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Emburse Nexonia

Emburse Nexonia


What is Emburse Nexonia?

Nexonia, by Emburse, is a tool designed to streamline employee expense reporting. It is designed to increase visibility into spendings and make the expense tracking, approval, and reporting process paperless. Nexonia was part of a merger with Certify in 2017 and is…

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Recent Reviews

TrustRadius Insights

Nexonia Expenses is a versatile software solution that serves as a central hub for managing employee expenses and purchase orders. With …
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Simple and functional

8 out of 10
April 11, 2018
We use Nexonia in the North American office to track expenses and process reimbursements and it's been working well for the past few …
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What is Emburse Nexonia?

Nexonia, by Emburse, is a tool designed to streamline employee expense reporting. It is designed to increase visibility into spendings and make the expense tracking, approval, and reporting process paperless. Nexonia was part of a merger with Certify in 2017 and is now part of the larger company…

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  • Free/Freemium Version
  • Premium Consulting/Integration Services

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Product Details

What is Emburse Nexonia?

Emburse Nexonia aims to humanize work while delivering expense, accounts payable, and time tracking solutions tailored for Intacct and NetSuite.

The vendor states customers choose Nexonia for:
- Tight integrations with ERP's and accounting systems
- Fast expense submissions with an easy to use mobile app
- Handles complex approval workflows

Nexonia's application is fully integrated with ERPs, credit cards, and other systems supporting a variety of businesses, and are designed to streamline the reporting and approval process, improve human resource management, and enhance operational efficiency. The vendor boasts Nexonia is trusted by organizations including CrossFit, Hamamatsu Corporation, and Lufthansa Systems.

Emburse Nexonia Features

  • Supported: Automated integration with your other business applications: travel management, ERP, online storage, online payment systems, etc
  • Supported: Intuitive and powerful mobile apps
  • Supported: Unlimited support and unlimited training

Emburse Nexonia Screenshots

Screenshot of Nexonia Mobile App

Emburse Nexonia Video

Nexonia Expenses

Emburse Nexonia Competitors

Emburse Nexonia Technical Details

Deployment TypesSoftware as a Service (SaaS), Cloud, or Web-Based
Operating SystemsUnspecified
Mobile ApplicationApple iOS, Android, Windows Phone, Blackberry
Supported CountriesUnited States, Canada
Supported LanguagesEnglish, French, Spanish

Emburse Nexonia Downloadables

Frequently Asked Questions

Nexonia, by Emburse, is a tool designed to streamline employee expense reporting. It is designed to increase visibility into spendings and make the expense tracking, approval, and reporting process paperless. Nexonia was part of a merger with Certify in 2017 and is now part of the larger company formed from it and Chrome River, Emburse.

Expensify, SAP Concur, and Emburse Certify are common alternatives for Emburse Nexonia.

Reviewers rate Financial Document Management highest, with a score of 10.

The most common users of Emburse Nexonia are from Mid-sized Companies (51-1,000 employees).
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Reviews and Ratings


Community Insights

TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!

Nexonia Expenses is a versatile software solution that serves as a central hub for managing employee expenses and purchase orders. With its seamless integration with American Express, users can effortlessly import credit card transactions into the platform, eliminating the need for manual data entry. This feature has been praised by many users who have found it to be a time-saving and efficient way to track and manage expenses.

The approval workflow in Nexonia Expenses is highly customizable, allowing organizations to tailor it to their specific needs. This flexibility ensures that even complex approval processes can be streamlined and simplified. Users have appreciated the system's ability to handle multiple levels of approvals and notifications, making it easier for managers to review and approve expense reports.

Across various industries and departments, Nexonia Expenses has proven invaluable for managing business expenses and purchase orders. From travel expenses to office supplies and vendor bills, the software efficiently handles reimbursement requests and provides good visibility into expense reports. Many users have noted that this centralized approach has significantly reduced paperwork and simplified credit card reconciliations.

Whether used by a small team or an entire organization, Nexonia Expenses is consistently praised for its ease of use and ability to streamline expense management processes. Its widespread adoption among employees from different subsidiaries and lines of business speaks to its versatility and effectiveness in handling a diverse range of expense-related tasks.

Seamless Integration with Multiple Credit Card Vendors: Reviewers have praised Emburse Nexonia for its seamless integration with multiple credit card vendors. This feature allows individual cardholders to easily expense transactions under one business account, saving time and effort for users.

