Skip to main content
TrustRadius
Coupa

Coupa

Overview

What is Coupa?

Coupa’s cloud-native Business Spend Management (BSM) platform provides end-to-end processes that helps drive collaboration across for every business leader from supply chain, procurement, finance, treasury, compliance, and IT and supply chain leaders to help their companies to get the visibility and control they need…

Read more
Recent Reviews

TrustRadius Insights

Easy to Use: Many users have found Coupa to be easy to use, with an intuitive user interface that makes it straightforward to navigate and …
Continue reading

Coupa Review

9 out of 10
July 27, 2021
Incentivized
Coupa has become our single source of truth to solve the precious mysteries of spend analytics and control over spend management. The …
Continue reading

Great AP Software!

9 out of 10
May 21, 2019
Incentivized
Coupa is used across our organization to process invoices and expense reports. It is being used with every department across the entire …
Continue reading
Read all reviews

Awards

Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards

Reviewer Pros & Cons

View all pros & cons
Return to navigation

Pricing

View all pricing
N/A
Unavailable

What is Coupa?

Coupa’s cloud-native Business Spend Management (BSM) platform provides end-to-end processes that helps drive collaboration across for every business leader from supply chain, procurement, finance, treasury, compliance, and IT and supply chain leaders to help their companies to get the visibility…

Entry-level set up fee?

  • No setup fee

Offerings

  • Free Trial
  • Free/Freemium Version
  • Premium Consulting/Integration Services

Would you like us to let the vendor know that you want pricing?

215 people also want pricing

Alternatives Pricing

What is Procurify?

Procurify is a cloud-based purchase order approval workflow software. It is used by organizations of all sizes to track purchase orders from creation to final delivery.

What is Microsoft Dynamics 365 Supply Chain Management?

Microsoft's Dynamics 365 Supply Chain Management allows users to use predictive insights and intelligence from AI and Internet of Things (IoT) across planning, production, inventory, warehouse, and transportation management to maximize operational efficiency, product quality, and profitability. It…

Return to navigation

Product Demos

Coupa Data Assure + iFrame Demo

YouTube

Coupa Video Blog: No-Click Requisition

YouTube

Finance Automations - Procure to Pay with Coupa and NetSuite

YouTube

First Coupa Demo

YouTube

PunchOut2Go for Magento 2 + Demo of PunchOut from Coupa

YouTube
Return to navigation

Product Details

What is Coupa?

Coupa’s cloud-native Business Spend Management (BSM) platform provides end-to-end processes that helps drive collaboration across for every business leader from supply chain, procurement, finance, treasury, compliance, and IT and supply chain leaders to help their companies to get the visibility and control they need to spend smarter, mitigate risk, and improve resilience. A unified platform approach frees up IT from complex integrations to help leaders deliver on these goals.

Coupa Features

  • Supported: Electronically Manage the Entire Source-to-Pay Process: from spend analysis to risk vetting, sourcing, contracting, purchasing, invoicing, working capital programs, digital payments, and automatic reconciliations—covering all types of goods and services, all on the same unified platform.
  • Supported: Collaborate with Suppliers: starting with the millions of suppliers already transacting digitally, and engaging others with no fees and instant visibility to POs, invoices, and payment status via the platform for more effective relationships.
  • Supported: Mitigate Risk: with comprehensive third-party risk management across many tiers of the supply chain, continuous community-powered risk and performance monitoring, and real-time fraud detection .
  • Supported: Optimize Travel and Expense Management: with booking, continual price monitoring, expense reporting and employee reimbursements.
  • Supported: Optimize the Supply Chain: with the ability to model the entire supply chain as a “digital twin” and move to continuous design.

Coupa Screenshots

Screenshot of Transform your company’s supply chain planning from running one-off projects to a consistent and repeatable process.Screenshot of Efficiently capture data for apples-to-apples comparisons of suppliers across business requirements, risk factors, ESG, and costs to find the best solution.Screenshot of Understand supplier relationships, ensure that the right mitigation is in place, and onboard suppliers. Use trusted data services, Community.ai, and performance feedback to spot risk and optimize relationships over time.Screenshot of Bring the results of sourcing events and risk vetting together to quickly formalize agreements without costly omissions or delays.Screenshot of Give users an easy experience for all types of goods, services, and contingent worker needs while bubbling up ESG and other favored suppliers. Streamline budget checks and approvals simple emails to get move spend pre-approved, on-contract, and under control.Screenshot of Give suppliers a variety of options for submitting e-invoices — all without fees and in compliance with VAT and global regulations. Boost supplier adoption of e-invoicing by giving visibility into status of invoice approval and digital payments.

