Documaster

Documaster is a document management and archiving solution provided by Documaster AS. According to the vendor, it is designed to assist organizations in effectively organizing and managing their documentation. It caters to companies of all sizes, from small businesses to large enterprises, and is utilized by various professionals and industries, including legal professionals, human resources, contract management, compliance and regulatory, as well as government and public administration.

Key Features

Document Management: According to the vendor, users can easily upload, organize, and manage critical documentation such as contracts, HR files, and technical documentation. The product offers robust search and filtering tools for efficient document retrieval, and it enables full-text search within document content and metadata.

Archiving: The product allows users to collect and centralize all important documentation in a single location. According to the vendor, it ensures long-term preservation of documents through OCR processing and conversion to PDF/A format. Additionally, it provides version control to track document revisions and allows data export to Excel for further analysis.

Contract Management: Documaster enables users to centralize, organize, and maintain an overview of all contracts. According to the vendor, users can set up automated notifications for contract renewals and important events. The product also provides a practical side panel in Outlook to organize and secure relevant correspondence and documentation. Users can sign documents electronically using the integrated e-signature add-on, Documaster eSign.

Microsoft Add-ins: According to the vendor, Documaster offers enhanced support for organizing, retrieving, and managing critical documentation within the Microsoft 365 platform. Users can capture important documentation from Microsoft Teams and SharePoint, gain control over their organization's Teams with the Overview & Control tool, and seamlessly integrate with Azure AD for a seamless user experience.

Integrations: The product offers seamless integration with a wide range of business systems, according to the vendor. Users can integrate Documaster with various systems such as Compilo, Pureservice, Mercell, and more, simplifying and streamlining the document management process by connecting it with existing business systems.

Migration: According to the vendor, Documaster allows organizations to save costs by migrating data from legacy systems, enabling the decommissioning of outdated systems. The product ensures data quality during the migration process and converts files to PDF/A format for long-term preservation and full-text searchability. It aims to make all documentation easily accessible and searchable in a centralized archive.

Cloud-based Document Management: Documaster is a cloud-based document management system that, according to the vendor, enables organizations to securely store, manage, and access their documents from anywhere with an internet connection. Users can upload, organize, and categorize documents into custom folders and subfolders, facilitating easy retrieval. The cloud-based nature of the product ensures document accessibility and backup, reducing the risk of data loss and providing scalability for growing document volumes.

Advanced Search and Retrieval: According to the vendor, Documaster provides powerful search capabilities, allowing users to quickly find and retrieve documents based on various criteria such as keywords, metadata, document type, or date range. Users can save search queries for future use and create custom filters to narrow down search results, making it easier to locate specific documents within large repositories. The search functionality also includes full-text search, enabling users to search for specific words or phrases within the content of documents, enhancing search accuracy and efficiency.

Version Control and Collaboration: With Documaster, users can track and manage document versions, ensuring access to the most up-to-date version and eliminating the risk of working on outdated documents. The system enables seamless collaboration, allowing multiple users to work on the same document simultaneously, with real-time updates and notifications to ensure synchronization. Users can also add comments, annotations, and approvals to documents, facilitating effective collaboration and streamlining document review processes.

Security and Compliance: According to the vendor, Documaster prioritizes data security and compliance. It provides robust access controls, user permissions, and audit trails to ensure that sensitive documents are protected and accessed only by authorized individuals. The system supports compliance with industry standards and regulations such as GDPR, HIPAA, and ISO 27001, helping organizations meet their legal and regulatory requirements for document management and data protection. Documaster also offers features like encryption, data backup, and disaster recovery, ensuring document integrity and availability even in unforeseen circumstances.