Email communications are professional
The web-based dashboard is incredibly user-friendly and accessible from any location and on any kind of device.
Oh, the central user …
Starting at $0.81 per month per user
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What is CodeTwo Email Signatures 365?
With CodeTwo, users can quickly set up automatic email signatures, legal disclaimers, and branding on all email apps and devices in their organization. CodeTwo offers an award-winning cloud service for Microsoft 365 & Office 365, developed in compliance with ISO/IEC…
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Pricing
Monthly subscription (500 users)
$0.81
Cloud
per month per user
Yearly subscription (500 users)
$8.76
Cloud
per year per user
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.codetwo.com/email…
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $0.81 per month per user
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is CodeTwo Email Signatures 365?
CodeTwo Email Signatures 365 is a cloud-based service that allows users to create and manage organization-wide email signatures, legal disclaimers and automatic replies in Microsoft 365 (Office 365). It can be used on all web-enabled devices including Windows, Macs and mobiles and works with all email clients. It's hosted on Microsoft Azure and integrates with Microsoft 365. With its signature automation rules, web UI, and customizable templates, CodeTwo aims to make setting up automatic email signatures for entire organizations easy and fast. With its built-in scheduling capability, one-click surveys and integration with web analytics tools, CodeTwo Email Signatures 365 also serves as an email marketing tool and customer feedback measurement platform. The service is certified for data protection by ISO (ISO 27001 & 27018) and Microsoft (Microsoft 365 Certified App).
According to CodeTwo:
- CodeTwo products are used by over 110,000 companies from 150 countries, including Facebook, Samsung, UNICEF and many of the Fortune 500 companies.
- They have been recognized as Microsoft Partner of the Year Finalist in the Customer Experience category for their email signature software.
- Solutions are developed in compliance with company's ISO/IEC 27001 (information security) & 27018 (personal data protection in the cloud) certification and Microsoft 365 App Certification.
- The signatures Web Add-in for Outlook and OWA is developed in direct collaboration with Microsoft.
CodeTwo Email Signatures 365 Screenshots
CodeTwo Email Signatures 365 Videos
Setting up organization-wide email signatures in Microsoft 365 with CodeTwo
How difficult is it to deploy email signatures
Signature template editor in CodeTwo Email Signatures 365
The story of CodeTwo
Why use email signature management software?
CodeTwo Email Signatures 365 Competitors
CodeTwo Email Signatures 365 Technical Details
| Deployment Types | Software as a Service (SaaS), Cloud, or Web-Based |
|---|---|
| Operating Systems | Unspecified |
| Mobile Application | Mobile Web |
| Supported Countries | All |
| Supported Languages | English, German, Polish, French |
Frequently Asked Questions
With CodeTwo, users can quickly set up automatic email signatures, legal disclaimers, and branding on all email apps and devices in their organization. CodeTwo offers an award-winning cloud service for Microsoft 365 & Office 365, developed in compliance with ISO/IEC 27001 & 27018.
CodeTwo Email Signatures 365 starts at $0.81.
Exclaimer, Letsignit, and Crossware Mail Signature are common alternatives for CodeTwo Email Signatures 365.
Reviewers rate Implementation Rating highest, with a score of 9.6.
The most common users of CodeTwo Email Signatures 365 are from Mid-sized Companies (51-1,000 employees).
