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https://media.trustradius.com/product-logos/mr/yE/6BDONVMMW2CE.PNGContractZen gets the job doneContractZen is being used by our corporate, administrative and sales functions. The main use cases of the system are the secure storage of contracts, the retrieval of contract data for invoicing, the alerts of pending critical dates of contracts and electronic signing of contracts both with clients and with subcontractors.,The easy storage of contracts is important. Easier than a shared hard drive folder or a jointly administered Excel sheet, both of which we tried to use in the past. The alerts of key contract dates is crucial. Knowing what needs to be terminated or at least considered has saved us money. Simple signing of contracts electronically has saved us money in getting from an agreed to contract to a signed one in minutes.,The iPhone application is underpowered, I suggest using the web version also on mobile devices.,10,We've gone faster from agreement to invoicing thanks to the electronic signing. Some of the alerts have saved us money as we've been able to terminate SaaS services prior to being billed for yet another year. Being able to review contracts made by other team members has reduced friction and unnecessary emailing of contracts. This has saved time from busy executives and sales persons.,Pipedrive, Slack,Both,7,,Secure storage and retrieval of contracts. Electronic signing of contracts. Alerts prior to key dates on contracts to ensure everything gets reviewed and when needed, renegotiated or terminated.,Very rapid signing of a subcontracting contract with tens of subcontractors. Saving all SaaS software contracts in the software and getting timely alerts prior to annual billing cycles. Storing links to vendor pages of straightforward contracts to see what we're entitled to. Less need for contract scanning after using electronic signing.,Storage of board meeting material and signing minutes. Storage of annual shareholder's meeting material and signing of minutes.,10,Yes,Product Features Product Usability Positive Sales Experience with the Vendor,Implemented in-house,No,Change management was a small part of the implementation and was well-handled,We suggest starting with the new contracts and covering older ones in batches that have a clear goal. We did HR, IT from the old. Rest is added upon review. We stored non-signed word versions for documents without a paper copy or PDF version. A fast scanner with paper feed is a must for the old paper contracts. Most of the new ones get signed in app and thus never need a scanning process.,10,10,Yes,Adding contracts is easy Contract search is fast and easy The electronic signing of contracts is very easy,Yes,10ContractZen for simpler and faster agreement managementI found ContractZen extremely useful and handy in managing all documentation in relation to my property investment activities. Bids and agreements are always one click away and easy to distribute between parties. ContractZen has both a mobile and desktop version, this is very important from a user experience point of view.,Intuitive and easy to use. Good metadata structure. Also has a desktop (browser) version. Sharing and collaborative working with documents is one of the handiest I've seen in comparable systems.,ContractZen is almost as good as heavy duty doc management system, it can be mistaken to be one. Admin interface [not intuitive] - needs some practice.,9,I have saved 50% of my time when managing and sharing bids and agreements. I'll never miss a contract end date - ContractZen has already saved 15% of my total annual contract value.,MS SharePoint and IBM FileNet Content Manager,MS SharePoint, IBM Bluemix,Both
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ContractZen
3 Ratings
Score 9.4 out of 101
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ContractZen Reviews

ContractZen
3 Ratings
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Score 9.4 out of 101

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Petri Aukia profile photo
Score 10 out of 10
Vetted Review
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ContractZen is being used by our corporate, administrative and sales functions. The main use cases of the system are the secure storage of contracts, the retrieval of contract data for invoicing, the alerts of pending critical dates of contracts and electronic signing of contracts both with clients and with subcontractors.
  • The easy storage of contracts is important. Easier than a shared hard drive folder or a jointly administered Excel sheet, both of which we tried to use in the past.
  • The alerts of key contract dates is crucial. Knowing what needs to be terminated or at least considered has saved us money.
  • Simple signing of contracts electronically has saved us money in getting from an agreed to contract to a signed one in minutes.
  • The iPhone application is underpowered, I suggest using the web version also on mobile devices.
ContractZen is perfect for a team or SMB use case. We use it to store all contracts: HR, services bought, subcontractors and sales. The benefits are somewhat different for different types of contracts, but having all in the same place is a benefit in and of itself.
Read Petri Aukia's full review
Petri Vuorinen profile photo
Score 9 out of 10
Vetted Review
Verified User
Review Source
I found ContractZen extremely useful and handy in managing all documentation in relation to my property investment activities. Bids and agreements are always one click away and easy to distribute between parties. ContractZen has both a mobile and desktop version, this is very important from a user experience point of view.
  • Intuitive and easy to use.
  • Good metadata structure.
  • Also has a desktop (browser) version.
  • Sharing and collaborative working with documents is one of the handiest I've seen in comparable systems.
  • ContractZen is almost as good as heavy duty doc management system, it can be mistaken to be one.
  • Admin interface [not intuitive] - needs some practice.
  • Sharing and working with documents added with e-signature functionality is very good and easy to use.
  • If one is looking for departmental doc mgmt/project room system only - go for something else.
Read Petri Vuorinen's full review