Coupa Videos

Coupa | Behold the Power of Spend
When it comes to procurement, software and needs can be massively varied. From large and complex needs like larger enterprises to smaller and simpler processes - tools like Procurify, Coupa, GEP Smart, or SAP Ariba can meet and exceed business needs.

Coupa Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationNo
Return to navigation

Comparisons

View all alternatives
Return to navigation

Reviews and Ratings

(123)

Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Easy to Use: Many users have found Coupa to be easy to use, with an intuitive user interface that makes it straightforward to navigate and perform tasks quickly. The software's simplicity has reduced the need for extensive training for buyers and procurement teams.

Configurability: Users appreciate the ability to configure and manipulate the system to suit their needs without the need for ongoing training. This flexibility allows businesses to customize Coupa according to their specific requirements, making it adaptable for almost any business need.

Stability: Coupa's stability has been highly praised by users, with no reported downtime or catastrophic failures. This reliability ensures uninterrupted access and smooth operations, instilling confidence in the system's performance.

Difficult Integration with NetSuite: Some users have found it difficult to accomplish dynamic integration with NetSuite, leading them to hire another company for real-time integration. This additional step in the process can be time-consuming and costly.

Missing Ability for Self-Service Supplier Maintenance and Onboarding: A common concern among users is the absence of a self-service supplier maintenance and onboarding feature in Coupa. This limitation requires businesses to rely on manual processes or seek alternative solutions for managing their suppliers effectively.

Slow Support Team and Difficulty Identifying Issues: Users have expressed frustration with the support team's slow response times and their struggle to identify the root causes of certain issues. These delays can hinder problem resolution and impact overall user experience negatively.

Reviews

(1-25 of 25)
Companies can't remove reviews or game the system. Here's why
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Coupa is used for indirect procurement in a self service web portal.
  • Easy to use interface
  • Intuitive design
  • Good balance of graphics
  • Aesthetically better designed than Ariba
  • Direct procurement does not work out of the box
Direct procurement with SAP S/4HANA did not work for us in standard Coupa.
Joe Geller | TrustRadius Reviewer
Score 1 out of 10
Vetted Review
Verified User
Our customers use Coupa and we submit invoices through Coupa.
  • In my experience with the latest version of Coupa the UI is a disaster
  • With one particular customer I have had about 40 emails to be accepted as a vendor. With other customers before Coupa became horrendous I had no problems. As an existing Coupa user why do I have to create a new profile?
  • I have been accepted as a user 3 times then a day later Coupa wants the same form filled again and again.
  • Help is only on a chat line. You cannot speak to anyone and in my opinion they are not helpful. Their suggstions have gotten me nowhere. They refer me to talk with my customer to straighten out the problem. My cusotmer doesn't have a clue.
  • I'm considering not to accept purchase orders that require invoicing through Coupa.
See previous answers.
Score 6 out of 10
Vetted Review
Verified User
I use Coupa Supplier Portal to receive purchase orders from customers and also to submit our company's invoices. There are different scenarios that seem confusing at times regarding connecting with customers. For instance, my company has a Coupa Profile that we connect with customers through. Sometimes when a new customer wants us to use Coupa to send invoices, we will receive an email invitation to set up a new Coupa user profile. There is usually only a single link to do so and not a link that says, "Already have an account - log in here." By clicking the link, it just takes you to create a new account, which I don't even care to do. Once I'm logged in to Coupa, and a customer has sent one of these invitations, I can't seem to see them through the establish connection link. This confuses me because I'm not sure if the customer should be sending me a connection request or if I should request a connection.
  • It's easy to create customer invoices against purchase orders.
  • Please make merging user accounts more streamlined.
  • Please give existing users the option to log in to their account when a new customer requests to connect directly in the email invitation.
I am new to customer-supplier portals in my career. I use several different ones in my current role, including Ariba and Tipalti. To be honest, I don't really enjoy the user experience of any of them. I can see how larger companies may benefit from their services but for my current role submitting invoices on them and filling out vendor information requests seems somewhat clunky to me. When I'm in Coupa, the easiest, most non-clunky process for me is when I'm successfully connected with a customer who has successfully created their purchase order and I can easily upload my invoice to said PO. To me, emailing customer invoices directly to the customer from our invoicing system seems like the easier route of delivering an invoice. I suppose it is helpful and reassuring to know that an invoice has been successfully uploaded into a company's system rather than waiting to find out if your emailed invoice made it to the correct department for payment processing.
Score 9 out of 10
Vetted Review
Verified User
Incentivized
Coupa couldn't be an easier expense reporting system. I especially love that it allows me to create a recurring expense and set it to a date, in my example monthly, and it pops up every month ready to be filled in. That saves a lot of time and the hassle of having to create a new expense report every month for a known, recurring charge. I have used a lot of systems for expense reporting and none are better than Coupa.
  • Simple user interface
  • Easy to upload supporting documents
  • Recurring expense reports are the best thing about it.
  • I would like to see an image of my uploaded documents. I see the success message but always have to check it after to make sure it is the right one. A preview of that image would help. One that I can click on and view.
It works well for an organization of any size. The create and submit process is simple with a defined approval process that you can customize. It probably does not make sense for very small businesses. It may be easier to do it all manually if you have few users and rarely submit an expense report.

