Clipboard

Clipboard is an Extracurricular Management System (EMS) designed to streamline and enhance the management of extracurricular programs in schools. It is suitable for schools of all sizes, ranging from small private schools to large public institutions. According to the vendor, Clipboard is utilized by a variety of professionals and industries, including school administrators, extracurricular program coordinators, music administrators, sports coaches, dance instructors, external music tutors, music teachers, heads of music departments, and directors of co-curricular programs.

Key Features

Communication: According to the vendor, Clipboard provides personalized schedules and notifications for students, parents, and staff. Users can view their extracurricular schedule through Clipboard's school-branded portal or integration partners. The system also offers push notifications for any changes in schedules or activities and can integrate with existing school apps for seamless communication.

Attendance: According to the vendor, staff can mark attendance from anywhere and on any device through mobile roll marking. The system provides in-depth reporting on attendance and participation across all activities and integrates with Student Information Systems (SIS) for up-to-date rolls and medical information. Customizable attendance flags are available to track specific attendance issues.

Activity Selection: Clipboard offers a user-friendly, school-branded design for students and parents to easily select activities. According to the vendor, payments can be processed within the system, supporting all credit and debit cards. The platform also streamlines administration with activity limits, eligibility criteria, and automatic waitlists. Integration with financial systems allows for detailed financial reporting.

Scheduling: According to the vendor, Clipboard provides complete visibility across all activities, with the ability to filter by specific activities or departments. Users can quickly create one-off or repeating sessions, import sessions in bulk, and easily make changes to schedules. Additional information such as transportation details, staff notes, and Google Map locations can be included. The system automatically detects session clashes and schedules in a rotating manner.

Team & Group Management: Clipboard allows for the creation and management of teams and groups in one easy-to-use location. Users can easily move students between groups using drag-and-drop functionality. The system provides detailed insights on attendance and results for each team and integrates with Student Information Systems (SIS) for up-to-date information.

Timesheets: According to the vendor, Clipboard offers award-compliant casual staff timesheets for easy creation, submission, review, and approval. It automatically calculates pay rates, overtime, allowances, and penalty rates. The system seamlessly integrates with existing payroll systems for quick import of approved timesheets, resulting in significant time savings for payroll and sports staff.

Incidents: According to the vendor, users can easily record incidents from mobile devices using Clipboard, with immediate notifications sent to relevant stakeholders. The system keeps historical records of all extracurricular incidents in one place and provides customizable incident report templates to match existing forms. Incident data can be exported to Enterprise Risk Management (ERM) platforms for efficient data management.

Integration: According to the vendor, Clipboard offers seamless integration with major Student Information Systems (SIS) for data synchronization and elimination of duplication. It also integrates with a growing list of EdTech apps for enhanced functionality. The system provides an open API for custom integrations with any system of choice and has standout integrations with partners such as Digistorm App, Schoolbox, and Ideagen CompliSpace.