Flexible Approval Hierarchies: Users appreciate the ability of Emburse Nexonia to build complex approval hierarchies based on various factors such as location, department, and dollar amount. This flexibility ensures that organizations can tailor their approval processes according to their specific needs, resulting in a more efficient workflow.

Easy Setup and Synchronization with Accounting Software: The software's easy setup process and straightforward synchronization with accounting software have been described positively by reviewers. This simplicity eliminates potential hassle and frustration during the initial setup phase, saving time and reducing stress for users.

Inconsistent OCR for Receipts: Several users have expressed frustration with the OCR functionality within Emburse Nexonia's expense management module. They have stated that it is inconsistent and lacks necessary functionality, making it difficult to accurately capture receipt information.

Non-Intuitive Design Interface: Some users have found the design interface of Emburse Nexonia to be unintuitive and unattractive. This has resulted in difficulties using the software effectively, requiring additional time and effort to navigate through its features.

Challenges with Complicated Expense Submissions: Users have reported challenges when trying to submit complicated expense submissions correctly. They often find themselves having to break down their expenses into individual charges in order to ensure accurate submission, which can be time-consuming and inconvenient.

Users highly recommend Nexonia Expenses for its ease of use and excellent customer service. They suggest taking advantage of Nexonia's customer support and implementation team. Users also recommend exploring all the features before making the switch to Nexonia. Additionally, they advise starting to use Nexonia early on to simplify month-end headaches. Overall, users find Nexonia Expenses to be a reliable solution for expense management that meets their needs effectively and provides a seamless experience for users.

Attribute Ratings


(1-13 of 13)
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Score 9 out of 10
Vetted Review
Verified User
Emburse Nexonia efficiently handles all kinds of Travel and expense reimbursement accounting. This also very helpful in accounting for credit card expenses. We had several clients that was transitioned to us and integration has been an easy task and implement the tool. Emburse Nexonia also easy to navigate to submit the expenses reports for all kinds of employees and users.
  • Accounting Travel and Expense reimbursement
  • Accounting Credit Card Expenses
  • Integration with Bank portals
  • Capturing the time sheets for comparing budget vs actuals
  • Should handle it in a better way of Multi currency reimbursements
Emburse Nexonia has helped all small & Medium-sized size clients across the US to account for their Travel and expense reimbursements and credit card expenses and capturing the time sheets made them easily to handle. Being small & Medium size, they could not afford big tools and Emburse Nexonia is so cost-effective for them and ensured better way of accounting and controls
Score 8 out of 10
Vetted Review
Verified User
Automates the timesheets coding process with a good user interface.

Integrates with the accounting software and makes it helpful for time and expenses billing easily.
  • Integration with Intacct
  • Synchronisation options
  • Flexibility for customization
  • Reporting
  • Synchronisation errors list should be available to download
  • Synchronisation fails for whole timesheet when there is one error and we need to hunt for the particular one. It will be better if it fails only the one that has errors
  • Downtime during monthend close timelines occasionally
Well suited for businesses where the billing goes based on time and expenses. Easy tracking and integration helps to solve the accounting entry flow in the accounting system.