Very glad to be using Coupa and user adoption is immediate.
Shiva Krishna | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Coupa is being used across the procurement and accounts payables departments. It integrates well with our ERP software. We use Coupa for Sourcing, self service procurement, supplier portal and accounts payables. Coupa comes with inbuilt analytics and nice reports. Sourcing templates are available which can be reused. A requisition from self service procurement can be automatically converted into a Request for Quotation. This saves buyer lots of time and improves productivity.
  • Sourcing events can be conducted on Coupa. While conducting the event, each sourcing event has the flexibility to have its own team. An Evaluator can also be added to the sourcing event. In our company different teams do sourcing events and coupa accommodates the sourcing event with its own team.
  • There is a facility to add project and task related information to the sourcing events. This is a good feature.
  • Request for Information, Request for Quotation, Request for Proposal can be created in Coupa sourcing. Coupa has the facility to conduct auctions too.
  • The user experience is great on Coupa. Buyers or procurement team need less training as the software is intuitive.
  • There is a facility to add attachments and text messages in sourcing events for suppliers to see and respond.
  • As I hear from finance department, Coupa does not support full-fledged accounting.
  • Coupa does not have projects accounting suite. For project driven organizations, this may be a challenge.
Coupa is great for procurement modules like sourcing, supplier portal, self service procurement. It is a cloud software, hence requires very less set up cost when compared to on premise software. Coupa is intuitive and user friendly, with superior user experience. Coupa has built in analytics, which helps in giving actionable insights.
July 27, 2021