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(180)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
- Pros
- Cons
CodeTwo Email Signatures has proven to be a valuable tool for managing and controlling internal staff email signatures across various sites. Users have praised its ability to easily make visual changes and updates to signatures based on department and site, allowing for unique information and structure for each department. Previously, users had to sign out and back into accounts for signature updates, but with CodeTwo, this problem has been solved. Users appreciate the software's user-friendly interface and reliability, as it allows them to update all employee signatures without the hassle of sending individual instructions. Additionally, CodeTwo offers automatic updates of signatures using keywords from website inquiry emails. Customers highly recommend CodeTwo and have praised the exceptional customer support provided by the company. Overall, CodeTwo Email Signatures has completely changed the way email signatures are managed, simplifying the process and ensuring consistent marketing communication across multiple regions. It is the go-to solution for centrally managing email signatures for Office 365 users, offering customization options, pre-bundled templates, and automatic assignment and updating of signatures for new users. The software is particularly helpful for large organizations with multiple departments, making onboarding new employees easier and freeing up time for other tasks. With CodeTwo Email Signature, users can create matching email signature templates for each member of their team and ensure a standardized brand image across different platforms and devices. The software eliminates inconsistencies in signature appearance, resolves issues with incorrect disclaimers or wrong titles, and contributes to a professional image in external communication. Whether it's simplifying the management of server-side client signatures or enhancing marketing efforts with time-dependent messages, CodeTwo Email Signature is a highly regarded tool that saves time and provides a consistent branding image. Its seamless integration with Office 365 makes it an ideal choice for those transitioning to the platform. With affordable pricing compared to other solutions on the market, CodeTwo Email Signature is recommended for effective email signature management in any organization.
Intuitive User Interface: Users have consistently praised the product for its intuitive and easy-to-use interface, with many reviewers stating that it allows them to complete tasks quickly and effortlessly. Several users have mentioned this as a standout feature.
Responsive Customer Support: The company's customer support team has received high appreciation from users, who have found them to be helpful, responsive, and prompt in resolving any issues. This positive sentiment towards the support team is echoed by multiple reviewers.
Wide Range of Features: Many users have highlighted the product's extensive range of features and flexibility, which allow them to customize their email signatures according to their specific needs and requirements. This versatility has been acknowledged by several reviewers as a significant advantage of the product.
Difficulties with Signature Editing: Some users have mentioned challenges with working with the HTML code of the signature, finding the initial deployment complex, and expressing a preference for the old editor over the new one.
Limited Functionality and Customization: Users have suggested improvements in the functionality and ease of use of the signature editor, especially when using dark mode signatures. Additionally, some users have mentioned the need for better spacing functionality, simplification of using different signatures for internal and external recipients, and reducing the number of clicks required to navigate within the software.
Insufficient Customer Support: Users have expressed dissatisfaction with customer support, including a lack of support for MacMail users and limited support in the Indo-Pacific region.
Attribute Ratings
Reviews
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Score 9 out of 10
Vetted Review
Verified User
We migrated from an Exchange server cluster to Microsoft 365. There was no company standard for signatures and banner management, if you can even call it that, was done through one of our webhosting spaces.
CodeTwo Email Signatures 365 allows us to consolidate our signature management and standardize signature content based on up-to-date employee information and business unit requirements, from multiple M365 tenants. Our marketing department can now also configure temporary event-related signature changes without having to engage the IT department, streamlining the process reducing the workload of both teams.
CodeTwo Email Signatures 365 allows us to consolidate our signature management and standardize signature content based on up-to-date employee information and business unit requirements, from multiple M365 tenants. Our marketing department can now also configure temporary event-related signature changes without having to engage the IT department, streamlining the process reducing the workload of both teams.
- The rule-based signature processing is very flexible and allows for advanced assignment flows.
- Multiple signature variants can be used for one e-mail based on flow, recipients, keywords, etc.
- Set-up is straightforward and easy, while still allowing for manual modifications when desired.
- No-nonsense pricing and sales process.
- There is no version control for signatures.
- The editor has no 'undo'/'redo' functionality.
- There is no possibility for more fine-grained control of access, e.g. signature access without rule access or vice-versa.
- Since implementation, there has been a significant reduction in signature related tickets.
- Implementing the solution allowed us to finally shutdown a legacy system that was a core part of the legacy signature delivery.
- Our marketing department has more freedom in aligning signatures with our business units' brand identity.
- Our HR department is happy with the better, more up-to-date information in the signatures.
Big factors in our decision-making were multi-tenancy support, pricing, dynamic signature processing, workflow consistency and the ability to access the raw html if needed. CodeTwo Email Signatures 365's cloud processing specifically offers great flexibility and allows us to offer a consistent experience, no matter the user's preferred client.
The other solutions we tested did not meet these criteria. Either their pricing was not competitive, they do not support mobile devices, they lacked dynamic/conditional signature processing, they don't offer access to the signature source etc.