Less appropriate where there is only fixed fee billing and time tracking metrics are not much required.
Score 10 out of 10
Vetted Review
Verified User
We use Emburse Nexonia for our Timesheet updation for our salary purpose on every month and also we use it for employee reimbursement expenses, it has helped to a great extant.
  • easy to attach our expense receipts
  • faster Approval process
  • easily to find the employees to upload the credit card reports
  • it navigates easily for draft stage to submitted to last final approval stage to the employees
  • some times details enterd by mobile app gets synced with a delay to user profile
  • once i had instance where i had to delete the app and redownload because i lost my card information
  • Most of the times sync error indicates what needs to be corrected so that it can be sucessfully transfer to Sage Intacct &
  • some times it is difficult to pin point
  • if we submit international currency we need to use FX rates less than 10 digits
  • SFTP intigrations are bit difficult to catch all the transactions in 1st instance
Very easy to upload & maintain all your expenses at the same place & the same time and its a very clean & clear user interface and supports various formats. many times we can approve the timesheets form our mobile itself and takes less time to submit the reports if asked to attach any missing reports and it is very easy to code the departments & Gl categories and also we have specific employee codes to search very fast & its easy to delete also if something is not requierd maybe Thank you payments stuff and etc and it is also detects if any duplicate transactions are uploaded & we can also ignore those specific transactions to avoid it in the next month's uploads and also we can download each and every month reports of all the list of employees who all are using this application and can find the approvers very easily in the settings tab and also we can change our approvers & can change the proxy approver also and we can verify if any connection failures are happening in if any reports are having failure message and we have all types of card uploaded like manual cards & corporate cards & Amex cards & easy to reject if any missing details to be added by employees
Amy Pyles | TrustRadius Reviewer
Score 7 out of 10
Vetted Review
Verified User
We utilize Nexonia for all credit card expense approvals and reimbursements across the company.
  • Mobile friendly
  • Integrates with other systems
  • Easy approval system
  • Ability for company to customize more
  • Improved reporting
[Emburse] Nexonia is great for expense report management for small to mid sized firms. It has good mobile support and is fairly easy to use. If you have a complex approval process or high volume of expenses, it may not be sufficient.
Score 4 out of 10
Vetted Review
Verified User
Nexonia Expenses are used by my entire company to handle reimbursements of business expenses like travel and office supplies. As I do travel a few times a year, I use it to be reimbursed for my hotel, transportation, and meals. As I am a remote employee, I also need to submit reimbursements for my internet and cell phone. I've also been reimbursed for shipping and other office-related expenses
  • They are widely used and recognized - this means they are a trusted company
  • For straightforward expenses, the form to complete the necessary information is probably ok for most people to figure out.
  • The design interface isn't intuitive or attractive. Because I use it irregularly (less than once a month), I spend a lot of wasted time trying to remember how to use it.
  • If you have complicated submissions, it's challenging to figure out how to submit it correctly. I have to break each submission down into individual charges, although there's supposed to be a way to use a "split" feature or other features that would allow you to add multiple receipts to 1 day. After a year, I still haven't figured out how to use anything beyond one receipt = 1 submission.
I think Nexonia Expenses one of the only options in this market, and honestly, if this vendor is as frustrating to use, I can only imagine that the other vendors are just equally bad. In some markets and some industries, "Okay" is good enough. I can imagine that one of the reasons it was chosen as the vendor is because lot expenses come from lots of employees from around the world. A vendor that can handle the scale of all of those entries and process them is probably the bar, not that the tool is easy to use.
Score 8 out of 10
Vetted Review
Verified User
All of our employees use Nexonia Expenses to manage both company credit card expenses as well as reimbursable expenses. Also, we utilize another add on feature for Invoice and Purchasing. Due to the high volume of corporate credit cards issued to individual employees, coupled with the number of transactions, overall spreadsheets were no longer cutting it. Nexonia Expenses has an incredible integration with the credit card provider (we use American Express), in which all cardholder transactions feed directly into Nexonia Expenses, after which the user itemizes the transactions inside a report. There they also store and connect receipts then submit their report, which can go through a simplified or very complex approval workflow depending on your needs.
  • Integration with Multiple Credit Card Vendors allowing seamless expensing of transactions for individual cardholders under one business account.
  • Ability to build very complex approval hierarchies by both locations, department, dollar amount, etc.
  • Invoices and Payables modules would need improvement if you were trying to utilize an all in one option for your organization.
  • The OCR for receipts within expense management is very inconsistent and does not have great functionality.
  • If you are looking only to utilize the Expense Management module Nexonia Expenses is an excellent solution for both large and small companies. I would highly recommend it. The cost of the software is also very reasonable. It pays for itself if you're using spreadsheets or a select few individuals that have to itemize many credit card or reimbursement expenses for multiple users.
  • The only con is if you are looking for an all in one platform that your users can engage with to manage both credit card expenses, reimbursements, invoices, and purchasing approvals and submissions their Payables (Invoicing) and Purchase order modules are not their bread and butter and need significant improvement.
November 21, 2019