Coupa Review

Score 9 out of 10
Vetted Review
Verified User
Incentivized
Coupa has become our single source of truth to solve the precious mysteries of spend analytics and control over spend management. The controls this provides now is being able to measure and effect changes in our environment
  • Customized approval flow processes
  • Self serve reporting and analytics
  • Sourcing
  • Automated reminders and messaging
  • SIM (supplier information management) on boarding
  • Better staffing to support scoping new business.
  • Better and faster ticket issuing/closing process
Coupa is especially well suited for businesses using indirect spend as a model. Coupa is especially customizable when it comes to the approval Req and invoice process. [I feel] Coupa contracts basic is almost a worthless product since it creates so much double effort to log new areas and co tracts under one order.
Jess Pramov | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Coupa was implemented about two years ago to replace a dated homegrown expense system companywide. It was chosen for its integration abilities and ease of use, leading to very generous adoption around the company. The ease of use and beautiful UI/UX make the expensing portion easy for all employees and take a lot of the guesswork out of the process.
  • Great UI
  • Fantastic UX
  • Guided entering of expenses--takes the guesswork away
  • Transparency from entering expenses to payment
Coupa is a great tool and I would recommend it to anyone looking at it. I enjoy that it can be customized and has smart functions; I like the additional modules that allow for scaling and growth and that the user interface is great. It's an easy tool for novices to use and guides you through the process as you go. I don't have anything bad to say.
Robyn Mankoski | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Incentivized
It is being used across the whole organization for procurement and expenses. We replaced Concur with Coupa and it's supposed to solve invoicing issues with our suppliers. It is also a faster and more efficient way to submit orders for supplies and control our costs associated with that. All employees use it from corporate to technicians.
  • Efficient with placing orders.
  • Ease of placing orders through the app.
  • Cannot use the app for expense reports. Only good for taking pictures of receipts.
  • App is not user friendly for expense report creation.
Coupa does very well on the procurement side of things. You can set up approval processes that allow you to approve or decline orders by your employees. Everyone gets a set limit and when you go over that limit, it needs to be approved. This has helped with controlling our costs. The expense side is very confusing at first and takes time to get used to. There are more steps involved in creating reports and if you don't have proper training, it can be frustrating.
February 06, 2020

Coupa Review

Rachel Friedlander-Holm | TrustRadius Reviewer
Score 6 out of 10
Vetted Review
Verified User
Incentivized
Coupa is used by Uber to onboard new suppliers, and connect them to our payment system to get paid out for the work we have hired the company to do. It addresses the ability of Uber to use one vendor across many business units to track who Uber teams use the suppliers and to pay them out in a uniform manner.
  • A consistent format is helpful because if you learn the tool once, then you should be set for long term success.
  • Straightforward with some of the fields (not all), but for some pieces of work. It is easy enough due to the direct nature of the tool.
  • Many parts of Coupa are unclear, especially in the "how to create a PO," as the wording is confusing.
  • Adding a vendor, sometimes the directions pop up immediately but not always creating a poor user experience.
I do think Coupa is well suited for a company the size of Uber, but I wish it were easier to navigate all parts and pieces of the tool. I think it works for Uber again because it can be a uniform tool across many teams, but I am not sure this would be ideal for smaller companies as I think it creates a lot of churn with issues many employees have with the tool.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
  • Coupa is used across the whole organization to pay suppliers/vendors and also to expense company-wide employee expenditures.
  • We create requisitions and have set-up an approval process to create final purchase orders. To facilitate the payment, we also receive directly in Coupa. For expenses as well, there is an approval chain set-up for each individual employee depending on whoever their manager is.
  • Expense Reporting
  • Requisition Creation
  • Buggy Android App
  • Mobile version isn't helpful as well
  • Having used Coupa only for expense reporting and supplier orders, It works super well in both scenarios.
  • One of the major missing functionality is direct reporting of Coupa with travel apps for direct expensing instead of having to do it manually.
  • Also, unlike other major expense management tools, Coupa doesn't allow to book travel, which makes it a little more cumbersome to use other apps.
January 17, 2020

Coupa is Cool

Chloe Sayers | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use Coupa to track POs, invoices, and payments from our customers. It helps consolidate invoice information and is very useful for tracking invoice status without having to bother our customers for a payment update. We especially appreciate the ability to view the payment status of an invoice and to match invoices with POs. It is only used by the billing department.
  • Tracking invoice status
  • View payment date
  • Clunky user interface
  • Very difficult to update remittance information
It is useful for organizing invoice information for enterprise customers - the biggest advantage is that many larger companies use it so it's possible to have one portal for several different customers instead of having a separate portal per customer which means a lot of log-ins to track. It's not the best for total A/R management as smaller customers won't use it.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Coupa is used as an E-invoicing tool for one of our clients. Although there are other vendors also in the E-invoicing space, Coupa is one of the most prominent ones, and hence this was what we decided to use. Coupa is tightly integrated to ensure various processes like order-to-cash, procure-to-pay, etc. work properly in the electronic transfer mode.
  • It is easily configurable and has great customer support.
  • It can connect to multiple ERP tools.
  • It takes time for any new organization to get on-boarded.
  • Not so user-friendly at first glimpse. It could be made more appealing to users.
Coupa's implementation is fairly good if you are using it for any new organization where there are no processes already in place. But it is a quite challenging if it is getting implemented where systems are already in place. People are used to working with the existing processes and may find it relatively tough to get used to Coupa, initially.
Score 5 out of 10
Vetted Review
Verified User
Incentivized
Coupa is fully rolled out in the US and is slowly being rolled out to our international teams. This is used for expenses but also for PRs, POs and invoicing.
  • Clear lines of approval
  • Permissioning
  • App - ability to scan in receipts
  • Receipt scanner always has issues so isn't really worth it as I usually have to enter in the information
  • Ability to send receipts to an email address and scan these into your report
  • Smarter functionality to predict/save previous expense info to use in future expenses
Coupa may be good for the PR/PO/Invoicing component (I don't have enough experience there) but for expenses, it is quite clunky compared to some of its competitors. It has not updated its website or app and isn't as easy to use.
June 23, 2019

