Name: Collabspace
Author: Collabware

Help Desk

Web and Video Conferencing

Customer Support

Agile Development

Changelog

Image Recognition

JavaScript Frameworks

Development

K-12 Online Learning

Education

Business Intelligence (BI)

Collaboration

Corporate Performance Management (CPM)

Desktop Publishing

Interactive Voice Response (IVR)

Supply Chain Management

Enterprise

Accounting

Payment Hubs

Finance and Accounting

Applicant Tracking

Corporate Learning Management

Credentialing

HR Management

Leave Management

Payroll

Talent Intelligence

Talent Management

Workforce Analytics

Workforce Management

Human Resources

Cloud Brokers

Cloud Storage

Data Center Outsourcing (USA)

Data Lakehouse

Data Masking

Data Privacy Management

Ethernet Switches

Fraud Detection

IT Asset Disposal

IT Asset Management

IT Infrastructure Monitoring

Integration Platform as a Service (iPaaS)

Managed IT Service

Network Performance Monitoring

Network Security

Routers

Software Distribution

Tape Storage

Technology Business Management

Threat Hunting

Wireless LAN

Information Technology

A/B Testing

Account-Based Marketing (ABM)

Ad Serving & Retargeting

All-in-One Marketing

Brand Intelligence

Click Fraud

Content Management

Digital Signage

Email Management

Email Marketing

Graphics

Marketing Automation

Social Media Management

Survey & Forms Building

Swag Management

Web Analytics

Marketing

Project Management

Video Conferencing

Professional Services

Customer Relationship Management (CRM)

Presales

Trade Promotion Management

Sales

Animation

Equipment Rental

InsurTech

Insurance Policy Administration Systems

Laboratory Information Management

Lease Management

Legal Billing

Vertical-Specific

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Collabspace is a cloud-based records management solution offered by Collabware. According to the vendor, it is designed to help organizations efficiently manage their information assets, ensure compliance, and improve productivity. The product is suitable for organizations of all sizes, from small businesses to large enterprises. It caters to various professions and industries, including government agencies, energy and mining operations, oil and gas companies, financial services, and healthcare organizations.

## Key Features

**Cloud Records Management**: According to the vendor, Collabspace offers a cloud-based solution that allows organizations to efficiently manage their content lifecycle. It provides centralized control over electronic, physical, and email records, ensuring compliance with retention, security, and disposition rules.

**Information Archiving**: Collabspace enables organizations to archive and protect their data by automatically streaming and indexing files into a data lake in real-time. The vendor claims it offers comprehensive visibility and multi-level permissioned access to content across multiple systems and repositories.

**Information Discovery (FOI - ATIP - eDiscovery)**: According to the vendor, Collabspace provides advanced search capabilities to help users find and retrieve content from all connected repositories. Users can perform simple keyword searches, use operator syntax or advanced metadata queries to locate specific content. The solution also offers enhanced discovery and export tools, allowing users to search across all repositories and respond to FOI, ATIP, legal issues, investigations, or inquiries.

**Email Records Management**: Collabspace offers features specifically designed for managing email records within organizations. According to the vendor, users can easily file and retain emails and attachments by dragging and dropping them directly from their email inbox to SharePoint libraries. The solution captures email metadata when filing emails to SharePoint, ensuring compliance with records management practices.

**File Share Protection**: Collabspace helps organizations protect their file shares by streamlining and deduplicating redundant storage and backup systems. The vendor claims it provides secure and encrypted storage with data encryption at rest and in transit. The solution offers permission-based access, encryption, immutable activity logs, audits, and more to prevent and recover from data breaches or ransomware attacks.

**SAP - SharePoint Integration**: Collabspace integrates with SAP and SharePoint, allowing organizations to streamline their business processes and information management. According to the vendor, users can connect and govern content source repositories for their agency and onboard new content sources at their own pace. The solution provides a seamless experience by allowing users to access critical data for making the right process decisions.

ExpressionEngine is a content management system from EllisLab in 2002, a successor to pMachine Pro, a blogging system, which is written in object-oriented PHP and uses MySQL for data storage. ExpressionEngine is their flagship Content Delivery Platform.

License

Divi Pro

Divi Lifetime + Pro Services

Collabspace

A content management system (CMS, or alternately WCMS for "web content management system") is a system used to manage the content of a Web site. Typically, a CMS consists of two elements: the content management application (CMA) and the content delivery application (CDA). The CMA element allows the content manager or author, who may not know Hypertext Markup Language (HTML), to manage the creation, modification, and removal of content from a Web site without needing the expertise of a Webmaster. The CDA element uses and compiles that information to update the Web site.

Collabware

Web Content Creation

Features that support the creation of website content.

WYSIWYG editor

What-You-See-Is-What-You-Get editing tool allows users to build pages without writing code.

Code quality / cleanliness

Code generated by WYSIWYG editor is clean and validates according to W3C standards.

Content versioning

The system tracks versions or has some sort of content archiving in place, so that users can go back to a previous version of the website if problems arise.

Admin section

The admin page is easy to navigate and use.

Page templates

The CMS has standard webpage templates or types of web pages (e.g. homepage, article page, interior page, blog page, etc.); users can also build custom templates.

Library of website themes

A library of website frameworks or themes is available as a starting point for building a website.

Mobile optimization / responsive design

The CMS helps users build webpages that work well on mobile devices – whether m-dot pages or responsively designed pages.

Publishing workflow

The software allows users to set up a custom workflow for updating the website, including approval processes.

Form generator

Users can build website forms for visitors to fill out.

Content scheduling

Users can schedule content to publish at a certain date and time.

Web Content Management

Internal content search

Users can use a search index to find content.

Content taxonomy

Users can create multiple levels and types of content categories including tags.

SEO support

The CMS helps users create the right website infrastructure (pagination, page headers, titles, meta tags, url structure, etc.) to increase the site’s visibility in search engine results.

Browser compatibility

The CMS helps users build webpages that function well on all or most Internet browsers.

Bulk management

Users can change an attribute on a group of documents or sites all at once through features such as global search and replace, making bulk changes easier.

Page caching

The CMS uses page, template, query and tag caching to optimize website speed.

Availability / breadth of extensions

There is a broad library of extensions, plug-ins, modules or add-ons that allow users to easily customize their websites without building custom code.

Built-in e-commerce / shopping cart

The CMS natively allows for product management, including pricing and shopping cart functionality.

E-commerce / shopping cart extension

The CMS has an extension or plug-in that allows for product management, including pricing and shopping cart functionality.

Community / comment management

Users can put post/page comments through an approval process, auto-approve commenters based on their email addresses, block commenters by IP address, delete comments, etc.

Import / export

Users can batch import or export content.

Website analytics

Built-in feature or plugin allows administrators to evaluate site traffic.

Platform & Infrastructure

Features related to platform-wide settings and structure, such as permissions, languages, integrations, customizations, etc.

An API (application programming interface) provides a standard programming interface for connecting third-party systems to the software for data creation, access, updating and/or deletion.

Internationalization / multi-language

The software supports multiple languages, countries, currencies, etc.

Security

This component helps a company minimize the security risks by controlling access to the software and its data, and encouraging best practices among users.

Role-based user permissions

Permissions to perform actions or access or modify data are assigned to roles, which are then assigned to users, reducing complexity of administration.

Multi-factor authentication

User-level audit trail

Version history

Simple roll-back capabilities

CMS programming language or framework

Which programming language is the CMS and most extensions written in?

Python

Java

.NET

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Collabspace

Overview

What is Collabspace?