Nexonia Express Review

Johann Davila | TrustRadius Reviewer
Score 10 out of 10
Vetted Review
Verified User
Nexonia Expenses is being used across the whole organization to help our finance team to get a hold of all expense reports. It has been an easy to use platform that has allowed everyone in the company to be able to upload and register what expenses need to be accounted for, for our finance team.
  • Easy to use.
  • Quick to upload.
  • Everything in one place.
  • Nexonia has been working great since day one that we don't have any complaints or improvements yet.
Nexonia is so easy to use and quick to upload that filling out monthly expense reports for the finance department has been a breeze. It's a one-stop-shop for every in the organization to be able to manage their expense reports to easily get these taken care of for the end of the month.
Score 8 out of 10
Vetted Review
Verified User
Nexonia expenses is being across the entire organization in order to submit every professional expenses. It is very good to provide a good visibility on who is doing what and to streamline the approval process. When you update an expense, your direct manager receive a notification and vice versa, the employee receive a notification when the status has changed.
  • Easy
  • Streamline process
  • Visibility
  • Scalability
  • Interface
  • Innovation
I think at a small scale, Nexonia Expenses is very well suited and is able to fit the needs of a company who has a mid-market size and not overwhelming sales team. It seems like, it is less appropriate for global organizations, that's why I was mentioning the scalability of the product.
Score 5 out of 10
Vetted Review
Verified User
Currently we are only using it for our India subsidiary. We piloted it with just our non-US employees because it was a smaller population to explore options outside of Concur Expense. In the end we determined that Nexonia could not support some of our more complex needs that Concur can and we are now transition all employees back over to Concur.
  • The integration with NetSuite is well executed.
  • The system is intuitive for both users and approvers.
  • Ability to feed credit card data into the system is super helpful.
  • Limitations on the NetSuite integration, a negative expense report cannot sync because the system can only import as a bill and not a bill credit. We have this come up if any employee has a credit card refund for the month and no other charges to offset it. We are forced to manually enter.
  • There is no easy way to mass update Expense Type data. For example we wanted to update the receipt requirement for all expense types for our India subsidiary and each expense type had to be updated one by one.
  • When integrating with Nexonia it links to 'Expense Categories' and not directly to the Chart of Accounts. This creates a lot of manual work in NetSuite when wanting to add new expense types.
I think it is well suited for smaller sized businesses on a mid level ERP.
April 11, 2018

Simple and functional

Score 8 out of 10
Vetted Review
Verified User
We use Nexonia in the North American office to track expenses and process reimbursements and it's been working well for the past few years. It is very easy to submit expense reports and get approvals both from a computer or on the go. The software doesn't require any learning and is super easy to use.
  • Expense tracking
  • Expense reporting
  • Expense approval
  • Mobile app is a bit outdated but fully functional
  • The UI could use some facelift but it's still very good
  • Linking-unlinking photos and expense items is a bit confusing but manageable after some practicing
Nexonia is a perfect tool to track business trip expenses and submit them to your company. Very easy to use whether it's web UI or the mobile app. The reporting system is simple and information and the approval process is beyond easy. It's the tool that does the job and it's really hard to suggest anything else. Accountants / financial managers could wish more (potentially) but for end users it is perfect.
Score 6 out of 10
Vetted Review
Verified User
We are using Nexonia with 50 users across all lines of our business. It helps streamline our credit card reconciliations each month, along with reducing paper.
  • Downloads transactions from credit cards
  • Ability to customize to business processes
  • UI is outdated
  • Have not seen many updates
It is well suited for someone who needs to automate the credit card process. It is pretty easy to set up and train users on how to use it.
Score 10 out of 10
Vetted Review
Verified User
Used by all employees including two subsidiaries (200+ employees) to submit expense reports and approve vendor bills.
  • Sync corporate credit card
  • Timely and helpful support
  • Customization
  • Receipt scanning OQR
Global or domestic expense reporting tool, easy to use and implement, connects with existing ERPs (especially NetSuite), automated AP approval flow.
Christopher Boutros | TrustRadius Reviewer
Score 8 out of 10
Vetted Review
Verified User
Nexonia Expenses is used for employee expense reimbursement. We have recently rolled out the features for purchase orders (POs). While there are a few hiccups in implementation and synchronization with Intacct's accounting platform, it has been easy to adjust. The whole organization uses the employee expense reimbursement side while the development and construction teams of our solar development company use it for POs.
  • Nexonia Expenses is easy to set up and have it sync with our accounting software
  • Nexonia is easy to use
  • It is difficult to say where Nexonia Expenses has room for improvement since I personally have less hands on experience with it beyond implementation and expense reimbursement.
Nexonia Expenses is well suited for any type of business that has a large enough need for an expense reimbursement software. It could improve by adding an FAQ section and offering more online support for a less experienced implementer.
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