Coupa rocks!

Score 10 out of 10
Vetted Review
Verified User
Incentivized
We are currently using Coupa for employee expenses, and will start using Coupa for invoicing starting July 17th! Coupa Expenses is being used by the organization, and Coupa Invoices will be used by Accounting and the employees who approve invoices. It's great to have expenses and invoicing in the same system.
  • User-friendly.
  • Fast and efficient.
  • Customer support is awesome!
  • I wish within the invoice settings it would allow you to code multiple items at a time.
Very easy when it comes to expense reports. Everything is user-friendly and flows very smoothly.
May 21, 2019

Great AP Software!

Score 9 out of 10
Vetted Review
Verified User
Incentivized
Coupa is used across our organization to process invoices and expense reports. It is being used with every department across the entire organization. It addresses our account payable / receivable needs as well as keeping up to date with W-9 and other paperwork.
  • Invoicing
  • Expense Reports
  • Mileage Reimbursements
  • Hard to filter through personal expense reports for end user; easier for different credentials types
Specific scenarios of Coupa being well suited would be it streamlines processes that are used with Accounts Payable / Finance Teams. It makes their processes super simple and gives you great reports. I honestly can't think of any scenarios that are less appropriate.
Score 10 out of 10
Vetted Review
Verified User
Incentivized
It is being used across the entire organization. It streamlines and automates our expense reimbursement process while allowing us to have greater control over the process. We can enforce our fiscal policies in a much easier fashion and educate our employees on these policies at the same time through the system. It allows our users to submit/edit/approve reports from pretty much everywhere with the mobile app for iOS and Android.
  • The system is highly configurable to almost any business need.
  • The mobile app is extremely valuable for an organization that is spread across California and staff that are constantly traveling.
  • The Coupa expense system can integrate with nearly any software tool allowing for the great change management that exists in our organization.
  • Implementation using a third-party consultant was a mistake. Maybe we had the wrong consultants assigned to us but make sure you understand who is doing the implementation. Implementation is costly but extremely important.
  • We often can have small issues with approval chains and they are hard to figure out. If there was more information on how to understand approval chains without reaching out to support, it would help.
Coupa Expense is an amazing tool for any multi-state organization or business that has employees who constantly travel. I would recommend it for pretty much any business in any industry where you are looking to cut down on the time it takes for an expense report to be submitted, approved, and paid. It may not be the best product if you want to continue to waste paper, frustrate your employees by offering reimbursement weeks after they submit, or fail your audit because you are missing necessary approvals or are missing paper receipts.
Score 7 out of 10
Vetted Review
Verified User
Incentivized
Coupa is used across our entire organization and for all expense purposes.
  • Track current status of expense reports
  • Quick access to shop online at approved stores
  • Offers an online tour of the tool
  • The usability is fairly outdated, making it a bit confusing to navigate and find what you need
Good for filing expenses, tracking current status, and setting up new vendors. It's appropriate for all the things it claims to do.
Tolulope Lawal | TrustRadius Reviewer
Score 3 out of 10
Vetted Review
Verified User
Incentivized
Coupa is being used by all employees at my company to purchase goods or services (for business purposes) from vendors and/or suppliers. Coupa is utilized to ensure all employees purchase goods from preferred vendors and/or suppliers, secure appropriate approvals, and follow company policies when purchasing good and services (for business purposes).
  • Coupa is great at ensuring employees follow company policies for generating and processing purchase orders
  • Coupa is great at providing approvers with a synopsis of the details of a purchase order
  • Coupa's UI is not intuitive
  • Coupa has far too many notification options for users to manage
  • Coupa's support is extremely limited and slow
Coupa is well suited for making sure that purchase orders are in compliance with company policies. It is great for imposing specific requirements on how purchase orders are processed. The UI of Coupa is however not very intuitive, which can make it difficult for an individual completing a purchase order to recognize what they are missing.
Aaron Searle | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use Coupa for the internal purchasing process. In the past, I also used it to submit expenses.
  • The mobile app is great!
  • The user interface is intuitive
  • While the mobile app is super convenient, it can be a little laggy.
Coupa seemed ideally suited for expense tracking/reporting, and is equally useful for tracking company purchasing.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
Our company utilizes Coupa for invoice and expense processing. For tax purposes, Coupa is utilized to view invoices for sales and use tax compliance purposes.
  • Coupa's user interface is easy to navigate
  • The ability to search for transactions by multiple data points is key for use tax review
  • The expense reporting feature could be improved, specifically relating to itemizing portions of expenses.
  • The ability to batch download invoices would be great
Coupa is a great resource for tracking spend and monitoring costs. The user-friendliness is an added benefit.
August 01, 2017