The other solutions we tested did not meet these criteria. Either their pricing was not competitive, they do not support mobile devices, they lacked dynamic/conditional signature processing, they don't offer access to the signature source etc.
300
Every user that communicates through our e-mail platform, has their signature managed through CodeTwo Email Signatures 365.
13
Due to the ease-of-use nature of the CodeTwo Email Signatures 365 solution every member of the IT department and the marketing department is able to support the product.
- Standardized signature content
- Consolidated signature management
- Branding self-service for the marketing department
- Decommissioning of legacy systems
- We initially did not realize the extend to which we could dynamically configure the signatures. It has allowed us to really fine-tune the part the signature plays in our e-mail communication.
- We don't use the auto-responder functionality currently, but we do see some potential use-cases for our environment.
No
- Ease of Use
- Other
The flexibility to handle our complex corporate group structure. We are a global entity with multiple companies operating under multiple brands, located in multiple regions, speaking multiple languages.
We can fine-tune the signature processing based on mail flow, sender attributes, recipient attributes and message keywords.
We can fine-tune the signature processing based on mail flow, sender attributes, recipient attributes and message keywords.
We wouldn't change anything. We are very happy with out decision.
- Implemented in-house
No
Change management was minimal
There is minimal change management involved in deploying the solution. The only major part is the need for a M365 global admin account if the required integration resources are not pre-staged in the M365 tenant.
- One step performs a Powershell action behind the scenes, which was flagged as suspicious because it was seen as irregular behaviour for the associated account. This event was expected however and not a fault of the solution.
For the vast amount of environments, using the automated actions during the guided setup is the way to go. They make sure the required resources in your M365 tenant are correctly created, and in the event these resources need to be removed for some reason, CodeTwo Email Signatures 365 will do the clean-up automatically.
There is one aspect that I would like to highlight. For tenants that are configured with conditional access policies, it is a good idea to keep the relevant policy logs open during setup. CodeTwo Email Signatures 365 may trigger suspicious activity alerts, even if it the account used during setup passes all conditional access requirements, because of the way it needs to perform certain automated setup steps. This will help reduce troubleshooting time when one of these steps fails.
There is one aspect that I would like to highlight. For tenants that are configured with conditional access policies, it is a good idea to keep the relevant policy logs open during setup. CodeTwo Email Signatures 365 may trigger suspicious activity alerts, even if it the account used during setup passes all conditional access requirements, because of the way it needs to perform certain automated setup steps. This will help reduce troubleshooting time when one of these steps fails.
No - there is no facility to customize the interface
No - the product does not support adding custom code
We assign the signature functionality based on group membership. If an account is not part of this group, their mails don't even get send to CodeTwo Email Signatures 365. While for most organisations, they can use the CodeTwo Email Signatures 365 defaults, we were happy to see that CodeTwo Email Signatures 365 accounts for a situation like this during the setup process.
- The signature app is straightforward to use
- The editor is very similar to what can be found in a Microsoft office application
- It's not possible to undo something in the signature editor. Fixing a big mistake requires closing the editor without saving and starting over.
Yes, but I don't use it
CodeTwo Email Signatures 365 was open to provide a three-year contract and we received a fair discount based on our commitment. There was no p other pricing negotiations. CodeTwo Email Signatures 365 advertises transparently how much the solution will cost and the pricing is very reasonable. The purchase was a no-brainer from our side and the time we would waste on a negotiations would be more worth than any potential savings.
No.
January 21, 2022
The Most Modern Way of an Email Signature.
We use CodeTwo and also offer it to our customers.
We use both variants, the server-side and client-side variant.
- Easy creation of signatures
- The administration is very customer friendly
- The support is there within a few hours with a solution for everyone
- We currently have no improvements that would simplify the work.
- Very positive, we are often asked how we design our signatures.
I don't want to name any here. Since the competition is far below our imagination.
14
We are IT service providers.
2
We have two employees who edit and publish the signatures. Mainly our employee from marketing.
- The simple design
- Also easily designed for beginners
- Even an expert can broadcast their own designs
- At the moment there is nothing we would be missing. There are no limits to where we can be backed with our ideas.