About ContractZen

Ready-to-use cloud service with contract and meeting management, e-signatures and data rooms (VDR)

Speed up operations, minimize risks and maximize company value in due diligence situations. Now with Outlook calendar integration and Full-Text Search with OCR powered by Microsoft AI Platform.

According to the vendor, metadata-driven search is superior to traditional folder-based search and it makes storing and finding critical documents easier and faster. Automated reminders keep you informed on important dates. Intuitive and simple user interface makes sure that people will actually use the system.

Our board portal covers the entire process from scheduling of the meeting to the digital signing of the minutes. It includes features such as agenda creation and sharing, personal notes, review and publish final minutes, and task management.

Sign your documents electronically with integrated e-signature services and have the same legal validity and enforceability as traditionally signed documents. Currently, our built-in eSignature providers include Adobe Sign, Assently, DocuSign, SignHero (FREE eSignature solution) and Visma Sign.

ContractZen Features

Contract Authoring Features
Does not have featureContract creation
Does not have featureContract templates
Does not have featureClause library/saved fields
Does not have featureIntegration to CPQ
Does not have featurePDF generator
Does not have featureContract attachments
Does not have featureGuided logic
Contract Collaboration Features
Does not have featureContract sharing
Does not have featureContract editing
Does not have featureContract merge
Does not have featureCollaborating on contracts
Does not have featureMS Word plug-in
Does not have featureApproval process
Does not have featureParallel approvals
Does not have featureInterdepartmental workflows
Contract Monitoring Features
Has featureContract database
Does not have featureLegacy contracts
Does not have featureVORs
Has featureContract search
Has featureContract milestone reminders & alerts
Has featureCustom contract reports
Does not have featureTracking contract status
Does not have featureSalesforce integration
Does not have featureCompliance check
Additional Features
Has featureFull-Text Search with OCR powered by Microsoft AI Platform
Has featureTouch and Mobile Optimized
Has featureMultifactor authentication (MFA)
Has featureSaved Searches -Feature
Has featureVirtual Data Room (VDR)
Has featureExcel Export
Has featureCompany Register with Corporate Hierarchy View
Has featureFinancial, Administrative & HR Document Management
Has featureAzure servers are Located in the Netherlands with the strong EU Data Privacy Laws
Has featureClearly Defined Set of Metadata for Each Category

ContractZen Screenshots

ContractZen Integrations

Microsoft Office 365, DocuSign, Adobe Sign (formerly EchoSign), SignHero, Assently, Visma Sign

ContractZen Competitors

Pricing

Has featureFree Trial Available?Yes
Does not have featureFree or Freemium Version Available?No
Does not have featurePremium Consulting/Integration Services Available?No
Entry-level set up fee?No
EditionPricing DetailsTerms
ContractZen9.50Price per user per month (billed annually)

ContractZen Support Options

 Free VersionPaid Version
Email
Forum/Community
FAQ/Knowledgebase
Social Media
Video Tutorials / Webinar

ContractZen Technical Details

Deployment Types:SaaS
Operating Systems: Unspecified
Mobile Application:Apple iOS
Supported Countries:Europe, Asia, Africa, Australia, North America, South America
Supported Languages: English, Finnish