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CodeTwo Email Signatures 365

CodeTwo Email Signatures 365


What is CodeTwo Email Signatures 365?

With CodeTwo, users can quickly set up automatic email signatures, legal disclaimers, and branding on all email apps and devices in their organization. CodeTwo offers an award-winning cloud service for Microsoft 365 & Office 365, developed in compliance with ISO/IEC…

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Recent Reviews

CodeTwo Email Signatures 365

10 out of 10
May 21, 2024
We use CodeTwo Email Signatures 365 to centrally manage the signatures of around 250 users from different departments. Depending on the …
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Easy and Fast

10 out of 10
January 23, 2024
With CodeTwo Email Signatures we found a centralized solution to manage many signature templates for all business devices. This solution …
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TrustRadius Insights

CodeTwo Email Signatures has proven to be a valuable tool for managing and controlling internal staff email signatures across various …
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Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

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Monthly subscription (500 users)


per month per user

Yearly subscription (500 users)


per year per user

Entry-level set up fee?

  • No setup fee
For the latest information on pricing, visit…


  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Starting price (does not include set up fee)

  • $0.81 per month per user
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Product Details

What is CodeTwo Email Signatures 365?

CodeTwo Email Signatures 365 is a cloud-based service that allows users to create and manage organization-wide email signatures, legal disclaimers and automatic replies in Microsoft 365 (Office 365). It can be used on all web-enabled devices including Windows, Macs and mobiles and works with all email clients. It's hosted on Microsoft Azure and integrates with Microsoft 365. With its signature automation rules, web UI, and customizable templates, CodeTwo aims to make setting up automatic email signatures for entire organizations easy and fast. With its built-in scheduling capability, one-click surveys and integration with web analytics tools, CodeTwo Email Signatures 365 also serves as an email marketing tool and customer feedback measurement platform. The service is certified for data protection by ISO (ISO 27001 & 27018) and Microsoft (Microsoft 365 Certified App).

According to CodeTwo:

  • CodeTwo products are used by over 110,000 companies from 150 countries, including Facebook, Samsung, UNICEF and many of the Fortune 500 companies.
  • They have been recognized as Microsoft Partner of the Year Finalist in the Customer Experience category for their email signature software.
  • Solutions are developed in compliance with company's ISO/IEC 27001 (information security) & 27018 (personal data protection in the cloud) certification and Microsoft 365 App Certification.
  • The signatures Web Add-in for Outlook and OWA is developed in direct collaboration with Microsoft.
To learn more, visit:

CodeTwo Email Signatures 365 Screenshots

Screenshot of All platforms and email clients are supported.Screenshot of Signatures are managed though a web-based interface.Screenshot of Dozens of professionally-designed signature templates to choose from.Screenshot of Signature templates can be customized using a visual (WYSIWYG​) HTML editor.

CodeTwo Email Signatures 365 Videos

Setting up organization-wide email signatures in Microsoft 365 with CodeTwo
How difficult is it to deploy email signatures
Signature template editor in CodeTwo Email Signatures 365
The story of CodeTwo
Why use email signature management software?

CodeTwo Email Signatures 365 Competitors

CodeTwo Email Signatures 365 Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationMobile Web
Supported CountriesAll
Supported LanguagesEnglish, German, Polish, French

Frequently Asked Questions

With CodeTwo, users can quickly set up automatic email signatures, legal disclaimers, and branding on all email apps and devices in their organization. CodeTwo offers an award-winning cloud service for Microsoft 365 & Office 365, developed in compliance with ISO/IEC 27001 & 27018.

CodeTwo Email Signatures 365 starts at $0.81.

Exclaimer, Letsignit, and Crossware Mail Signature are common alternatives for CodeTwo Email Signatures 365.

Reviewers rate Implementation Rating highest, with a score of 9.6.

The most common users of CodeTwo Email Signatures 365 are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

CodeTwo Email Signatures has proven to be a valuable tool for managing and controlling internal staff email signatures across various sites. Users have praised its ability to easily make visual changes and updates to signatures based on department and site, allowing for unique information and structure for each department. Previously, users had to sign out and back into accounts for signature updates, but with CodeTwo, this problem has been solved. Users appreciate the software's user-friendly interface and reliability, as it allows them to update all employee signatures without the hassle of sending individual instructions. Additionally, CodeTwo offers automatic updates of signatures using keywords from website inquiry emails. Customers highly recommend CodeTwo and have praised the exceptional customer support provided by the company. Overall, CodeTwo Email Signatures has completely changed the way email signatures are managed, simplifying the process and ensuring consistent marketing communication across multiple regions. It is the go-to solution for centrally managing email signatures for Office 365 users, offering customization options, pre-bundled templates, and automatic assignment and updating of signatures for new users. The software is particularly helpful for large organizations with multiple departments, making onboarding new employees easier and freeing up time for other tasks. With CodeTwo Email Signature, users can create matching email signature templates for each member of their team and ensure a standardized brand image across different platforms and devices. The software eliminates inconsistencies in signature appearance, resolves issues with incorrect disclaimers or wrong titles, and contributes to a professional image in external communication. Whether it's simplifying the management of server-side client signatures or enhancing marketing efforts with time-dependent messages, CodeTwo Email Signature is a highly regarded tool that saves time and provides a consistent branding image. Its seamless integration with Office 365 makes it an ideal choice for those transitioning to the platform. With affordable pricing compared to other solutions on the market, CodeTwo Email Signature is recommended for effective email signature management in any organization.

Intuitive User Interface: Users have consistently praised the product for its intuitive and easy-to-use interface, with many reviewers stating that it allows them to complete tasks quickly and effortlessly. Several users have mentioned this as a standout feature.