- We are very satisfied with the current selection of options
Yes
I don't want to name a program here.
- Product Features
- Product Usability
- Product Reputation
It should be easy to use and represent all areas of the modern signature.
This is a tough question. We were unanimous in the decision in the company because we were very enthusiastic about the range of possibilities.
We do not have premium support because we are resellers ourselves and are technically very good.
Yes
Definitely. At the first contact.
So far there have been no such cases.
We use CodeTwo Email Signatures for Office 365 for all of our exchanges [with] online customers.
- Branded Emails
- Disclaimers
- Tracking Codes
- Revolving Banners
- Automated order management for service providers
- Our customers are very satisfied with CodeTwo Email Signatures for Office 365
We selected CodeTwo Email Signatures for Office 365 because it offered extensive functionality at a very competitive price point. The integration to Office 365 is very robust.
50
100%
3
HTML, Office 365
- Branded Signatures
- Email Disclaimers
- Marketing
- We include a link to the Azure Information Unified Client so that recipients can read encrypted email
- We publish alert information such as a periodic change control freeze
- Recipient based branding
Yes
Exclaimer. We switched because the native Office 365 support is very robust.
- Price
- Product Features
- Product Usability
- Product Reputation
The most important aspect was the richness of the office 365 integration.
I would have evaluated the ordering and invoicing process. We add new tenants regularly. The current ordering and licensing process are cumbersome.
- Implemented in-house
No
Change management was minimal
- Migrating the templates from Exclaimer to CodeTwo Email Signatures for Office 365
No. It was not an option that was offered to us.
Yes
The bug was resolved. It took a few months.
Nothing, in particular, comes to mind.
- Previews
- Ordering Licenses
- Adding additional tenants
September 24, 2021
I am absolutly happy with CodeTwo
We use CodeTwo in all departments throughout our company. CodeTwo helps us to easily provide different signatures in all departments. Furthermore, we use individual signatures in order to use them specifically for customers with the function of keywords. So we can use the individual signatures that appeal to different target groups without having to pay attention to them. Even our marketing department, which is not computer savvy, can easily and independently create, update and distribute the signatures.
- Different signatures in different departments
- Creating signatures in own editor
- Easy to master
- Web client is a bit difficult, I prefer the local installation
- If possible, to use the signatures without being redirected to CodeTwo
- Ready-made templates for signatures
- Professional signatures
- Time savings when creating many signatures for different employees
- Easy way to change signatures by keywords
I have not yet found and tried any other tool that offers me the functions I was looking for. Therefore I cannot write any experience here for other products. After I found CodeTwo, I did not look for any other products, because I am already completely satisfied with one.
30
As an IT system house and service provider, the entire company uses CodeTwo for Office 365. As a reseller, we also set this up for our customers. Our customers are also very happy with this solution and it is also inexpensive. CodeTwo helps us to solve the challenges and wishes of our customers.
6
The initial setup of CodeTwo requires something cleverly technical. Once it is set up and working, almost anyone can be instructed in how to use the tool and how to create and distribute signatures.
- Fast setup of new signatures
- Quick switch between different signatures
- Currently none
No
- Price
- Product Features
Not at all
- Implemented in-house
No
Change management was minimal
- None
No, because we got a NFR licence for reseller.
No
No, the support has always been very good so far.
- Design and distribution of the signatures
- None
August 16, 2021
Signature for Office365 made easy
It is used across the whole organization and addresses our problem with managing multiple signatures, for multiple departments. Being involved in many expositions we need to change our signatures quite often and being able to manage those signatures from a centralized cloud platform spares a lot of time, avoiding us from being forced to edit them on single devices (desktop applications, mobile devices) across the globe.
- No configurations need tenant side
- Assigning a signature is incredibly easy
- Outstanding signature editor, with lot of options
- Outstanding customer support
- Sent items integration
- It lacks a simple way to test signatures
- Spacing can sometimes be an issue
- It helped us with our marketing plan
No
- Product Features
- Product Usability
- Product Reputation
- Prior Experience with the Product
We were using CodeTwo signature software for our on-premise Exchange and we were extrremly satisfied with or, so we we opted for their signature for Office365 software.
I wouldn't