ratings
Score 8.0 out of 101
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Caterease Reviews

Caterease
3 Ratings
Score 8.0 out of 101
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Emily Hammell profile photo
September 05, 2018

Caterease Review: "A Bite of the Best"

Score 8 out of 10
Vetted Review
Verified User
Review Source
At my company, everyone used Caterease - it is a great tool that allows everyone to have a centralized place to store all info for an event, which is very important to ensure we give the client exactly what they want! It also reduces confusion across departments and has great reporting and tracking features.
  • Quick updates to contracts/files
  • Great integrations available
  • Report generation
  • Offering more in-depth training would be good as there are so many uses and ways to do things.
  • Optional integrations are really cool, but most require additional fees - would be nice to have some free options.
  • Would be nice to be able to customize appearance of contracts more.
I like Caterease, but it can be complicated to use and prevent staff members from being able to utilize all the features. Using Caterease in your place of work will require a lot of training and require a fairly large commitment. If you're a large-scale catering company, this may be worth your time, but if you're on the smaller side, I would recommend something a bit more simple.
Read Emily Hammell's full review
Gigi Greene profile photo
September 13, 2017

Caterease Review: "Cater-Easy"

Score 8 out of 10
Vetted Review
Verified User
Review Source
Our event sales team uses Caterease in order to manage our events. We have a team of 6, so organizing all of our events and our calendar can sometimes be a bit complicated. We have dozens of events every month, and we need to make sure that we’re not double booking our venues equipment/staff/etc. Caterease makes it incredibly easy to check to see if there’s an equipment or venue conflict. In fact, it will actually make it incredibly difficult to move forward if it senses that there is a conflict, which allows us to adjust our proposals before we send them to our clients and potentially run into trouble with our clients. This saves us a lot of time and human error, as we don’t have to go into each individual event and double check our equipment against what has already been sold for any given day. It also allows us access to any event on the calendar, so if someone is out of the office and their client calls in, we can often assist them without having to wait, which makes us look efficient and client-friendly.
  • As mentioned before, Caterease is great at helping identify conflicts with equipment, staff, and venues without the user having to go in and manually check. This is a great resource and saves us a lot of potential trouble with clients if we were to double book a piece of equipment.
  • Caterease is also user-friendly. There’s a slight learning curve with some aspects of the program, but once you have been in the program for a while, it’s pretty accessible and makes it easy to search, edit proposals, and add new contacts.
  • It’s really effective for multiple users. I like the accessibility and the fact that, even though many of us are often working in it at the same time, it doesn’t seem to stall or slow down, even with multiple users on the same license using it at the same time.
  • It’s a great program, but it’s missing some aspects that would be incredibly useful. It has the ability to store venues and locations that you’ve used in the past, but it doesn’t allow you to associate a tax rate with the saved venue. As our company handles events all throughout Southern California and tax rates are constantly changing, it would be nice to be able to assign certain tax rates to certain zip codes and venues.
  • It can be a little finicky sometimes with its equipment conflict algorithm. There will be events In the system that have been marked as cancelled, yet it will insist that an event I am working on has an equipment conflict with it (even though that event is not going through). It will not let you save out of your event and, sometimes, will end up deleting all your changes and progress, which is incredibly frustrating.
  • I wish there was a way to export PDFs of your proposals without re-saving your entire proposal. Sometimes, clients will ask for two versions of the same proposal with just slight changes, and it’s annoying to have to go in and completely re-do and save the proposal and have to adjust it back to the original.
  • It would be nice if there was a way to see a history of all of the changes that had been made in a proposal, that would be great. Because we often have many hands on each event we do, having a comprehensive list of all the changes made to each proposal and the date and times, and users who made these changes would be an incredible asset.
Caterease is well suited for a smaller company that has a lot of different events that they produce with overlapping locations and equipment. Our company is relatively small, and we do a lot of events on-site, so it easily allows us to see if the equipment or venue we would like to sell has already been used. It’s pretty effective for our event company, but it might not work as effectively if there were more people in the program (though I can’t say for sure). That would be the only scenario in which I would not recommend it, but I can't even really say that for certain.
Read Gigi Greene's full review

Caterease Scorecard Summary

About Caterease

Categories:  Event Registration,  Catering

Caterease Technical Details

Operating Systems: Unspecified
Mobile Application:No