Responsive Customer Support: The company's customer support team has received high appreciation from users, who have found them to be helpful, responsive, and prompt in resolving any issues. This positive sentiment towards the support team is echoed by multiple reviewers.

Wide Range of Features: Many users have highlighted the product's extensive range of features and flexibility, which allow them to customize their email signatures according to their specific needs and requirements. This versatility has been acknowledged by several reviewers as a significant advantage of the product.

Difficulties with Signature Editing: Some users have mentioned challenges with working with the HTML code of the signature, finding the initial deployment complex, and expressing a preference for the old editor over the new one.

Limited Functionality and Customization: Users have suggested improvements in the functionality and ease of use of the signature editor, especially when using dark mode signatures. Additionally, some users have mentioned the need for better spacing functionality, simplification of using different signatures for internal and external recipients, and reducing the number of clicks required to navigate within the software.

Insufficient Customer Support: Users have expressed dissatisfaction with customer support, including a lack of support for MacMail users and limited support in the Indo-Pacific region.

Attribute Ratings


(1-25 of 171)
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Score 10 out of 10
Vetted Review
Verified User
  • Management via the web administration page is very simple and almost self-explanatory
  • Changes are implemented and active very quickly.
  • By using conditional placeholders, signatures can be designed very flexibly.
  • Signatures can also be created centrally for mobile devices
  • A disadvantage could be that the application depends on Microsoft services. We once had a problem after an Outlook update, but received information on a workaround from CodeTwo Email Signatures 365 very quickly.
Score 9 out of 10
Vetted Review
Verified User
  • Centralized Management for the Internal-IT
  • Template Customization, can be handed over to e.g. Marketing and Sales to create and maintain
  • Regulatory Compliance on signature looks, setup and brand identity
  • Dynamic content and attribute insertion due to IDP connection, in our case Microsoft 365 Entra AD
  • Mobile Device Support - this is already in a preview state, but it would be even better if the customization could be realized to ios/android devices as well, like we do for our Outlook clients on PC or OWA
  • More selections and dependencies for users to choose from. The brand identity enforce is good and fine, but sometimes there are people who want to change pieces of their signature or select their signature defaults, depending on customers, answers, etc.
  • Integration with 3rd Party Tools, as an integration to Salesforce or Hubspot could be helpful for Sales and Marketing approaches
Score 9 out of 10
Vetted Review
Verified User
  • The rule-based signature processing is very flexible and allows for advanced assignment flows.
  • Multiple signature variants can be used for one e-mail based on flow, recipients, keywords, etc.
  • Set-up is straightforward and easy, while still allowing for manual modifications when desired.
  • No-nonsense pricing and sales process.
  • There is no version control for signatures.
  • The editor has no 'undo'/'redo' functionality.
  • There is no possibility for more fine-grained control of access, e.g. signature access without rule access or vice-versa.
Score 10 out of 10
Vetted Review
  • Easy UI allowing delegation of duties to Marketing department, legal team or even HR.
  • Easy setup making this solution suitable for inhouse team even in smaller companies.
  • Granullar controll over who, when and what kind of signature is assigned.
  • Signatures template editor can be fussy (though F5 usually fixes the issue)
  • Signature selection when using shared mailbox is not ideal (there is a technical reason for that but I believe CodeTwo Email Signatures 365 team can find a solution).
Score 10 out of 10
Vetted Review
  • They offer a simple-to-manage-solution that´s really intuitive to use and set up
  • They provide very good templates for signatures
  • They have the greatest support I have ever dealt with
  • There´s no Add-In for adding signatures on Outlook for Android or iOS
Score 9 out of 10
Vetted Review
Verified User
  • Central signature management
  • Schedule seasonal or event related signatures
  • Dynamic content based on user attributes
  • All information can be centrally managed in AD or Azure
  • Great customer support
  • Allow end-user to prioritize a template (someone writing 99% mail to internal contacts might want the internal signature template to be autoselected)
  • Select template depending if recipient is an internal or external contact
  • Better handling of the conditional placeholders
Score 10 out of 10
Vetted Review
Verified User
  • Connection to m365 tenant was a breeze, setup was very straightforward.
  • Setup of multiple signatures using variables for individual user information out of AAD/Entra is quickly done.
  • Defining rules to apply the correct signature to each user is easy and offers plenty of options.
  • By using exchanges journaling function emails are being sent to CodeTwo Email Signatures 365 as a first step and are returned to exchange with a signature. After that they leave for their final destination. This makes our mail archiving software save two copies of each outgoing mail. Its fine, but might be worth taking into consideration for the future.
  • Templates for rules might be a good idea. CodeTwo Email Signatures 365 could provide examples of the rules that most of their customers use.
  • A dark mode for the website would be highly appreciated.
Score 10 out of 10
Vetted Review
Verified User
  • Easy setup
  • No administrative tasks are ongoing
  • comprehensive range of features
  • While the current suite of features offered by CodeTwo Email Signatures 365 aligns well with our needs, there's always room for expansion. We look forward to seeing any updates or additional features in the future that could further enhance user experience or provide new functionalities. As of now, we haven't encountered any issues or found any missing functionality, and we appreciate the simplicity and reliability of the software as it stands.
Pia Fischle | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
  • HTML Formatting
  • Publishing a new Signature version is super fast
  • One Click Surveys
  • Translation/Customization on Thank you page in Surveys
  • Formatting of HTML in the HTML Editor
  • "Undo" feature in the editor in general
  • Version History for Signatures would be awesome
Marek Meskevic | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
  • intuitive signature template maker
  • single click survey
  • different groups signature management
  • Prioritisation of the signature templates
  • very easy to integrate with m365
  • single click survey - add possibility to upload our own buttons
  • make round borders for the photos thumbnail
  • Add status line in signature about planned vacation of OOO (eg.: from Teams status line)
  • add signature during the mail creation
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