Coupa Review

Score 8 out of 10
Vetted Review
Verified User
Incentivized
We use Coupa across the whole organization for submitting expense reports to AP.
  • Mobile App - you can quickly put together an expense report in real time so you don't forget about it or lose a receipt.
  • Easy to use - walks you through the process.
  • Updates you along the way when things have been approved.
  • Attaching certain files doesn't always work (emails). The website is glitchy sometimes and you can't attach anything at all without having to work around the system.
  • Being able to edit the name of your expense report later if you forgot to do it the first time. I can't do this on the mobile app.
If you have a large organization that is across multiple countries, Coupa makes it much easier to receive everyone's expenses in a timely manner.
JR Miller | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Coupa is being used at our national office. We are in the planning process of rolling it out to our chapters through the United States, then we will roll it out to our chapters in Canada. We had aging software. Processes were very manual. Process was lengthy and prone to errors. Invoices were getting lost. There is a lack of coordination and transparency of spend with many chapters going out finding the same type of suppliers and buying the same type of merchandise for their special events. Some of the larger areas of our procurement are centralized, however, there are thousands of smaller suppliers that the chapters use that we need to get our arms around to better manage. We needed to redesign the entire function. So we took the opportunity to reevaluate our processes. We needed a simple and intuitive answer.
  • Coupa is easy to use, however, we had to teach our end users about procurement. They are not used to conducting an RFP, onboarding a supplier, or preparing a PO. This is the change management that our employees had to be prepared to understand. The Shelby Group helped us with the implementation.
  • The hardest part was the integration between NetSuite and Coupa. We wanted to have a dynamic tight integration between the two solutions. If we adjusted the chart of accounts or added a new supplier we wanted it to be able to done in both systems and be available immediately in both systems. We used a partner called SuiteSkies to accomplish this dynamic integration.
  • We’ve been able to manage the implementation and maintenance with a very lean IT group.
  • Coupa supports flat file integration out of the box, but we wanted dynamic integration with NetSuite. This was not easily accomplished and we needed to hire another company called SuiteSkies to handle this real time integration.
  • Coupa was missing the ability self service supplier maintenance and onboarding. Coupa was willing to listen to me and several other customers. They asked me to join a Customer Advisory Board that helped provide feedback and ideas on how to deliver a new module called Supplier Information Management.
Our main goals were to drive value by focusing on adoption by all, increased visibility in spend, and compliance. Coupa is very easy to use and does not feel like an ERP. Our end users like the easy to use, intuitive interface. A side benefit that we have experienced is that we were able to get rid of a shadow system that our IT department was using to track spending. They are able to use Coupa to track committed and actual spend and reconcile it their budgets and forecasts.
Score 8 out of 10
Vetted Review
Verified User
Incentivized
We currently use Coupa to manage the purchase flow between our organization and our suppliers. This includes managing all purchase orders whether initiating new orders or revising existing ones. It helps the purchasing department match POs to invoices and corresponding payments.
  • The interface is fairly intuitive and easy to navigate through.
  • Most options are plug and play since we have a pre-populated list of authorized suppliers to select from. All necessary fields are available to complete purchases.
  • Coupa allows you to document line by line any and all changes that have occurred on a purchase order. We found this very helpful if we ever needed to look back at the change history.
  • Coupa currently lacks a bulk import option which makes it difficult for importing several rows of POs.
In our corporate marketing team there are suppliers we have continuity with. All present and historical information is pre-populated in Coupa making it easy for us to change or issue new transactions. Coupa also seamlessly integrates with our cloud platform.
November 18, 2016

Coupa gets the job done!

Score 7 out of 10
Vetted Review
Verified User
Incentivized
Coupa is being used across our entire organization for all procurement, sourcing, invoicing, expenses and inventory tracking. It helps all the teams involved working with vendors to keep track of spending and budgeting across the entire organization. All spend and budgeting is logged through all departments. It also helps the team control and manage spend.
  • Key feature for our organization is to control and manage spend.
  • Tracking budget and seeing insights into how our organization is spending money is critical.
  • Ease of use was crucial for all end users. I can submit invoices and track where they are in the process easily.
  • Seeing individual spend history can be difficult.
  • System is slow. It takes several seconds to search for different items in our instance of Coupa.
  • Configuration is is not there yet.
My use of Coupa revolves around submitting invoices from different vendors I work with. Once submitting an invoice, Coupa will go through an approval chain that gets to the right people. Everything is logged in Coupa and it keeps track of the budget and spend well for our organization.
November 09, 2016

Quite a cup of Coupa

Scott Coleman CPSM, CPSD, C.P.M | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Incentivized
Sprouts is currently using Coupa's P2P and Sourcing modules and strongly considering the T&E and Contract modules based on the success we've had with our existing models. The P2P is used primarily in new store development as the purchasing platform for indirect spend, typically fixtures, equipment, and store supplies. We are in the process of rolling it out to all stores as a hosted catalog as a one-stop shop to order all supplies from. The Sourcing module is used by my strategic sourcing team to conduct all RFxs/Reverse Auctions. The tool is extremely flexible, reliable, and configurable to any type of sourcing need. We've had great success in gaining cost transparency resulting in lower costs for the business. The P2P module is very stable and easy to use, we've spent very little time training my team on it. If you've ever bought something on Amazon, you'll figure Coupa out in about five minutes.
  • Ease of use. No IT support is needed. As the procurement manager, I'm also the Coupa administrator. I have the ability to configure, correct, manipulate, etc., the system to our needs.
  • No on-going training. The system, both P2P and Sourcing are incredibly intuitive. Many SAAS modules change dramatically with each new version and require additional training. Coupa does a great job of putting updated, searchable documents on-line to augment any additional training employees may need.
  • Rock solid stability. Coupa is never down, they far exceed the SLAs we have in place with them. I've never had a catastrophic failure or outage with them.
  • SOX compliancy. Need I say more? My internal and external audit teams have given the tool more than a passing grade.
  • Thought leadership. The tool is constantly evolving to live up to the high expectations of its user base. The Coupa Community has skin-in-the-game and Coupa listens to our needs/wants as well as adding their own cutting edge touches to the tool.
  • Support Team - A little slow in responding. I think the tool is so configurable that they struggle with figuring out what is causing certain issues that are being submitted on the portal.
  • I'd love for the Sourcing Module to be able to support larger events. There seems to be a limit on the number of lines each event can support and as a growing retailer, our store count dictates we have room to grow and that each store is represented in the bid process.
  • Would like to see the ability to issue multiple POs for a single item to multiple locations. The tool may do this but I know I can't and it may be due to how we interface with our ERP.
This tool is so incredibly affordable even the smallest of companies should be using it. You can easily pay for the system with successful sourcing events. The system is so configurable I'm not sure there is an industry it wouldn’t be successful in. From a retail perspective, I love the hosted catalog, sourcing, and P2P modules, they're exactly what I need.
Return to navigation